Hivos Southeast Asia is an International non-governmental
organization guided by humanist values. It aims at structural poverty
alleviation with a strong focus on civil society building and sustainable
economic development. Hivos Southeast Asia provides financial support for local
NGOs, is active in networking, lobbying and exchanging knowledge and expertise.
For its Hivos Southeast Asia (Hivos SEA) seeks qualified Indonesian candidates
for the position of:

Title                              : Finance Assistant
TERANG-SII

Duty
Station                  : Jakarta based

Report
to                      : Grant Finance Manager

Coordinates with           : Project Manager,
Project
Coordinator, Finance Officer and Field Team in Sumba office.

Duration                        : One year with
possibility of extension

Roles and responsibilities

·        
Manage
petty cash fund and its administration to ensure smooth daily office operations
including the report and replenishment.

·        
Checking
the accuracy of the supporting documents for cash income and disbursement
before input into Osiris.

·        
Manage financial/budget
performance monitoring (expenses and balances) of TERANG project based on
activities conducted in Jakarta and Sumba and supply monthly update to Project
Manager

·        
Write
cheque or bank transfer requests for payment to be approved by Finance
Controller and or Director.

·        
Deposit
all cash received to SEA bank account.

·        
Check
the accuracy of advance request and liquidation report from staff and ensure
the completeness of supporting documents for approval.

·        
Manage
taxation administration.

·        
Filing
all financial documents as Standard Operations Guideline.

·        
Payment completions and documents such as
invoices, journal vouchers, employee reimbursements, and statements including
project financial transactions.

·        
Process banking administration such as: prepare
documents, check signature, opening and closing of account, response to any
query from Bank; upon approval from Finance Controller.

·        
Input project financial transactions into donor
accounting system.

·        
Ensure completeness of project team timesheet
as per donor’s regulation.

·        
Coordinate with tax consultant to ensure
calculation, payment and supporting documents are correct, as well as
communication with tax office.

·        
Coordinate with Operations Manager to ensure
the accuracy of rental asset listing once a year.

·        
Prepare financial supporting documents of some
projects regularly in coordination with project team for smaller scale.

·        
Support project audit by preparing documents
and provide feedback to any question related to audit.

·        
Ensure compliance of payment process by:
checking all regular supporting documents and approval, inputting into Osiris
for Finance Controller’s approval, preparing cheque and transfer slip, filing
documents.

·        
Process deposit by: checking the resource of
money and preparing supporting documents, inputting into Osiris for Finance
Controller’s approval, preparing deposit slip, going to Bank and filing
documents.

·        
Performs other duties as may be assigned by
Finance Controller and Grant Finance Manager.

Knowledge, experiences and competencies

What do we offer?

An inspiring and
dynamic working environment, dedicated colleagues and the possibility to work
for an ambitious new international initiative.

Grade: 4 from 1-12
Hivos’s Salary Grade.

How to apply?

To apply for this
position please submit your CV and a cover letter to [email protected] not later
than October 16^th , 2016.

This is an opened
position at national level.

Please specify the position name you are applying
for (“FA TERANG-SII) in the
‘subject’ line of your email. Only shortlisted candidates will be notified.

For more information
about Hivos Southeast Asia, visit https://www.hivos.org/