REPOST: J-PAL SEA, POSITION FOR ACCOUNTING AND GRANT ASSISTANT

 Background
Country                       : Indonesia
Start Date                    : ASAP
Length of Commitment  : One years (possibility of extension)
Education                    : Minimum Diploma or Bachelor Degree
Organization                 : J-PAL Southeast Asia at UI Salemba
Language Requirement  : English & Indonesian
 
Position
Description

The
Abdul Latif Jameel Poverty Action Lab is
globally headquartered within the Economics Department at MIT. J-PAL
Southeast
Asia is one six independent regional offices based around the world
hosted at
local universities. J-PAL is a pioneer of using randomized evaluations
to
answer critical policy questions in the fight against poverty. J-PAL
Southeast
Asia, based at the Institute for Economic and Social Research, Faculty
of Economic and Business at the University of Indonesia (LPEM-FEBUI)
seeks a
qualified applicant for some positions to support the activities in a
vibrant
organization undertaking cutting-edge development research.1.    
ACCOUNTING
AND GRANT ASSISTANT

The Accounting and Grant Assistant will report
directly to J-PAL SEA’s Finance & Administration Manager based in Jakarta and
will be responsible for performing a range of finance and accounting tasks to
support efficient and accountability of finance.
 
Responsibilities include (but are not limited
to):
 
Finance
and Accounting

  1. Review
    all finance documents such as travel expense claim, reimbursement, advances,
    advance reconciliation, invoices from vendors or third parties
  2. Ensure
    all finance supporting documents are complete and in line with the J-PAL SEA’s finance
    policies
  3. Prepare
    finance vouchers  for all payment and
    request an approval from the Executive Director and the LPEM FEB UI’s Finance
    and Admin Head
  4. Enter
    all transactions into excel sheet finance template. This includes ensuring the

    correct journal, account code and charging for each transaction.

  5. Upload
    all transaction into accounting system (Intacct)
  6. Maintain
    the advance status for all staff and remind staff to submit their
    reconciliation in timely manner
  7. Prepare
    and Check all journal reclassification and adjustment and prepare the general
    journal voucher for all transactions as needed
  8.  Assist

    the Finance and Administration Manager on audit purpose

 Procurement

  1. In
    coordination with the Admin and Executive Assistant to prepare Purchase Order
    (PO) and make sure all supporting documents are complete
  2. Request
    an approval for PO from the Executive Director and send it back to the
    Administrative Assistant
  3. Maintain
    the approved Purchase Order which will be pre-numbered for documentations

 
Grant
Management

  1. Assist
    Finance and Administration Manager to maintain grant database. This includes
    creating and updating grant database sheet for each projects
  2. Inform
    the Executive Management Team the up to date status of grant or sub-award
    including the grant deliverables tracking
  3. Setting
    up invoicing schedules for all projects and preparing an invoice to donor for
    disbursement and monitor the grant’s payment

 
Qualifications:

  • Minimum Diploma Degree in financial management
    and accounting or relevant studies. Bachelor Degree are also encouraged to
    apply.
  • Prior experience working as Accountant or Finance
    and Grant staff for a research institution or international non-government organization.
  • Experience in accounting and grant management system
    preferably for projects funded by International donor such as DFAT or USAID.
  • Language:
    High-level of proficiency (fluent or native). Ability to write and speak
    fluently in Bahasa Indonesia and English.
  • Experience in filing and cataloging/organizing
    various types of materials.
  •  Ability to effectively organize, prioritize
    work assignments, multi-task, and work well under pressure
  • Strong ability to manage a time-sensitive
    workflow while maintaining absolute accuracy with details
  •  Ability to work independently and as a team
    member
  •  Ability to appreciate international diversity
    and to establish effective working relationships with international partners,
    supervisors, and research staff.
  •  Ability to establish and maintain working
    relationships with supervisor and other staff
  • High proficiency in Microsoft Excel, Word and
    PowerPoint.

 
How to Apply:
Please send an email before March 31, 2016 to [email protected]
and [email protected]
following these instructions exactly:
 
Use the following as the email subject line: “J-PAL SEA, your name, and position you
apply”
Please do not include any other text in the body of the e-mail.
Adding extra text will interfere with the processing of your application. 
 
Attach PDF copies of your CV and a cover letter
no longer than 500 words. The cover letter should discuss how you meet the
aforementioned position requirements, emphasizing relevant skills and
experience.
 
Incomplete applications will not be
reviewed.  Shortlisted applicants will be
contacted for interviews.
 
 
http://www.povertyactionlab. org/southeast-asiaSalam,

Efendi Siahaan

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