PACT is looking for Finance & Administration Officer

Dear All,PACT is seeking a qualified candidate for Finance & Administration Officer. Please do not reply or apply to this email.Please kindly apply thorugh Pactworld website : detail description for this position as follows:

Position Title Finance and Administration
Officer, Indonesia
Requisition Number 15-0068
Post Date 12/22/2015
City Jakarta
Description At the heart of Pact is the
promise of a better tomorrow. The promise of a healthy life. Of a decent
livelihood. Of sustainable natural resources that benefit communities. Now
more than ever in its 42-year history, Pact is helping millions of people who
are poor and marginalized discover and build their own solutions and take
ownership over their future.
Pact enables systemic solutions that allow those who are poor and
marginalized to earn a dignified living, be healthy, and take part in the
benefits that nature provides. Pact accomplishes this by strengthening local
capacity, forging effective governance systems, and transforming markets into
a force for development.

Department Overview 

Pact exists to help create a world where those who are poor and marginalized
exercise their voice, build their own solutions, and take ownership of their
future. The Indonesia team contributes to realizing this purpose by: 
• Forging smart partnerships and treating all people with dignity and
• Applying organizational policies and regulatory compliance appropriately
and consistently;
• Facilitating team spirit among colleagues and promoting the organization
through communications;
• Influencing decision makers through focused, relevant communications;
• Continually striving to learn and share knowledge and find small ways to
make the workplace more enjoyable for all;
• Cultivating and harvesting innovation;
• Inspiring and spreading our desired organizational culture across the
global enterprise.

Position Purpose 

The Finance and Administration Officer (F&AO) is responsible for the
overall administration and financial operations for a specific country,
project, or set of projects. The F&AO ensures that administrative and
finance departments are successfully managed and provides operations support
as required. The F&AO has oversight of internal control systems and
procedures, operational accounting, financial reporting, auditing,
forecasting and realigning multi-site project budgets, as well as
comprehensive country-level budgets. The F&AO is responsible for training
and mentoring staff on policies and procedures, donor regulations, new
systems, and financial best practices. S/he is also responsible for working
closely with the Senior Project Manager and headquarters personnel to ensure
compliance with all donor regulations and for effective and proactive
management. The F&AO normally manages other administrative functions such
as Operations, Finance, Security, and other office support staff.

Key Responsibilities 

• Design and implement systems and procedures in compliance with Pact
standards, ensuring effective internal controls and minimizing risks for
Pact; ensure that corrective action plans approved by headquarters in
response to external or internal audits and other monitoring reviews are
implemented as planned and scheduled. 
• Manage all country or project finances to ensure effective use of resources
in order to achieve project objectives in compliance of all donor and Pact
requirements; ensure financial monitoring systems provide timely and relevant
reports to Pact and project staff, including analysis and tracking of grant
commitments (i.e. cash advances), obligations, awards and liquidations, to
support efficient accountable implementation.
• Monitor proper management of cash flow ensuring project liquidity at all
times. This includes preparation of cash flow forecasts on monthly and
quarterly basis and planning for timely preparation and replenishment for
partners and others.
• Monitor project budgets on a regular basis and provide good financial
projection and analysis available to relevant staff; help prepare accurate
cost estimates and budgets for new proposals. 
• Mentor and train relevant staff to ensure that team members have the
appropriate skill levels for their positions and are developing to their full
capacity; conduct trainings for other personnel as needed to fully educate on
efficient, effective financial and internal control systems, budget analysis,
as well as policy and procedure awareness and compliance. 
• Help manage all start-up and close-out activities 
• Ensure that all transactions are recorded in accordance with generally
accepted accounting principles supported by relevant and verifiable source

• Ensure that all financial records are properly stored and secured.
• Ensure the timely preparation and submission of a monthly financial report
and supporting narrative on current project status, and documenting the
monthly review of the financial performance of those activities under his/her
oversight (including monitoring cash balances, subaward’s financial
activities, reviewing aged receivables and accrued liabilities, etc.).
• Ensure that monthly account reconciliations are performed and appropriate
plans are put in place and executed, as applicable, to resolve unreconciled
• Oversee the local Security Management Plan and oversee changes to
operations to ensure that adequate risk assessment is carried out and
required systems and preventative measures are introduced.
• As applicable, equip appropriate staff to provide technical assistance to
local NGO’s in the area of financial management and compliance.

Basic Requirements 
• BA and at least 3 – 5 years of relevant experience (or equivalent)
• Ability and willingness to travel at short notice 
• Experience supporting international donor-funded programs, particularly
USAID-funded contracts
• Strong skills in management and coordination of multiple activities and
teams. Able to multi-task.
• Excellent communication (written and verbal) and cross cultural skills.
• Highly motivated with strong attention to detail.
• Excellent oral and written communication skills; fluency in Bahasa
Indonesian and English. 

Preferred Qualifications 

• Experience working in a grants and contracts environment with the U.S.
government, including working knowledge of donor regulations systems and procedures
for managing many sites, partners and customers. 

Thank you.

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