Management systems international, inc
Strengthening Integrity and Accountability
Program 1 (SIAP 1)
Terms of
Reference (ToR)
Position                                            : Website
and Database Application Consultant
Languages
Required                 :
Indonesia
Duration of
Contract                : 80 working
days
Working
Period                           :
February – June 2016
 
 
BACKGROUND 

Act
No.5 Year 2014 on the State Apparatus which is a key driver to promote reforms
of the way civil service is managed. The law has established the State Civil
Service Commission (Komisi Aparatur Sipil Negara – KASN) with the function to
ensure the application of merit principles in all phases of human resources
management of the Indonesian public sector, especially in the recruitment and
placement of approximately 12,000 senior career executives (Jabatan Pimpinan
Tinggi/JPT) in all government institutions and to supervise the implementation
of the code of ethics and codes of conduct. KASN shall oversee all stages of
JPT recruitment starting from the establishment of selection committee, vacancy
announcement, selection process, nomination of candidates, appointment, and
inauguration.
Considering
its’ strategic role in promoting the administrative reform efforts, since 2015,
SIAP 1 is committed to support KASN. SIAP 1 assisted KASN in developing 6 standard
operating procedures and complaint handling systems namely LAPOR-KASN, a
web-based public complaint system which also functions as case management
system.
Following
these supports, KASN is keen to have a database of high officials to enable
them supervise the application of merit principles in the open recruitment
process. In this regard, MSI-SIAP 1 plans to support KASN in developing a
web-based database application which has 2 main functions:  1) As an integrated database of JPT in all
government institutions, which include the information of  name, position, period of performance, etc.;
2) As an application for government institutions to submit and update  their plan for the JPT open selection which
include the information of the establishment of selection committee, vacancy
announcement, competency standards, selection schedule, nomination of
candidates, appointment, and inauguration, etc. Therefore, MSI SIAP 1 is keen
to seek for qualified expert to develop a web-based and integrated national database
of JPT for KASN.
 
SCOPE OF WORK:
A.    

Objective: 
·        
Develop a
web based and integrated national 
database of JPT open recruitment
·        
Develop a system/mechanism for government offices (nationwide) to update
their process of JPT recruitment
·        
Integrate the LAPOR-KASN application with the database to enable public’s
report as recorded in the LAPOR-KASN linked with the database regarding the
process of JPT recruitment
 
B.    
Activities:
1.     
Five (5) days for:
a.      
Review all materials (law, regulation) related to KASN authorities and
conduct need assessment on JPT open recruitment application
b.      
Meeting with KASN Commissioners, staff and related stakeholders in order
to gain inputs in developing JPT open recruitment application
 
2.     
Fifteen (15) days for:
a.      
Design and draft the application scheme plan of the JPT application and
its supporting documents, which include:
1)    
Flowcharts and other diagrams needed to explain the flow and process of
JPT application
2)    
Detailed description of user types, its functions and roles in the JPT
application (In general, there will be three main users: KASN, all government
institutions beside KASN, and public)
3)    
Detailed list and description of all features that will be developed
4)    
Security systems to avoid the external threats (network, host and
application)
b.      
Develop a standard form and format for correspondence letter, decision,
announcement, reporting, and other form to be used for the open recruitment JPT
process. These forms must be the in the same format between online or offline
mechanism.
c.      
Present the design, application scheme plan and other documents to KASN
and MSI for approval
 
3.     
Thirty (30) days for:
a.      
Develop the application, which include interface design, programming, and
other technical process needed to develop the application.
b.      
Integrate the JPT application with existing Lapor KASN
c.      
Present the beta application to KASN and MSI SIAP-1 for approval.
 
 
 
 
4.      Fifteen (15) days for:
a.       Conduct
application testing for its functionality and usability and to KASN
Commissioners and staff and other users (will be selected upon recommendation
from KASN Commissioner)
b.       Receive
feedback from users and related stakeholders for improvement
c.       Refine
the application based on the feedback from KASN, beneficiaries, or other
technical problems;
 
2.      Five (5) days for:
a.       Develop
user manual of JPT application
b.       Develop
training module and presentation for KASN Staff
c.       Deliver
training to KASN on using the JPT application;
d.       Develop
training report
 
4. Ten (10) days for:
a.       Provide
technical assistance to KASN staff;
b.       Develop
additional features to KASN’s JPT application based on follow-up requests from KASN
(if needed);
c.       Develop
a Master Plan for further improvement of the application
d.       Provide
report to MSI SIAP 1 and KASN
 
GENERAL:
1.       Prototype
shall be legal, not pirated;
2.       Prototype
shall passes trial stage, and be ready for use before installation;
3.       Shall
be single source (only one system information/master in National level) and can
be used by other government agencies if needed;
4.       Shall
be secure, not only its access but also with respect to storage of the data
5.       Shall
be designed to be multi-user with different functions/roles
6.      
Shall
be able to be connected to and installed at KASN’s website
7.      
Provide maintenance
services on the integrated case management application for a year (after sign
off by both sides) by conducting

regular visit to IT Team in KASN in order to provide advises and
trouble-shooting
 
DELIVERABLES
1.       Need assessment report of the open recruitment JPT
application
2.       Design and technical requirement of the JPT application
3.       Approved application scheme plan;
4.       Beta version of JPT application
5.       Source code of JPT application
6.       Final JPT application installed in KASN’s server
7.       User manual of JPT application;
8.       Training module and presentations;
9.       Report on technical assistance, which include evaluation
(pre and post test) report;
10.   Master plan for further improvement the JPT application;
11.   Monthly report on
maintenance service to KASN
 
Qualifications
1.      
Be a
professional consultant  with at least 5
years experience in website/database/application development
2.      
Demonstrated  experiences to analyze, design and develop
application an information system application
3.      
Have at
least 5 years of experience related to web programming (PHP, MYSQL, AJAX, CSS,
HTML, HTML5 and jQuery)
4.      
Have an
experience with Framework COdeIgniter
5.      
Has a good
communication and good personalities
6.      
Has an
experience working with government agencies is preferred
 
Application
should include a cover letter, CV (including three references), current salary,
expected salary, available start date and sample of application developed by February
14, 2016 at the latest.
Please
indicate “Website and
Database Application Consultant”as the subject of your
email addressed to [email protected]. Only shortlisted candidates will be
contacted.