Open Position: National Project Assistant at the United Nations Industrial Development Organization (UNIDO) Indonesia

Dear Admin,Tolong bantu menyebarkan lowongan (national position) berikut. Kontrak awal adalah enam (6) bulan, dengan kemungkinan perpanjangan kontrak. Durasi proyek adalah tiga (3) tahun. Terima kasih.Salam,Rio Deswandi


Title: National Project Assistant
Main Duty Station and Location: Jakarta, Indonesia
Mission/s to: To be authorized separately
Start of Contract (EOD): 01 February 2016
End of Contract (COB): 31 July 2016
Number of Working Days: 6w/m

                                 PROJECT CONTEXT:Republic of Indonesia signed the
Stockholm Convention on POPs on 23 May 2001 and ratified it on 11 June 2009.
The GEF project “Enabling Activities to facilitate early action on the
implementation of the Stockholm Convention on Persistent Organic Pollutants
(POPs) in Indonesia
” was successfully implemented through UNIDO and the
country’s NIP (National Implementation Plan) was submitted on 15 April 2010.
The NIP has established the baseline situation in terms of POPs issues in the
country including preliminary inventories of POPs chemicals and respective action
plans and strategies for the fulfillment of the country’s obligations under the
Stockholm Convention.The NIP for the Stockholm Convention
of the Republic of Indonesia identified phase-out and disposal of Polychlorinated Biphenyls (PCBs) as one
of the top priorities requiring immediate attention and action. The rationale

and objectives of the project originate from 
the priorities and key objectives established by the NIP: (i) Establish
regulation on PCBs containing equipment; (ii) Measure PCBs contamination,
especially in mining activities, industrial zones and power plant, ships and
vessels; (iii) Strengthen capability and capacity of infrastructure as well as
human resources; (iv) Environmentally sound management of PCBs containing equipment
and waste; (v) Ensure destruction of PCBs and PCB-containing equipment in an
environmentally safe manner according to best available techniques/best
environmental practices (BAT/BEP) and increase the number of destruction
facilities based on geographical consideration and; (vi) Public awareness
raising on PCB impacts to human health and the environment.The project
will assist the country to establish Environmentally Sound Management (ESM) of
PCBs focusing on the most industrialized provinces and a pilot site, which will
allow the country to disseminate and replicate best practices for PCBs
management and disposal. ESM of PCB will include the identification,
collection, packaging, registration and labeling system at the respective
factory/industry, transport, safe interim storage and disposal of
PCB-containing equipment and waste. The overall objective of the project is to
eliminate the use and releases of PCBs in the environment through the
introduction of ESM and to dispose of at least 3,000 tonnes of PCB wastes,
PCB-contaminated oil and equipment.Under the direct
supervision of the National Project Manager, the incumbent shall serve as
Project Assistant. The incumbent shall be responsible in providing
administrative support to the operation Project Management Unit (PMU) and
ensuring the smooth functioning of administrative systems under projects. The
incumbent assists the National Project Manager (NPM) in the development,
implementation and administration of projects activities secretarial and administrative
support. The incumbent shall undertake and be responsible for the following

MAIN DUTIES Concrete/measurable Outputs to be Achieved Expected Duration Location
Assist the NPM in
undertaking timely and relevant management and coordination of the day-to-day
operation of the PMU, including administration, accounting and financial reporting
Implementation of the project cycle. Other required
tasks completed
6 w/m Jakarta, Indonesia
Perform and monitor general
administrative tasks related to
project implementation which includes, but are not limited
to, arrangement for meetings, budget monitoring, and recruitment of national
Meetings are arranged/scheduled and national experts
recruited as necessary during project course
Assist the NPM in preparing
and reviewing project
reports, minutes of meeting, and other publications/outputs (for example,
proceeding, reports, etc.) produced by projects and experts
 Project reports,
minutes of meeting and project publications produced by project
Assist the NPM the
organization of workshops, seminars, trainings, and other relevant events,
which include drafting of the terms of reference, budgeting, preparation of correspondence
with participants, and leasing with hotels, vendors, subcontracting
Workshops, seminars, training and events are organized
secretariat and logistic support to workshops, seminars and trainings
including necessary translation/interpretation tasks assigned by the NPM
Equipments and suplies needed for project operation are
the procurement and/or import/export of equipment, materials, supplies and
sundries as may be needed in the project, in accordance with UNIDO guidelines
an updated inventory of all supplies and equipment and prepares guidelines
for the proper use and maintenance of office equipment and properties
and arrange travel plan and its procurement for projects
a proper general accounting records related to the project, including:
Proper recording of financial
transactions and prepare a regular report on the project’s financial status
Certifying correctness of
journals, vouchers, bills, statement of accounts, trial balance, budget
estimates and other financial statement and records
Preparation of payroll and
general voucher of salaries, and other documentary requirements for
Project general accounting, inlcuding financial
transaction and record management system are established
a record of management system for the project both in paper and electronic
files of all personnel, consultants and subcontractors actively engaged in
the project
required, provide administrative assistance to the UNIDO Country Office
out other relevant tasks that may be assigned by the NPM

REQUIRED COMPETENCIESCore values:1.      Integrity2.      Professionalism3.      Respect
for diversityCore
1.      Results orientation and accountability2.      Planning and organizing3.      Communication and trust4.      Team orientation5.      Client orientation6.      Organizational development and innovationManagerial competencies (as applicable):1.      Strategy and direction2.      Managing people and performance3.      Judgement and decision making4.      Conflict resolutionMINIMUM ORGANIZATIONAL REQUREMENTSEducation: Completion of the secondary educationTechnical and Functional Experience:At least 5 years
working experience related to project management and support activities; and proven professional credibility and
working experience in a governmental, multilateral or civil society
organization would be an asset.Other Skills:Computer literate,
particularly office software packages such as MS Word, Excel and Power Point;
and skilled in the use of
email and internet facilities, and in running office equipmentLanguage:
Fluency in
spoken and written in EnglishCONDITIONS OF WORKInitial contract of
(6) months probation period with possible of extension to three years according
to working performance and availability of fundHOW TO APPLYApplicants
with relevant experience and appropriate qualifications should
send a Cover Letter and an updated CV by email
[email protected] the latest by 24 January 2016. Only shortlisted candidates
will be contacted  

Visit Us On FacebookVisit Us On TwitterVisit Us On YoutubeVisit Us On Instagram