Project Finance Officer – Bali Based

Background

The Safe School (SS) province model has been implemented in Yogyakarta (18 months) and will be replicated to Bali in another 18 months (May 2024 – October 2025). The goals of this project is a replicable model of school safety at the provincial level is developed through embracing meaningful youth participation in strengthening enabling policies and adopting gender transformative climate education. There are 2 main outcomes namely 1). Youth meaningfully participated in the improvement of key components toward the realization of child-centered and gender-transformative climate education programming. 2). The capacity and mechanism of SS duty bearers at the provincial level are strengthened to lead the evidence generation of enhanced SS Programming at the provincial and school levels. The project also on updated SS monev with MOEC and the disaster impact database with Yogyakarta’s government.

The Opportunity

Project Finance Officer’s role is to provide timely, accurate financial information and ensure Grants expenditures are in line with FAD/donor requirements. The role’s support is to the Humanitarian and Resilient Programs.

Accountabilities for the role

Financial Management

  • Process and facilitates all payments or fund transfers for the project.
  • Ensure that expenditures are authorized, approved, and supported by adequate documentation.
  • Ensure that YPII funds are utilized and accounted for based on generally accepted accounting principles and YPII standards.
  • Ensure that transactions are properly coded, and if applicable, expense allocations are properly made.
  • Review and checks accuracy of payment requests against approved budget lines and docs completeness.
  • Follows-up acquittal or liquidation of advances and ensures no advances are given unless the previous advance is acquitted/ liquidated.
  • Undertake basic financial analysis (i.e. budget variance) to support project information needs.
  • Work with Program Manager, Grants Accountant and appropriate CO staff and/relevant field staff in the development of forecast for projects.
  • Ensure proper filing (electronic and hard copy) of grants financial reports are kept secure in field office and CO

Administration

  • Make budget checks for requisitions, POs and vouchers.
  • Ensures that YPII and donor procurement policies are implemented.
  • Maintain assets list under custody of Project staffs and prepare asset quarterly report as part of donor’s report.
  • Maintain an up-to-date list of inventory of the project and support annual physical verification by checking the accuracy of records and location of property.
  • Coordinates with PSO or Country Office the project office’s needs, and any issues and actions involving HR, Admin and logistics.

Other Tasks:

  • Ensure appropriate financial controls processes, procedures and systems are in place and adhered to YPII, GOI and Donors regulation.
  • Provide financial data during the fieldwork done by internal and external auditor for Safe school province model.
  • Maintenance of audit action list responses and tracking of follow up actions from Finance and Admin audits.
  • Perform other related duties as requested by the supervisor, Program/Project Manager.

Requirements for the role:

  • Bachelor’s in Accounting, Business Administration, Commerce or Finance,
  • At least 3 years’ relevant post qualification preferably in international organizations, INGOs and/or bilateral organisations.
  • Working knowledge of English speaking and written skills.
  • Computer software skills, including advanced Excel and other accounting packages.
  • Experience managing Donor funds, i.e. KOICA, EU, USAID, AUSAID, SIDA, Irish Aid, and UN Agencies would be preferable.
  • Experience in capacity development assistance to non-finance staff or sub grantees.
  • SAP or ERP Microsoft 365 experience would be preferable.

Location: Based in Bali with some travels required to project stakeholders.

Type of Role: Fixed term contract (PKWT) within June 2024 – Sep 2025

Reports to: Finance Coordinator HRP

Competitive salary and package available

Closing Date: 14 June 2024

HOW TO APPLY:

All information will be treated in the strictest confidence as we pride ourselves on our professional service. We will revert to you as soon as possible when we have reviewed your application.

Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by applying now not later than 14 June 2024 to this link: https://tinyurl.com/FinanceOfficerSS

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy (PSHEA).

As an international child-centred community development organisation, Yayasan Plan International Indonesia is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse.

Our organisation is based on a culture of inclusivity. We strive to create a workplace environment that ensures every team in every office and country is rich in diverse people, thoughts, and ideas.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.

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