JOB VACANCIES
Yayasan
Fondasi Hidup
(Food for the Hungry/FH-Indonesia)is an independent non-governmental organization
based
in Medan,
North
Sumatera and has
program operations in
North Sumatera
Province and Siberut
Island,
West Sumatera Province.
FH has been working
in Indonesia since
2005 and aims to alleviate all forms
of poverty through
holistic programming
and approach.We are looking for a dynamic and committed
individual to fill up the position as :

A.   Positition Title : HR
& GA OFFICER

Based in MEDAN,
North Sumatera.

Objective of the position : Responsible for providing assistance to Finance &
Administration Director in human resources and general affair function to
support the operational (office and program).

Task
& Responsibilities

Human Resources

1. General HR function
   (Absence staff report, recruitment, administration, new staff orientation,
   permit, leave, etc)
2. 2Update of the local
   adaptation/law of organizational HR policies, information
   dissemination and compliance into FH manual book
3. Ensures that all
   contractual services (staffing, consultancies and other services) are in
   compliance with Indonesian labor laws and organizational HR policy
4. Ensure regulatory
   compliance (i.e., work permits, visas) and administration
5. Coordinate the
   recruitment process (application, selection process, and interview)
6. Lead the new staff
   orientation (including the primary basic documents and administration)
7. Update the staffs
   job description (and document the updated one)
8. Update the staff
   database (personal and professional data)
9. Update the staffs
   leave (absence) regularly (monthly)
10. Handle the staff welfare case (Worker/Health case,
    BPJS Ketenagakerjaan, BPJS Kesehatan, Insurance, Pension, etc) accordance with
    law and policy
11. Coordinate with the supervisor about the staff
    performance evaluation
12. Handle the local report related to government office
    (i.e. Labour & Social Office, etc)
13. Provide the staff care and social support for the
    staff regularly (monthly and yearly) or accidentally.
14. Provide consultation for employee’s grievance,

    ensuring issues are managed within organizational policy and labor regulations;

15. Other HR
    responsible as per requested by supervisor

General Affair

1. Supervise the
   General Affair staff, Driver, and security guards
2. Ensure the office security (24 hours, security guard)
3. Ensure the office building cleanliness and maintenance
   (i.e. parking area, wareroom, office space, kitchen, etc.)
4. Ensure the asset maintenance (i.e. generator, office
   equipment, refrigerator, etc.)
5. Ensure the office public facility work normally (i.e.
   electricity, water, internet, etc.
6. Handle the vehicle usage and regular maintenance
7. Ensure the availability the daily office needs
   (pantry, kitchen, toilet, etc.)
8. Handle the guest or foreigner
9. Handle others accidental work related to public office
   space (general affair)
10. Other GA
    responsible as per requested by supervisor

Competencies

1. Education:
   Bachelor Degree in Human Resource Management, Public
   or Business Administration, Psychology, Law or other relevant field
2. At least 3 years
   experiences in HR & General Affairs area (similar field); preferably in a
   development/humanitarian organization
3. Combination of
   commercial and not-for-profit organization experience highly preferred
4. Knowledge
   of HR best practices, techniques and processes with some
   understanding of the basic theoretical background
5. Fluency in English,
   written and oral
6. Strong computer
   skills in Microsoft Office and Internet
7. Good knowledge and
   understanding on Indonesia law and other government statutory
8. Good communication
   skills required to give and receive information and work with a variety of
   individuals
9. Having driving
   license A/C
10. Good analytical
    skills & excellent personal and interpersonal skills, honesty, good
    self-confidence, independence and consistence
11. Ability to perform to
    a high level under limited supervision
12.  Could work well
    under pressure and independently in a fast-paced and dynamic environment
13. Fast learner and
    ability to work independently and in a team
14. Very good
    initiation and negotiation skills
15. Familiar with IT
    basic maintenance and program
16. Familiar with
    vehicle

B.   Position Title : MONITORING
& EVALUATION (M&E)

Based in MEDAN, North Sumatera.

M & E Officer will support
Program Manager in data collection, tabulation, analysis, and learning
activities to help ensure accountability and efficiency from start to finish
for all programs and projects, both new and established. Also publish FH brand
mark and succes story, etc as needed.

Task &
Responsibilities:

1. Conduct
   capacity assessment on existing monitoring and evaluation system;
2. Assist the
   project personnel with M&E tools and in supporting them in their use;
3. Prepare and
   maintain data base of program and project;
4. Develop and
   strengthen monitoring, inspection and evaluation procedures;
5. Develop
   monitoring and impact indicator for the project success;
6. Develop
   indicators and a monitoring strategy for the project;
7. Monitor and
   evaluate overall progress on achievement of results, effect, impact and
   sustainability of the project;
8. Provide
   feedback to the Program Manager on project strategies and activities;
9. Recommend
   further improvement of the logical frame work;
10. Suggest strategies to the Project
    Management for improving the efficiency and effectiveness of the project by
    identifying bottlenecks in completing project activities and developing plans
    to minimize or eliminate such bottlenecks;
11. Provide inputs, information and
    statistics for quarterly, annual and other reports to Project Management Team;
12. Assist the Program Manager in
    preparing other relevant reports and prepare Issues Log and Risk Log for the
    project;
13. Participate in annual project
    reviews and planning workshops and assist the Program Manager in preparing
    relevant reports
14. Organize and conduct training on
    M&E for project/program;
15. Collect and develop project success
    story in order to
    build a positive reputation for the company;
16. Updating and
    managing the case study database;
17. Publish project report and succes

    story;

18. Develop internal publications such
    as newsletters, releases, email announcements, planned publications, on-line,
    intranet, video, special projects and assignments;
19. Perform other duties as required.

Competencies
:

1. Education: University Degree preferably in statictic, management and public health
2. At least 3 years of experience
   in the design and implementation of M&E/MIS in development projects
   implemented by national/international NGOs/UN bodies/ Government
3. In-depth
   knowledge M&E also development issues (knowledge and methodology)
4. Experience
   in designing tools and strategies for data collection, analysis and production
   of reports;
5. Expertise in
   analyzing data using statistical software;
6. Excellent
   communication skills (written and oral);
7. Sensitivity
   to and responsiveness to all partners, respectful and helpful relations with
   donors and project staff;
8. Have a good
   self management, focuses on result, work with energy and a positive,
   constructive attitude, good humored even under pressure.
9. Displays
   cultural, gender, religion, race, nationality and age sensitivity and
   adaptability
10. Organises and accurately completes
    multiple tasks by establishing priorities while taking into consideration
    special assignments, frequent interruptions, deadlines, available resources and
    multiple reporting relationships.
11. Plans, coordinates and organises
    workload while remaining aware of changing priorities and competing deadlines

C.   Position Title :
FIELD COMMUNICATION FACILITATOR

Based in MENTAWAI – West Sumatera

Objective of the
positifion : Field Communication Facilitator (FCF) is
responsible for all activities of correspondence children to sponsor / support
the child in accordance with the quality standards and targets specified time.
Field Communication Facilitator (FCF) will
cooperate with all the CDF and Sponsorship Department to ensure that these
activities go well. Field Communication Facilitator (FCF) can be added
when considered necessary by management. Office holders will cooperate with the
Ministry CFCT West Sumatra.

Task & Responsibilities:

1. Translating
   documents
2. Processing incoming and outgoing letters
   (receiving in correspondence tracking log, screening, scanning, sending to
   Medan/distributing to each field)
3. Maintaining
   filing system for all World Link requests and documents
4. Working
   closely with Sponsorship Relations to reach the quality standard related to the
   communication requirements.
5. Ensuring the existing communication between
   sponsors/donors, and children (beneficiaries) in line with the Child Protection
   Policy and make them as positive experiences for all related parts.
6. Collecting impact stories
   and candid photos using the given
   format and guidelines
7. Providing inputs and
   information for program development especially related to children needs
8. Collecting
   child information ( registering new children, updating child profile, uploading
   photos)
9. Assisting
   with other World Link tasks, as needed,
10. Performing other responsibilities as requested by Area Coordinator.

Competencies :

1. Education : all of the majors, but preferably majoring in communication
   sciences, administration, language / literature and other relevant departments.
2. Strong experience of working in humanitarian
   relief /development sector in the field, in a livelihood or other
   related program support role.
3. Strong communications skills, with excellent
   verbal and written English.
4. Excellent problem solving ability with proven
   analytical skills.
5. Experience of establishing strong and
   constructive working relationships with colleagues from different functions, organizations
   and cultures.
6. Experience of working and participating
   effectively as part of a team
7. Experience of a flexible approach to managing
   and prioritizing a high workload and multiple tasks in a fast paced environment
   with tight deadlines

HOW TO APPLY :

Please send
your
application, updated
CV,  salary expectation
and
three latest references (max300kb)
to : [email protected]no later than
April 22nd, 2016.
Please put “title/position” as
email subject (e.g “Livelihood Officer”), and

please put your name after
CV and/or
cover
letter title (e.g. CV-John.
Johnson Cover letter-John.
Johnson).

Choose a job you love, and you will
never have to work a day in your life – Confucius