URGENTLY REQUIRED
The USAID project Prioritazing Reform, Innovation and Opportunities for Reaching Indonesia’s Teachers, Administrators, and Students (PRIORITAS)
is focusing on capacity building and quality improvements for teacher
training institutions (TTI) and for non-academic, pre-service teacher
training providers. PRIORITAS is building the capacity of schools and MoEC,
MORA national, provincial and district offices together with pre- and
in-service teacher
training organizations to coordinate,
plan and train.
On 2014, PRIORITAS has distributed varoious books to 550 PRIORITAS partner
schools and will distribute more books to 10,000 non PRIORITAS partner schools
starting 2015 until 2017.
The PRIORITAS is

currently seeking qualified individual to fill the position
Administrative
Assistant
These positions will be based in East Java.
The Administrative
Assistant’s
responsibilities will include:

• Assist Office Manager and/or Technical Coordinator to organize
  files, correspondence, faxes, phone
  calls, manuals,
  papers, etc. and to continue to update on a regular basis.
• Update
  PRIORITAS staff on status of new products and
  works in progress.
• Assist Office Manager/Technical Coordinator in procurement process.
• Provide
  a cordial and responsive written and verbal communication service to both
  external and internal PRIORITAS clients for
  program and administrative matters.
• Assist
  in ensuring that appropriate letter-heads, logos, and paper types are used
  for different level of correspondences. 
  Understanding RTI and USAID trademark requirements are essential
  for this work.
• Assist
  other administrative staff in routine administrative functions including
  preparing travel arrangements (flight/lodging)for all staff  field visits to  provincial/districts and in preparing
  travel final payment for all staff after receiving complete supporting
  documents.
• Prepare
  letters in both Indonesia and English for different level clients in an
  effective and efficient manner.

• Translate the letter, brochure, etc base on request
  for the program purpose.

 
Position Requirement:

• Ability
  to write and speak fluently in Bahasa Indonesia and English.
• Experience
  in filing and cataloging/organizing various types of materials.
• High
  skill levels and experience in office software, particularly: MSWord,
  Excel, PowerPoint, etc.
• Minimum 2 years experience in office administration and procurement preferrably in USAID project.
• Minimum
  D3 degree or certificate training in advanced office
  related software.
• Ability to effectively organize,
  prioritize work assignments, and work well under pressure and high stress

  tolerance

• Ability to work independently and as a
  team member
• Ability to appreciate international
  diversity and to establish effective working relationships with
  international clients
• Ability to establish and maintain
  working relationships with supervisor and project staff

Interested candidates are invited to submit their applications not later than December 13, 2015 to:

[email protected] <mailto:[email protected]> for Administrative Assistant of
East
Java

All
candidates are requested to write down the position and name in subject
line of email and specify their availability date in the CV.
 
Please
note that only short-listed candidates will be contacted.