Job Opening August 2016

  Job OpeningJhpiego IndonesiaAugust 2016  Jhpiego, an
international non-profit health organization affiliate of the Johns Hopkins
University, builds global and local partnerships to enhance the quality of
health care services for women and families around the world. Jhpiego is a
global leader in the creation of innovative approaches to develop human
resources for better health service. We
are currently seeking qualified and experienced candidates for the positions
mentioned :
1. Grants Manager (1 position)
Job Code : 101 
 Overview: The Grant Manager is responsible for managing and
coordinating a complex grants portfolio including sub-agreement and
sub-contracts for highly technical special projects under a USAID-funded maternal and newborn health (MNH) project in Indonesia. She/he will support the Director for Grants to
ensure sub-agreements, grant agreements, contracts, teaming agreements,
cost-share agreements, and memoranda of understanding are prepared and managed
with full compliance to USAID, Jhpiego, and Johns Hopkins University rules and
regulations. This position is contingent upon funding.
 Responsibilities: 

  • Review all reimbursement requests for
    appropriateness, and ensure that awardees are in compliance with donor and
    established Jhpiego administrative and financial policies, procedures, and
    sound business practices
  • Administer contract/sub agreements, including preparation of
    sub-agreements/contracts and facilitating contractual review process
  • Closely monitor all phases of award and
    closing, including assessment of financial progress and performance
  • Review grantees’/partners’ monthly financial
    reports
  • Ensure that grantees’/partners’ expenses are
    in accordance with terms and conditions of the award
  • Coordinate with Jhpiego HQ on processing
    grantees’/partners’ invoices
  • Conduct regular financial monitoring visit
    to grantees/partners and provide onsite support when needed
  • Train and orient grantees’/partners’ finance
    staff on Jhpiego reporting requirements, format, systems, procedures and
    relevant USAID rules and regulations as necessary

 Qualifications:

  • Bachelors
    degree in finance and/or accounting
  • Minimum 3 years work experience in a Finance
    Department
  • Computer skills (including MS Word, Excel,
    PowerPoint)
  • Previous experience with USAID-funded
    contracts would be an advantage
  • Demonstrated effective verbal
    and listening communications skills, and written Indonesian language; English
    language proficiency preferred
  • Proficiency in writing and editing, letters, reports and
    documents which may be sent outside of the organization
  • Ability to work independently and to exercise independent
    judgment
  • Ability to maintain a high level of accuracy in preparing and
    entering information
  • Ability to work under pressure, priorities, schedule and balance
    workloads in the face of conflicting and uneven demands

 2. Finance Director(1
position)

Job Code : 102
 overview: The Finance
and Administration Director is responsible for the overall financial and
administrative management for a
USAID-funded maternal and newborn health (MNH) project in Indonesia,
ensuring strict adherence to JHU accounting policies and procedures. S/he will
manage day-to-day coordination of financial activities.
The Finance and Administration Director will ensure financial status
reports and final financial performance report are prepared and submitted to
donors in a timely manner. This
position is contingent upon funding.
RESPONSIBILITIES:

  • Oversee
    all financial planning, budgeting and reporting
  • Maintain
    and administer program financial accounting system
  • Prepare
    accurate budgets, track expenses, ensure that required financial controls and
    cost performance monitoring mechanisms are in place and adhered to, prevent
    over-expenditure of budgets, ensure proper safeguards of funds, and ensure
    compliance with established USAID and headquarters’ financial and accounting
    procedures
  • Implement
    and maintain detailed financial reporting and reimbursement process in
    accordance with established financial system
  • Manage
    administration of sub-grants to local implementing organizations, ensuring
    sub-awardees’ compliance and reporting. Ensure capacity building as necessary
    so grantees are able to meet contractual requirements and minimum reporting
    standards.
  • Review,
    reconcile and monitor all accounts, including major program operating accounts
    and petty cash operations involving cash advances
  • Contribute
    to Program team in developing work plans and budgets for program activities and
    local office costs
  • Work
    collaboratively with Program team and headquarters staff to assure proper
    program and financial reporting, spending and compliance with program terms and
    conditions
  • Provide
    guidance and support for contracts development and management
  • Maintain
    liaison between Jakarta, Jhpiego/Baltimore, to establish and maintain supplies
    and equipment procurement guidelines and ensure their continued compliance with
    changes in USAID, USG and JHU regulations and policies.
  • Ensure
    compliance regarding required approvals, waivers, extensions, modifications,
    reporting, and other administrative requirements outlined in Jhpiego’s various
    contracts and cooperative agreements. Coordinate subagreement and contract
    closeout activities. 
  • In
    collaboration with Jhpiego/Baltimore, manage and oversee audit process for
    subagreements, to include monitoring of audit thresholds, scheduling of audits,
    liaison with auditors, and coordination with program staff to resolve audit
    issues. Work with Program staff to discuss audit findings and
    establish/implement solutions to ensure audit deficiencies do not recur.
  • Work
    collaboratively with other Program team members to ensure necessary program
    planning, development, resource availability and management activities function
    smoothly and efficiently
  • Prepare
    budgets and budget justification for proposals and requests from donors
    including the corporate sector, and assist in budget negotiations as necessary
  • Work
    closely with auditors during field programs audits
  • Participate
    in audits of other Jhpiego country offices, as requested
  • Provide
    guidance, monitoring and support to Program team, including procurement for
    goods and services; logistical support for local and international travel for
    staff and consultants; financial oversight of local sub-grantees as needed; and
    maintenance of office inventory 

KNOWLEDGE
SKILLS AND ABILITIES:

  • Bachelor’s
    degree in finance or accounting with ten or more years’ financial and
    administrative experience
  • Demonstrated

    experience managing finances for cooperative agreements and contracts for
    public health programs of more than US$1M per year

  • Three or
    more years’ of senior-level work experience with USAID or other USG donors
  • Knowledge of cost principles, reporting
    requirements and regulations regarding implementation of U.S. government awards.
  • Familiarity with
    USAID policies and administrative procedures
  • Proficiency
    in Microsoft Office and QuickBooks
  • Excellent
    interpersonal, leadership, writing and oral presentation skills
  • Fluency
    in English and Bahasa Indonesia
  • Proficiency
    in writing and editing letters
  • Strong
    change management, team work, innovative, interpersonal communication,
    results-oriented and decision-making skills
  • Ability
    to work in a complex environment with multiple tasks, short deadlines and
    pressure to perform
  • Ability
    to travel nationally and internationally

 3. Knowledge & Data
Utilization Director
(1 position)
Job Code : 103
 Overview:The Knowledge and
Data Utilization Director will champion internal and external knowledge sharing
and data utilization for a USAID-funded maternal and newborn health (MNH)
project in Indonesia. The Director will be responsible for strategically
planning and operationalizing the project’s knowledge management strategy.
She/he will envision, articulate, and implement knowledge management and
dissemination in partnership with the project consortium, external partners,
donors, and other stakeholders representing Indonesia’s total market. This
position is contingent upon funding.
 Responsibilities: 

  • Direct and monitor deployment of the project’s knowledge

    management system

  • Create and effectively implement the project’s knowledge
    management strategy
  • Coordinate the development of tools and processes to analyze and
    report performance data that meets the decision-making requirements of internal
    and external project stakeholders
  • Innovate approaches in knowledge management across communities of
    practice, business units, and networks
  • Support the development and implementation of a process that
    continually updates and refines knowledge of MNH priorities
  • Facilitate the use of best information and evidence in program and
    policy decisions at all levels
  • Act as a change agent and leader for knowledge management in
    Indonesia
  • Ensure that all knowledge management work supports effective

    decision-making and mission-driven activities

  • Ensure that knowledge management is effectively integrated into
    project’s annual workplans
  • Lead data governance effort to improve functionality and
    reliability of project knowledge
  • Provide technical assistance to partners and provincial offices in
    knowledge-sharing and data-utilization strategies and best practices; plan and
    coordinate training for project partners and stakeholders on data analysis
    tools, data utilization, and data interpretation
  • Monitor and mentor knowledge management team staff to build
    capacity, both on-the-job and through specific training initiatives Qualifications and Requirements:
  • A Master’s degree in business,
    computer science, public health, or related field
  • 5+ years’ experience in
    directing knowledge management for health or development programs in
    Indonesia; previous experience managing a knowledge management unit within
    an international organization strongly preferred
  • Demonstrated understanding
    of principles of knowledge management, including an understanding of the
    linkages and points of intersection across M&E and KM.
  • Familiarity with the
    Indonesian health system
  • Creative,
    strategic thinker with the
    ability to balance rigor with pragmatism
  • Ability to balance priorities and
    deadlines to ensure that project goals are met
  • Excellent decision making and
    interpersonal skills
  • Ability to
    work with diverse international teams
  • Exemplary oral and written Bahasa
    Indonesia communication skills required. English communication skills
    strongly preferred.
  • Ability to travel internationally

  4. Data Analyst Manager (1 position) Job Code : 104 Overview: The Data Analyst
will provide analytical and data interpretive support to a USAID-funded
maternal and newborn health (MNH) project. The Data Analyst will conduct
intermediate to advanced statistical analysis using analytics packages such as
SAS, Stata, or R, and will be able to recommend relevant statistical tests.
She/he will also help to develop the program’s data collection and analysis
plans, and will provide data visualization support to program reporting as
needed. The Data Analyst will support the Monitoring & Evaluation team to
ensure the effective use of data. This position is contingent
upon funding
.
 Responsibilities:

  • Contribute to the development of the program’s data collection
    system to ensure that data elements required for analysis are all included
    in the flow of data collection and reporting
  • Support the M&E team with ensuring the quality of collected data
  • Develop a data analysis plan for routine monitoring data
  • Design and implement quantitative data analyses. Provide assistance
    with sample size calculations for evaluations and research studies
  • Conduct analysis and prepare related tables, charts, and figures to
    communicate findings as part of routine reporting activities
  • Support effective visualization of program results in collaboration

    with program and communication team members

 Qualifications,
Skills, and Attribute:

  • Bachelor’s
    degree in a relevant field (statistics, epidemiology, public health, economics,
    data science, informatics, engineering, etc.)
  • At least 5 years of
    experience conducting data analysis activities
  • Proficiency with a statistical
    analysis software (e.g. Stata, SAS, R, etc.). Preference is Stata.
  • Prior
    experience analyzing large datasets with maternal or newborn health data in
    Indonesia strongly preferred
  • Excellent analytical and
    problem-solving skills, with a strong eye for detail and accuracy
  • Ability to collect, organize, analyze, and
    disseminate significant amounts of information
  • Ability to work under
    pressure and to prioritize activities
  • Experience calculating sample
    sizes
  • Excellent communication skills in
    written and spoken Indonesian; English language proficiency preferred
  • Good interpersonal skills and a
    team player

5. Accounting Officer (1 position) Job Code : 105Overview:Accountant
will be primarily responsible on payment process; data entry and preparing
Quick Book report. She/he will carry out duties under supervision of
Finance and Admin Director. She/he will establish work priorities in accordance
with JHPIEGO policies and procedures. This position is contingent
upon funding
.
 Responsibilities:

  • Reviewing
    invoice and other financial documents for payment
  • Preparing
    the payment and advance voucher using the Quick Book system
  • Reviewing
    advance reconciliation report
  • Preparing
    general journal voucher, such as for office leasing, payroll allocation,
    exchange gain/loss, etc.
  • Responsible
    in entering financial and accounting data to Quick Book on weekly basis:
  • Payment
    voucher
  • Reconciliation
    report
  • Cash
    remaining from staff advance
  • Journal
    transaction
  • Responsible
    on bank reconciliation for Jakarta and assist FAO on bank reconciliation for
    province office
  • Responsible
    in making office allocation report with TPI system
  • Assist on
    managing advance staff by monitoring aging advance schedule
  • Assist on
    reviewing and analyzing Quick Book data
  • Assist
    program on providing data for budget tracking
  • Assist on
    managing the cash flow
  • Assist on
    conducting internal review to Province office
  • Maintain
    hard copy of Quick Book report file
  • Other
    tasks that request by supervisor Qualifications, Skills, and Attributes:
  • Bachelor’s degree in finance, administration
    or related field
  • Minimum three year experience in administrative and
    financial managerial
  • Demonstrated excellence in oral and written Indonesian
    language; English language Proficiency preferred
  • Ability to work independently and to exercise
    independent judgment
  • Ability to ensure adherence to applicable laws and
    regulations
  • Has computer skills, and competency working with
    accounting software (preferably Quick Book )
  • Demonstrated ability to exercise confidentiality and
    professionalism
  • Work based in Jakarta office

Location  : Jakarta & 9 Provincial Offices around Indonesia
(West Java, Central Java, East Java, North Sumatera, South Sulawesi, Papua, West
Papua, Maluku, North Papua)
For detailed job
descriptions and qualifications, please visit www.Jhpiego.org. Closing date  for receiving
applications is August 31st, 2016.  Interested candidates may send their CV with
cover letter and indicate the position title and job code in the email subject
line to: [email protected]
 – Only shortlisted candidates
will be contacted for interviews.

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