Plan International Indonesia Job Vacancy : PSO Office Manager

 Plan is an
international humanitarian, child-focused
development organization without religious, political or governmental
affiliation.  Plan’s vision is a world in which all children realize their
full potential in societies that respect people’s rights and dignity. Plan international Indonesia started to operate in Indonesia on 1969.   Due to organizational new structure,  Plan International Indonesia
is
looking for  dynamic staff  to be
based in Kupang for the position:PSO Office Manager- PermanentTypical Responsibilities – Key End Results
of Position:
Maintain
office services
Main Activities:Design and implement office policies, Establish
standards and procedures, Organize office operations and
procedures, Supervise office staff, Monitor
and record long distance phone calls, Prepare time sheets, Control
correspondences, Review and approve supply requisitions, Liaise
with other agencies, organizations and groups, Update
organizational memberships, Maintain office equipment
 Supervise
office staff
Main Activities:Assign and monitor clerical and secretarial functions,Recruit
and select office staff, Orient and train employees, Provide
on the job and other training opportunities, Supervise
staff,
Evaluate staff performance, Coaching and disciplining staff
Maintain
office records
Main Activities:Design filing systems, Ensure
filing systems are maintained and up to date, Define
procedures for record retention, Ensure protection and security of
files and records, Ensure effective transfer o files and records, Transfer
and dispose records according to retention schedules and policies, Ensure
personnel files are up to date and secure
Maintain
office efficiency
Main Activities: Plan and implement office systems, layout and
equipment procurement, Maintain and replenish inventory, Check
stock to determine inventory levels, Anticipate needed supplies, Verify
receipt of supply
Risk and SecurityPerform
other related duties as required
Requirements: KnowledgeThe Candidates must have
proficient knowledge in the following areas: knowledge of office administration, knowledge of human resource management and supervision, ability to maintain a high level
of accuracy in preparing and entering informationSkillsThe Candidate must demonstrate
the following skills: excellent
interpersonal skills, team building skills, analytical and problem solving skills, decision making skills, effective verbal and
listening communications skills, attention to detail and high level of accuracy, very effective organizational skills, effective written
communications skills, computer skills
including the spreadsheet and wordprocessing programs, and e-mail at a highly proficient level, stress management skills,time management skillPersonal AttributesThe incumbent must
maintain strict confidentiality in performing the duties of the Finance and Administration Officer. The incumbent must also demonstrate the following personal
attributes: be honest and trustworthy, be respectful, possess cultural awareness and
sensitivity, be flexible, demonstrate sound work ethicsThe incumbent would
normally attain the required knowledge and skills through completion of office procedures coursework combined with related financial and administrative
experience.Range
salary

: IDR 11, 550, 000 – 14 500 000,-All
applications will be treated in confidence. Only short-listed candidates will
be notified and invited for interviews. Please submit your letter of
application and detailed curriculum vitae in English by email not later than April 14, 2016  to: [email protected]Please
fill the ‘subject’ column of the e-mails in this format: (The Position)–(Location)-(Your
Name)
.
File attachment not later than 1MB.

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