Pact Indonesia – Grants Manager


Pact is currently looking for Grants Manager.
Please do not reply to this email.
Send your cover letter and resume to : 
[email protected]  not later than April 14, 2016.
For more information about Pact, please visit
www.pactworld.org

Position Title: LINKAGES
Indonesia
Grants
Manager
Post date April 6, 2016
New or Replacement: New
Full or Part-Time: Full-Time

Office Location Jakarta
Pact Overview
At the
heart of Pact is the promise of a better tomorrow.  The promise of a healthy life.  Of a decent livelihood. Of sustainable
natural resources that benefit communities. 
Now more than ever in its 42-year history, Pact is helping millions of
people who are poor and marginalized discover and build their own solutions
and take ownership over their future.
 
Pact
enables systemic solutions that allow those who are poor and marginalized to
earn a dignified living, be healthy, and take part in the benefits that
nature provides. Pact accomplishes this by strengthening local capacity,
forging effective governance systems, and transforming markets into a force
for development.
 
Department Overview
Pact exists to help create a world where those who are poor and
marginalized exercise their voice, build their own solutions, and take
ownership of their future.  The Indonesia
LINKAGES team contributes to realizing this purpose by: 
·        
Forging smart partnerships and treating all
people with dignity and respect;
·        
Applying organizational policies and
regulatory compliance appropriately and consistently;
·        
Facilitating team spirit among colleagues
and promoting the organization through communications;
·        
Influencing decision makers through
focused, relevant communications;
·        
Continually striving to learn and share
knowledge and find small ways to make the workplace more enjoyable for all;
·        
Cultivating and harvesting innovation;
·        
Inspiring and spreading our desired
organizational culture across the global enterprise.
 
Project
Overview
LINKAGES
(Linkages across the Continuum of HIV Services for Key Populations Affected
by HIV Project) is a five-year cooperative agreement led by FHI 360 and
funded by the U.S. President’s Emergency Plan for AIDS Relief. Pact, along
with IntraHealth International and the University of North Carolina at Chapel
Hill, are partnering with FHI 360 to conduct a range of activities to reduce
HIV transmission among key populations, including female sex workers, Men who
have Sex with Men (MSM), and People Who Inject Drugs (PWID). The approach
focuses on reaching key populations, ensuring testing, improving their
enrollment in HIV care and treatment, and retaining them in the service
continuum over time. Pact supports the LINKAGES project to strengthen the
technical and organizational capacity of CSOs and government, and to provide
capacity development support through provision of direct technical assistance
as well as through South to South mentoring. Targeted focus areas for LINKAGES are the
five districts of Jakarta and three districts in Papua.
 
Position
Purpose
Reporting
to the Deputy Country Representative, the
Senior Grants Manager will be responsible for leading efficient and effective grants management processes for the LINKAGES grants program across Jakarta
and Papua. A successful applicant will work with the LINKAGES Indonesia team
to ensure regulatory compliance, assess and mitigate business risks, and enforce Pact’s policies and procedures. The
Senior Grants Manager also serves as a technical resource to Pact staff in
interpreting donor rules and regulations and acting as a primary point of
contact for contractual discussions and negotiations with grantees. The
position will also provide expert support on prime award interpretation,
subgrant administration, and procurement activities. The Senior Grants
Manager will be responsible for managing a team of staff (4) in support of
LINKAGES.
 
Key
Responsibilities
·        
Direct the administration
of the full cycle of sub-award management activities beginning from
solicitation through selection, pre-award assessments, negotiation,
monitoring/compliance visits, and closeout.
·        
Oversee the review and
negotiation of awards, including scope of work, budget, payment provisions,
reporting requirements and special terms and conditions.
·        
Review proposal budgets
for cost realism, regulatory compliance, indirect cost rate recovery,
invoicing implications, and business risks.
·        
Ensure timely training of
grantees and Pact staff to understand and comply fully with donor standards.
Develop training materials and carry out regular trainings with grantee
partners.
·        
Provide interpretation and
guidance of award terms and conditions including applicable regulations
including changes and updates.
·        
Work closely
with Linkages staff to make recommendations for field visits and following up
on findings.
·        
Resolve contractual
issues/problems/disputes arising from sub-grants and sub-awards.
·        
Monitor ongoing business
risks including tracking of funding, delayed execution of contracts, expired
authorizations, delayed payments, and regulation of advances to
subcontractors and vendors; regularly review LOPs to verify accuracy of award
and obligated amounts against prime award records such as burn rates vs.
obligated funds and extensions and modifications.
·        
Responsible for
reporting to Linkages and Pact on subaward progress including grant-making
and spending rates
·        
Lead the closeout process
for awards. 
Other Responsibilities:
·        
Provide effective
performance management, mentoring, and coaching for grants staff. 
·        
Assist in the development
and delivery of on-site and off-site training (formal and informal) of Linkages
staff and partners; and serves as facilitator and/or presenter at learning
meetings on special topics.
·        
Contribute to the global
Grants Management Community of Practice to share best practices and lessons
learned on Pact’s intranet “Mosaic.” 
·        
Perform other duties as
assigned.
Basic Requirements

·        
BA and a minimum of 8
years of relevant experience (or equivalent)
·        
Experience supporting
USAID-funded awards
·        
Solid knowledge of
administrative regulations applicable to assistance and acquisition including
USAID and OMB Circulars with special emphasis on AIDAR and 2CFR200.
·        
Experience managing and leading a grants
and contracts team.
·        
Strong skills in
management and coordination of multiple activities and teams.
·        
Highly motivated with
strong attention to detail.
·        
Excellent oral and written communication
skills; strong cross-cultural skills.
·        
Fluency in Bahasa Indonesia
and English.
·        
Ability to travel for
extended periods at short-notice.
·        
Indonesia resident
 
Preferred
Qualifications
·        
Experience managing the award and
administration of federal grants and contracts in other organizations
performing work similar to Pact.
·        
Understanding of local business culture.
·        
Strong analytical skills to successfully
perform financial reviews, determination of responsibility, and other forms
for quantitative analyses.
 

Pact
is an equal opportunity employer and does not discriminate in its selection and

employment practices on the basis of race, color, religion, sex, national
origin, political affiliation, sexual orientation, gender identity, marital

status, disability, genetic information, age, membership in an employee
organization, or other non-merit factors.


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