Re: Vacancy at Arbeiter-Samariter-Bund Indonesia : Philippines Programme Assistant

Resend Human Resource Development
Arbeiter-Samariter-Bund (ASB) Deutschland e.V
JL. Kaliurang Km 10
Nglaban RT04 / RW15 Sinduharjo
Ngaglik Sleman
Yogyakarta 55581 Indonesia

www.asbindonesia.org
www.asb.de On Wednesday, February 24, 2016 9:52 AM, HR ASB Indonesia <[email protected]> wrote:

JOB TITTLE : Philippines Programme Assistant
REPORTS TO : Partnership Coordinator
LOCATION : Yogyakarta with travel
to project areas, including possible International travel
SUPERVISES : None
PERIOD : 12 months contract

 Arbeiter-Samariter-Bund Deutschland e.V (ASB) is one
of Germany‘s oldest and largest social welfare organisations. ASB has over 200
offices in Germany and a membership of 1.1 million. Core activities include the
provision of public medical and rescue services alongside an extensive range of
social service provision. Overseas, ASB‘s Foreign Aid Department operates
mainly in the fields of humanitarian relief, return and reintegration,
development and disaster risk reduction (DRR). ASB Indonesia and Philippines aims to build resilience
through inclusive and risk aware development. ASB has been working in
Indonesia, in partnership with the Indonesian Ministry of Home Affairs, since
2006. In Indonesia ASB works directly with partners and communities, and in
support of government, to empower and build resilience through an inclusive
whole-of-community approach. The ASB Philippines Community Resilience Programme
was established at the beginning of 2015 and has the specific objective of strengthening
the resilience of communities affected by Typhoon Haiyan via local partner led
programming & increasing inclusive-DRR practice across different levels
(local to regional). The Philippines programme is implemented through local
partner led projects and is remotely managed from Indonesia by ASB. A key
component of the work that ASB does across the region is implementing and
promoting inclusive risk aware practice. ASB is also a founding member of the
Disability Inclusive Disaster Risk Reduction Network (DIDRRN). POSITION SUMMARY:The Philippines Programme Assistant will
support the ASB Philippines programme in implementing the programme and supporting
ASB partners and related activities, with a particular focus on administration,
logistics and procurement. This position will be managed by the Partnership
Coordinator and will work closely with other finance, admin and programme staff
to ensure all programme, admin and financial activities meet internal
standards, as well as expectations and regulations of donors, project partners
and the Indonesian and Philippines government. Duties & Essential Job
Function:

  1. Responsible for administrative,
    procurement and logistical requirements of the Philippines programme,
    including but not limited to booking of hotels and travel, organization of
    trainings and workshops, database data collection and entry and hard and
    soft copy filling, that meet ASB requirements and is done in a timely
    manner.
  2. Undertaking other roles to support
    ASB programmes as required by the Partnership Coordinator and/or other
    senior staff.
  3. To comply with ASB security and
    safety guidelines and code of conduct and actively contribute to a safe,
    secure and healthy working environment for all team members, partners and
    beneficiaries.

 Output: The main outputs and verifiable
deliverables of the position are:  1.    All
ASB Philippine programme admin, logistical and procurement needs are met, following
ASB requirements and undertaken in a timely manner.2.    ASB
Philippines databases and filling is up to date and meets ASB requirements.3.    Monthly work log.  Qualifications /Requirement:

  • Graduate
    from business administration, other related field or equivalent experience.
  • Minimum
    3 years of relevant experience with a demonstrable track record of
    success.
  • Proven
    experience of working in non-government organisations an asset.
  • Proven
    experience in one or more of the following; booking of international and
    domestic travel related needs, event management, procurement and
    logistics.
  • Proven
    experience in filing and data entry.
  • Experience
    in the Philippines an asset
  • Good
    communicator.
  • Fluent
    written and spoken English required.
  • Willingness
    to travel within Indonesia and overseas required.
  • Experience
    and willingness to work in a cross-cultural team.
  • Experience
    with Word, Excel and the internet.
  • A
    commitment to working in partnership
  • A
    creative, critical, enquiring and flexible mind that is good at problem
    solving.
  • Enthusiasm,
    energy and an innate desire to better oneself and to improve the work of
    those around you and take initiative.

 Women and
Persons with Disability are strongly encouraged to apply for this position.Applicants are required to submit in English:

  • A cover letter outlining suitability for the
    position,
  • A CV that is no longer then 2 pages,
  • An example of a written document in English by
    the applicant (note the document must have clearly been written solely by
    the applicant),
  • Contact details of three references.

 Applications that are longer then the required page
length, or submitted beyond the due date, will not be considered. Only
successful candidates will be contacted.This position is open to Indonesian national
applicants only.
Send the applications to Ms.
Rosvita Walanda: [email protected] using the subject line : PHL1401_PA. Deadline 6 March 2016 Human Resource Development
Arbeiter-Samariter-Bund (ASB) Deutschland e.V
JL. Kaliurang Km 10
Nglaban RT04 / RW15 Sinduharjo
Ngaglik Sleman
Yogyakarta 55581 Indonesia

www.asbindonesia.org
www.asb.de

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