READI Jakarta, Indonesia Office – Finance Clerk

Risk
Management, Economic Sustainability and Actuarial Science Development in
Indonesia (READI)

READI Jakarta, Indonesia
Office – Finance Clerk

                                                                   Terms of Reference

 

1.0          Project
Background

The
Program/Project/activity is undertaken with the financial support of the
Government of Canada provided through the Department of Global Affairs Canada
(GAC), with the University of Waterloo (uWaterloo) serving as the Canadian
Executing Agency (CEA). The objective of the project is to establish Indonesia
as a regional centre of actuarial excellence. The project is working with a
range of key stakeholders – including high schools and universities, the
insurance and pensions industry, Indonesia’s professional actuarial
association, and government agencies – to: (1) increase the number and quality
of Indonesian actuarial science graduates available to Indonesian businesses,
universities and government agencies; (2) strengthen the linkages between
industry, government and educational institutions in support of actuarial
science and risk management; and (3) deepen the understanding of actuarial
science and risk management as a profession.

 

2.0          Scope of Work

Reporting to the READI Field Director, the Financial Clerk will
provide various forms of administrative and financial assistance to ensure that
the READI Indonesian office activities and finance/administration systems and
facilities function in an efficient, effective and dependable fashion. He/She will
be responsible to assist in various financial administration tasks that
includes budget preparation, execution (cash/bank disbursement), monitoring
(bank/cash, and travel advance reconciliations), and financial reporting. He/She
will assist in preparing quarterly report and monitor the on-going project
expenditures on a monthly basis, producing accurate projections for expected
expenditures. He/She will support the READI Field Director to establish and
oversee systems for managing and reporting on project disbursements, interpret
project activities and expenses in a narrative format and ensure filing systems
in place to support audits and donor requests for information. He/She reports
to the READI Field Director. This will be a six month contract with an opportunity
of renewal based on performance at the end of the six month period.

3.0          Specific Responsibilities

      

      ·      Prepare invoice requests in
accordance with invoicing schedules

 

·        
Prepare financial reporting

·        
Liaise with representatives of
collaborating institutions to ensure that all data/reporting/supporting documentation
is received on a timely basis

·        
Maintain accurate, well
organized financial project files.

·        
Conduct budget variance
analysis to identify areas of concern and in conjunction with Pl’s take
appropriate action.

·        
Work closely with the READI
Financial Officer in the Canadian Office

·        
Monitor outstanding invoices

·        
Ensure that all reporting
requirements have been met and all funds have been received.

·        
Prepare journal entries on
project accounts.

·        
Ensure that all appropriate
documentation is kept according to record retention guidelines.

4.0          Estimated Level of Effort and Timing

Working Hours: Regular working hours
when in the office

 

Reporting: Incumbent would report to
the READI Field Director

Start Date: September 2016

Salary: Will be based on
qualifications. Position is contingent on funding

Deadline for to submit resume: July 27, 2016Please submit your resume to Laura Wilson, READI Project Officer at [email protected]

5.0          Criteria
for Selection (Qualifications and Experience)

University undergraduate degree
preferably in Accounting, Business or Finance or equivalent combination of
experience and education.

Enrolment in a recognized accounting
designation is recommended.

 

 

Experience:

 

Experience in financial reporting,
account reconciliation and financial analysis.

 

Experience of effectively
communicating with key stakeholders.

Intermediate
experience with Outlook Express, Microsoft Word; advanced experience with
Microsoft Excel, including features such as databases and pivot tables. Basic
experience with Sharepoint and web content management software.

At least 3-5 years of
experience

Must
be fluent in Indonesian and English, both orally and verbally

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