Job Vacancy FH Indonesia: HR&GA Officer

JOB VACANCY

 

Yayasan Fondasi Hidup
(Food for the Hungry/FH-Indonesia)
is an independent
non-governmental
organization based in
Medan, North
Sumatera and has
program operations in
North Sumatera
Province and Siberut
Island,
West Sumatera Province.
FH has been working
in Indonesia since
2005 and aims to alleviate
all
forms of poverty through
holistic programming
and approach. We are looking for a dynamic and committed individual to fill up the
position as :

HUMAN RESOURCES & GENERAL AFFAIRS OFFICER (HR&GA
OFFICER)

 

Location

Medan

Terms of
Contract

This
is a long term position. However, initial contract will be Fixed Term, 1

(one) year, with possible extension upon satisfactory performance

 

Objective of the

position

Responsible
for providing assistance to Finance & Administration Director in
human resources and general affair function to support the operational

(office and program).

 

 

Key Tasks and Responsibilities   :

A. Human Resources

  1. General HR function (Absence staff report, recruitment,
    administration, new staff orientation, permit, leave, etc)
  2. Update of the local adaptation/law of
    organizational HR policies, information dissemination and compliance
    into FH manual book
  3. Ensures that all contractual services (staffing,
    consultancies and other services) are in compliance with Indonesian labor laws
    and organizational HR policy
  4. Ensure regulatory compliance (i.e., work permits, visas) and
    administration
  5. Coordinate the recruitment process (application, selection
    process, and interview)
  6. Lead the new staff orientation (including the primary basic
    documents and administration)
  7. Update the staffs job description (and document the updated
    one)
  8. Update the staff database (personal and professional data)
  9. Update the staffs leave (absence) regularly (monthly)
  10. Handle the staff welfare case (Worker/Health case, BPJS
    Ketenagakerjaan, BPJS Kesehatan, Insurance, Pension, etc) accordance with law
    and policy
  11. Coordinate with the supervisor about the staff performance
    evaluation
  12. Handle the local report related to government office (i.e.
    Labour & Social Office, etc)
  13. Provide the staff care and social support for the staff
    regularly (monthly and yearly) or accidentally.
  14. Provide consultation for employee’s grievance, ensuring
    issues are managed within organizational policy and labor regulations;
  15. Other HR
    responsible as per requested by supervisor 

 B. General Affair

  1. Supervise
    the General Affair staff, Driver, and security guardsEnsure
    the office security (24 hours, security guard
  2. Ensure
    the office building cleanliness and maintenance (i.e. parking area, wareroom,
    office space, kitchen, etc.)
  3. Ensure
    the asset maintenance (i.e. generator, office equipment, refrigerator, etc.)
  4. Ensure
    the office public facility work normally (i.e. electricity, water, internet,
    etc.)
  5. Handle
    the vehicle usage and regular maintenance
  6. Ensure
    the availability the daily office needs (pantry, kitchen, toilet, etc.)
  7. Handle
    the guest or foreigner
  8. Handle
    others accidental work related to public office space (general affair)
  9. Other GA
    responsible as per requested by supervisor

Minimum Required         :

           a. Education/Experience:

–         
Bachelor Degree in
Human Resource Management, Public or Business Administration, Psychology, Law
or other relevant field

–         
At
least 3 years experiences in HR & General Affairs area (similar field); preferably in a development/humanitarian organization

–         
Combination of commercial and not-for-profit organization
experience highly preferred

 

           b. Knowledge/Skill/Abilities:

–         
Knowledge of HR best practices, techniques and
processes with some understanding of the basic theoretical background

–         
Fluency in English, written and oral

–         
Strong computer
skills in Microsoft Office and Internet

–         
Good knowledge and
understanding on Indonesia law and other government statutory

–         
Good communication skills required to give and receive
information and work with a variety of individuals

–         
Having driving license A/C

–         
Good analytical
skills & excellent personal and interpersonal skills, honesty, good
self-confidence, independence and consistence

–         
Ability to perform to a high level under limited
supervision

–         
Could work well
under pressure and independently in a fast-paced and dynamic environment

–         
Fast learner and ability to work independently and in a team

–         
Very good initiation and negotiation skills

 

     c. Desirable

–         
Familiar with IT basic maintenance and program

–         
Familiar with vehicle

 

HOW TO APPLY :

Please send
your
application, updated
CV, recent photograph, salary expectation
and
three latest references (max300kb)
to : [email protected]

no later
than
March 31st, 2016. Please put “title/position” as
email subject (e.g “Livelihood Officer”), and
please put your name after
CV and/or
cover
letter title (e.g. CV-John.
Johnson Cover letter-John.
Johnson).

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