Office Manager (South Jakarta)

Dear Mod,Tolong di bantu share ya 🙂Position Available                    : Office ManagerContract Date                           : 3 years fixed term contract, with possibility of extensionReporting
Supervisor               : Executive Director
Application
Deadline               : 22 August 2016
 About
the Organization
Yayasan Hidung Merah (www.rednosefoundation.org) is an
arts and education outreach organization based in Jakarta, Indonesia. Yayasan
Hidung Merah’s mission is to support the educational and personal development
of children living in underivileged circumstances, and to promote the
empowerment of youth through arts while assisting them to become positive
contributors to society. Red Nose strives to be the pioneering force behind
creative education rehabilitation. Yayasan Hidung Merah currently works with
300 children offering more than 75 hours of education and arts classes each
week.  Summary Yayasan Hidung Merah is looking for Office Manager
to oversee all administrative operations and contribute to the fluid
organization of the office duties.  The Office Manager will work to assist
Executive Director in overviewing and in some cases implementing; office
administration, cash-flow and budget oversight, communications with vendors and
third parties, fundraising events and recruitments. S/he will make sure that
the office operations align with the foundation procedures. S/he will help
develop program budgets and track expenditures. 
  Requirements

  • Bachelor’s degree in a relevant
    field
  • Minimum three years of
    experience managing others with little supervision
  • Ability to engage with other
    staff, vendors and variety of donors from diverse cultural backgrounds
  • Ability to manage
    administration work, bookkeeping, overview cash flow and operations
  • Excellent written and verbal
    communication skills with various vendor and donor groups
  • Computer skills including the
    ability to operate Microsoft office and email
  • Intermediate English speaking
    and written skills.
  • Event experience is a plus

 Responsibilities & Duties Operations

  • Oversee organization’s cash
    flow for office administration
  • Oversee organization’s program
    budget and track expenditures
  • Assist Finance Consultant for
    collecting bookkeeping reports and records, tax reports and records
  • Assist ED with day to day
    duties
  • Report and provide information
    to ED on weekly cash flow and program budget
  • Provide information and updates
    to all Leadership Team regarding program administration
  • Collect and compile data for
    filling program reports
  • Support where needed with
    administration and filling for all departments

 Procurement·Assist all departments with recruitment process including;
posting job descriptions, interviewing and recommending potential candidates to
leadership team to be hired.·Responsible for administration paper work with vendors
or third parties including; biddings, procurement processing, contract/MOU
development, PO/Invoice preparation, etc… ·Overview and update data for staff finger print,
annual leaves, insurance and other admin/HR documents Events·Assist Executive Director to implement the annual
calendar of activities including fundraising, special events and the official
administrative duties relating to events·Responsible for timeline preparation, rundown, to do
lists and any other related preparation duties requested by ED for special
events·Responsible to overview event bookkeeping, collect
reports to compile and report to leadership team.  1.       
Please
send updated CV and cover letter by email to [email protected] cc [email protected]2.       
Application without text in the body of email will not
be processed.3.       
Red Nose Foundation is a unique organization; please
take time to visit our website www.rednosefoundation.org before
applying for this position.




4.       
Due to the large volume of applicants, we cannot reply
to each application.  If your CV is not
shortlisted, you will not be contacted. 

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