CONTRACT & PROCUREMENT ASSISTANTProject Overview and RoleAIP-Rural is an
Australian government funded program with four projects: PRISMA (agricultural
development), TIRTA (irrigation), SAFIRA (value chain finance) and ARISA
(applied agriculture research). It follows a Making Markets Work for the Poor
(M4P) approach, and will contribute to a 30%, or more, increase in net incomes
for 300,000 smallholder farming households by December 2018.
AIP-Rural
is looking for a dynamic and experienced Contract and Procurement  Assistant to manage some
of the day-to-day operations on this complex and exciting program. This is an
opportunity to enter the development sector in a senior role, and apply your
skills to making a difference in the lives of others. Why Should You Apply?·         Competitive salary and benefits.·         Rare opportunity to work in a role on an Australian government funded program.·         Great opportunity to further your knowledge and experience in M4P, operations and finance on a donor funded program. ApplicationApplications close on Tuesday 08 August 2017. Please apply via this link.The position is open to Indonesian nationals only and female candidates are strongly encouraged to apply. ResponsibilitiesUnder the supervision of the Contract & Procurement Officer, the
Contract & Procurement Assistant will be responsible for providing support to
the contract and procurement unit. Specifically, this person will be expected
to:

• Assist the Procurement Officer in processing Activity
  and Purchase Requests from program team, including the issuing of Purchase
  Orders with all supporting documentation.
• Receive and check vendor invoices for basic compliance.
• Seek approval from task leaders for the payment of invoices
  which have been verified and corrected by one of the officers in the Procurement
  Unit.
• Scan and record approved invoices with all supporting
  documents and archive to relevant folders.
• Process invoices through the finance database (MS GP).
• Submit and register approved invoices to finance for
  payment.
• Receive goods from suppliers and confirm with the requestor
  to ensure the conformity of good are as specified.
• Assist in the management of filing and archiving in the
  contract and procurement unit.
• Liaise with the requestor (program staffs) to follow up
  on any unclear or in-completed requests.
• Perform other supporting tasks as reasonably
  required by the Contract & Procurement Officer.

 Key Selection Criteria Essential skills and
experience:

• Excellent attention to details
• Excellent interpersonal skills
• Effective verbal and written communication
• Fluent in English and Bahasa Indonesia.
• Proactive, and able to structure things logically
• Comfortable working with IT systems and Microsoft Office
  applications
• Able to plan and manage schedules, files/database while
  keeping confidentiality of documents and information.
• Able to prioritize and work effectively under pressure
• Good time management skills
• Bachelor
  holder with at least 2 years of experience in contract and procurement