PROJECT ASSISTANT(Location: Surabaya: Short Term: 6
months)  Project
Overview and RolePromoting
Rural Income through Support for Markets in Agriculture (PRISMA) is an
ambitious rural development program funded by the Australian Government which
aims to contribute to a 30%, or more, increase in net incomes for 300,000 poor
rural female and male farmers by December 2018. PRISMA focuses on eastern
Indonesia (EJ, NTB, NTT, Papua and West Papua), and is the one of the largest
Making Markets Work for the Poor (M4P) program in the world. It is part of the
larger Australian-funded rural development umbrella program (AIP-Rural) that
includes irrigation (TIRTA), applied science (ARISA), and financing (SAFIRA).
PRISMA is managed by Palladium on behalf of the Australian Government.

 ApplicationApplications
close on 8^th February 2017. Please apply via this link. The
post is open for Indonesian national only.  Female candidates are
encouraged to apply. ResponsibilitiesUnder the supervision of the Head of
Portfolio, the Project Assistant will be responsible for providing administrative
support to the project team, and handle additional tasks when asked to do so.The Project Assistant will be doing actual
supporting tasks with business implications. Therefore, the applicant can
expect to learn valuable real-life professional skills and work-ethics.Specifically,
this person will be expected to:·        
Undertake
all administrative travel arrangements for PRISMA team members and external consultants
if needed based on Palladium standard travel policies and procedures including

but not limited to:o  
Provide
travel information and advice (best route, options, availability, etc)o  
Manage
travel queries, requests, revisions, and cancelations from the teamo  
Manage
travel request forms in the IT systemo  
Liaise and
follow up with Administration Officer and/or travel agent(s) to fulfil the
team’s travel needso  
Manage
travel cost reimbursements (paperwork, payment tracking, etc)o  
Prepare and
process documents (e.g. Activity Request, Purchase Request) in the IT system
based on the team’s requirements.  ·        
Support
invoice processing as directed by the Task Leader, including but not limited to
the following:o  
Receive and
process invoices and receipts related to intervention activitieso  
Check the
invoice and receipts for basic compliance issueso  
Liaise with
providers, consultants, HRD, and Finance to follow up on the invoice o  
Managing
evidences and data collection materials from impact assessment surveys ·        
Support
event project logistics as directed by the Task Leader, including but not
limited to the following:o  
Assist in
arranging meetings both externally and internally o  
Assist in
arranging program events, such as trainings, meeting, and workshops o  
Assist
Provincial Manager’s events (hotel & transport arrangements, preparing and
distributing attendance list, and prepare finance/advance use report)     ·        
Perform
other supporting tasks as required by the Head of Portfolio. RequirementsEssential
skills and experience:·        
Good
attention to details ·        
Excellent
interpersonal skills·        
Effective
verbal and written communication·        
Fluent
in English and Bahasa Indonesia.·        
Proficient
with basic mathematics and simple budgeting ·        
Proactive,
initiative, creative, and able to structure things logically ·        
Comfortable
working with IT systems and Microsoft Office applications·        
Able
to plan and manage schedules, files/database while keeping confidentiality of
documents and information. ·        
Able
to prioritize and work effectively under pressure ·        
Good
time management skills·        
Diploma
holder with at least 2 years of experience or Bachelor degree with at least 1
year of experience Desirable
skills and experience:·        
Experience
in managing travel arrangement·        
Experience
in manage and organize event/activity