Monitoring and Evaluation Specialist

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Yatie Saloh
for EQSI Project
Yayasan Kalla – MCA-I

*Terms of Reference*

*Monitoring & Evaluation (M&E;) Specialist*

*Yayasan Kalla* and its consortium (Kalla Kakao Industry and Lembaga
Ekonomi Masyarakat Sejahtera/LEMS), in collaboration with *MCA-Indonesia*
is implementing a 27 months project of sustainable Cocoa Development in
South-East Sulawesi, Indonesia. We are currently looking for *Monitoring &
Evaluation Specialist*, with the qualification detailed in below Terms of
Reference. More about Yayasan Kalla can be found at our Website: &

*EQSI,* Economic, Quality and Sustainability Improvement from Community
Centered Cocoa Fermentation Stations, Diversified Agro-Forestry and
Agribusiness Systems and Social Development is a collaboration project
between MCA-I, Kalla Foundation and Lembaga Ekonomi Masyarakat Sejahtera

The project aims at a future of sustainable Cocoa farming, with
agro-forestry based on economic development and poverty reduction for
villages/sub-districts that are substantially dependent on Cocoa
production. The scope is for reforesting degraded lands, improving
agriculture, promoting agro-forestry and intercropping agribusiness on
Cocoa farms, improving hydrologic conditions, and providing community

centered fermentation centers to raise quality and value of Cocoa produced.

The project addresses technical and economic requirements, provides for
environmental and spatial land use issues, provides learning, and considers
potential risks and social and gender impacts and opportunities, will be

implemented over 2.25 years, across three districts in 20 priority villages
in Southeast Sulawesi Province of Indonesia.

Our Sustainable Agriculture Project, set in selected Cocoa-growing
landscapes of Sulawesi Island, aligns to and supports MCA-I’s Compact
between USA and Indonesia. Green Prosperity (GP) the largest project of the
Compact, seeks to address critical economic growth constraints while
supporting the government of Indonesia’s commitment to a more sustainable,
less carbon-intensive future. Assistance given will be enduring
cooperation focused on sustainable economic, agro-forestry and agribusiness
and social development, especially for communal efficiency and technical
strengthening of post-harvest practices – particularly for Cocoa
fermentation methods.

*Job Title*

Monitoring and Evaluation Specialist (MES)

*Specific Characteristic*

Sharp analytical and logical mind

*Place of Work*

Kendari, Sulawesi Tenggara

*Reports to*

Project Director and Deputy PD


M&E; functions of EQSI Project operation

*Budget Responsibilities*



The position offered will form part of the team for EQSI project on
improvement of all component activities. This is a two years project
starting from January 2016. The project is implemented by Yayasan Kalla in
consortium with PT. KKI and LEM Sejahtera Sulawesi Tenggara with in Green
Prosperity window 1 partnership model. The project area will be conducting
in three districts; Konawe Selatan, Konawe and Kolaka Timur, Sulawesi


The *Monitoring and Evaluation Specialist* (M&E; Specialist) will be
providing support in monitoring and evaluating ongoing projects on EQSI
Project in three districts as mentioned above. The incumbent will be
responsible for overall M&E; and learning needs of the project and will come
up with findings based on real data to show performance of the projects.
The incumbent will also help Team Leaders (TLs) and Regional Coordinator
(RCs) in strengthening its M&E; functions based on her/his experiences from
the project. M&E; of the projects will be an assessment as well as support
function hence the implementing partners (consortiums
members/consultants/vendors) and EQSI teams will get support through M&E;
findings in enhancing flow of information and its management. The incumbent
will play role in promoting of key learnings for the improvement of the
project and for wider learning of the organisation.


· To supervise regular data collection through implementing
partners and ensure quality of the data by random verifications and

· To record, manage and preserve monitoring and evaluation data in
a safe and accessible way

· To analyse and discuss findings based on regular monitoring data

· Provide technical support on M&E; and evidence-based
recommendations to the relevant Team Leaders and Partners.

· Ensure that implementation of field activities adheres to EQSI
and MCA Indonesia monitoring and evaluation system

· Support TLs/RCs in conducting baseline surveys

· Participate actively in project planning process and project
quality and Support TLs/RCs/FFs team in developing the Weekly, monthly,
quarterly and annual project reports.

· Contribute to supervise all learning materials as well as
publication materials before approved by PD/DPD

· Support EQSI team in dealing with any other tasks as may be


*1. **Monitoring*

1.1 Develop project monitoring plan (PMP) and Work frame activity of the
projects in line with project LFA and consulting with project team and

1.2 Coordinate with Implementing Partners (IPs) for collecting data
against agreed indicators

1.3 Engage with TL/RCs to collect and manage essential data of their
respective projects

1.4 Ensure quality of data collected by team and documentation team

1.5 Provide feedback to EQSI team on projects’ performance based on
monitoring data findings

1.6 Assist TLs/RCs in building capacity of FFs on Planning, Monitoring
and Evaluation (PM&E;)

*2. **Evaluation*

2.1 Assist Project Director (PD)/Deputy Project Director (DPD) in
designing, coordinating and conducting project evaluations (monthly,
quarterly, annually and end-line)

2.2 Assist TLs/RCs in designing and conducting Activity Implementation
Monitoring Survey.

2.3 Assist PD/DPD/TLs in conducting Project Data Review

2.4 Support Teams in designing and disseminating research studies by
providing relevant input

*3. **Reporting and Documentation*

3.1 Assist PD/DPD/TLs in developing quarterly, six-month and annual

3.2 Develop and share field visit reports with relevant EQSI staff

3.3 Upload key reports to The Source (Website), approved by PD/DPD

*4. **Planning*

4.1 Assist PD/DPD/SAF during multi-year plan and budget (MPB) process to
develop a good quality MPB for the Yayasan Kalla and MCA Indonesia

4.2 Assist Manager PD/DPD/TLs in reviewing project plans during MPB

4.3 Ensure quality of data/ statistics in project plans

4.4 Upload relevant MPB documents on EQSI data base

*5. **Learning and Sharing*

5.1 Share learning from M&E; process with the wider team

5.2 Support partners in improving learning and sharing mechanisms in
their projects

5.3 Promote culture of two way learning in the organisation

*6. **Contribution to Effectiveness of the Programme and

6.1 Work collaboratively with different programmes for strengthening
integration and cross-learning in programmes

6.2 Proactively volunteer for various team activities

6.3 Show an eagerness to take on any other tasks assigned by the line




*Professional Qualification*

· Masters’ degree in any social or natural science discipline

· Knowledge and understanding of project monitoring and evaluation

· Understanding of the current M&E; trends and especially M&E;
systems in development organisations

· Knowledge of Cocoa trend/agribusiness/agricultures issues,
challenges and opportunities

· Knowledge of SPSS software

· Knowledge of participatory research methods, participation action
and learning

· Knowledge of contextual diversity of various areas including
Southeast Sulawesi.


· Minimum 3 years’ experience in monitoring and evaluation with at
least 02 years with some international organisation

· Experience in monitoring and evaluating development project

· Experience of field data collection

· Experience of report writing

· Experience of conducting research

· Experience of organising lesson-learning sessions


· Monitoring and evaluation techniques and processes

· Data collection and management

· Analytical and research skills

· Good command over report writing in English

· Good interpersonal skills

· Excellent computer knowledge with command on MS Excel among other
packages of MS Office

· Handling data through SPSS

· Communication skills for presenting monitoring findings

· Fluency in Bahasa Indonesia in addition to English languages will
be an added advantage


· Time management and ability to prioritise multiple tasks

· Self-motivated person able to work without close supervision

· Able to work effectively in a diverse team environment

· Travelling to far flung areas independently for M&E;

· Able to effectively promote Yayasan Kalla and EQSI Project
mission values, and objectives

· Understanding of Kalla value system

· Understanding of Yayasan Kalla work particularly in its villages

· Willing to work additional hours at crucial times

*Please submit your application letter not more than 30 April, 2016 to our
recruitment dept via Mr Hakim Haslia at **[email protected]*
<[email protected]>* with cc to **[email protected]*
<[email protected]>*. Please indicate position name at the email

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