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Request for proposal – Final Project Evaluation- “Community
Treatment and Social Integration for People Who Use
Drugs Living in Vulnerable Context”

Period 2014 – 2016

1. Background

Caritas PSE KAM formerly known as CORDIA Medan, assisted
by the well-known local NGO YAKITA through financial support from Caritas
Germany conducted assessment in 2009 and found there was a needs for a program
to deal with the Drugs and HIV-Related issues in North Sumatera. In response to
the need, then in 2010, Caritas PSE KAM started implementing Drugs Intervention
Program in Medan with intensive assistance and accompaniment from YAKITA and
Dr. Efrem Milanese, the Consultant of Caritas Germany for Drugs Intervention
Program.

The Drugs Intervention Program that Caritas PSE
Medan carried out through Tsunami Fund started from 2009 until 2013 and designed:

1. To
   reinforce the local network to provide support for drug users and People with
   HIV & AIDS in the form of legal assistance, support groups, medical
   services, and other social services. (For example: assisting access to health
   insurance from the Government, medical and health support)

2. To
   increase the universal access to health services, education and work
   opportunities for drug users and People living with HIV and AIDS.

3. To
   create prevention programs for the Medan society, especially for the youth
   population.

4. To
   increase access to addiction treatment for drug users. 

                                                   

   Then, in September 2011, in
   collaboration with KSSY or Congregation
   of the Sisters of St. Joseph of Medan Diocese, Caritas PSE KAM started
   running Recovery Center (RC) occupying
   building owned by KSSY and the same time, the project continued addressing the
   following matters such as:

1. Reinforcing the
   local network to provide support for drug users and People with HIV & AIDS
   in the form of legal assistance, support groups, medical services, and other
   social services. (For example: assisting access to health insurance from the Government,
   medical and health support)

2. Increasing Universal
   access to health service, education and work opportunities for ex. drugs users and
   PLWHA

3. Creating prevention
   program for Medan society, especially for youth

4. Increasing access to
   addiction treatment for drugs users.

    

   However after 2013 the cooperation
   with KSSY did not continue any longer since KSSY runs its own recovery center
   for both male and female addicts.

    

   In order to maintain what have been
   achieved and keep the program running until Caritas PSE KAM has sufficient
   capacity both financial and human resource towards self-supporting, DCV (Deutscher
   Caritas Verband) or Caritas Germany then included this project under BMZ-(Federal
   Ministry for Economic Cooperation and Development Germany) – Funded.
   The 1^st circle of the project runs for three years from January 2014
   to December 2016 and 2016 is its final implementation of the 1^st
   circle of BMZ funding scheme.

And throughout the project duration, there have been two
times evaluation conducted, firstly in
August 2014 conducted by Prof.Irwanto, Ph.D and his team from Research
Centre of Atmajaya Jakarta. Secondly, the Mid-Term Evaluation was
conducted in December 2015 by Mr.Henri
Sitorus, Ph.D and team from CIRCLE
INDONESIA
and produced some recommendations to
the project team, management of Caritas PSE Foundatioan and also to Caritas
Germany.

Generally, the main purpose of this
final evaluation is to assess to what extend the recommendations resulted from
two evaluations and what measures have been taken internally for the
improvement the project implementation. This final evaluation will also include
identifying weaknesses and strengths of project team, management of Caritas PSE foundation also
boards’ member of Caritas PSE Foundation to continue running Drugs Intervention
in the future.

The result of this evaluation are
mainly intended for internal use by Caritas PSE KAM and Caritas Germany for
future improvement of the Drugs Intervention Program of Caritas PSE KAM. The
recommendations from this evaluation should feed into future plan of the
project

2.   Objectives
of the Final Evaluation

The objectives of this Final
Evaluation are as follows:

1. To assess measures
   taken by Management and project team Caritas PSE to follow up the
   recommendations resulted from Mid-Terms Evaluation and Re-branding
   workshop. 

2. To assess whether
   the changes of project personnel will affect to the services of the program (RC
   and DIC)

3. To assess issues
   leading to staff changes that often occur since 2011

4. To identify issues
   and challenges affecting implementation those recommendations.

5. To assess readiness
   of Caritas PSE Management to continue carrying out Drugs Intervention Program.

6. To assess support
   and inputs from Caritas Germany country office to the program.

     

3. Key
Evaluation Questions

The Final Evaluation will assess the project
implementation according to the evaluation standard below:

Relevance

1. What is the main
   focus of Caritas PSE in Drugs Intervention Program? Harm-Reduction? or
   Rehabilitation?

2. Is there any
   mechanisms established by management of Caritas PSE for Quality Control of
   project implementation?

3. Has Caritas PSE
   Management initiated a meeting to synergize Drugs Intervention Program with the
   existing divisions/units (Micro Finance Institution, Clinic, Hospital, business
   units etc.) under the Archdiocese of Medan?

4. Has a concept of
   livelihood for economic empowerment for residents developed?

5. Is there any
   Strategic Plan that include fundraising strategies developed so far?
   To follow up results from mid-term evaluation?

6. Are there any
   progress for development of new Rehabilitation Center in Lubuk Pakam up to the
   end of 2016?

7. Is there internal
   monitoring system to differentiate roles of board, senior leadership and
   inspection board to backstop project implementation?

   Effectiveness

1. How far is the management of
   Caritas PSE following up recommendations resulted from re-branding
   workshop and from mid-term evaluation?
2. To what extent is the
   effectiveness of coordination and communication between the project staff
   and the management of Caritas PSE for the smoothness of project
   implementation?
3. How effective is the technical
   and administrative support given by the management of Caritas PSE to the
   project?

Efficiency

1. What are factors and
   constraints that have affected project implementation including technical,
   managerial, organizational, and institutional during the project implementation?

   Sustainability

1. What are the
   strongest indications of the degree to which the project results are likely to
   be sustainable within Caritas PSE KAM Foundation?

4. Outputs

The findings and
recommendations will be thoroughly discussed with project partners and Caritas
Germany Indonesia. The evaluator will complete and submit a draft final report (in English and Indonesia) in both hard
and soft copy at the end of the work. The key outputs of the Final Evaluation
are:

1. Submission of a
   draft report format containing Table of Contents for the final report for
   approval by Caritas PSE KAM & Caritas Germany Indonesia.

2. The evaluators will
   present their key findings and recommendations to management Caritas PSE and
   Caritas Germany Indonesia.

3. The final report
   should be logically structured, contain evidence-based findings, conclusions,
   lessons-learnt and recommendations, and should be free from information that is
   not relevant to the overall analysis. The report should respond in detail to
   the key evaluation questions described above. It should include a set of
   specific recommendations formulated for the project, and identify the necessary
   corrective actions required to be undertaken, who should undertake those and
   possible time-lines (if any).  Caritas
   PSE Keuskupan Agung Medan and Caritas Germany Indonesia will provide comments
   on the Draft Report, and the evaluator will finalize the report in view of
   these comments.

5. Documents to be reviewed by evaluators:

• Project
  Proposal

• Project
  Log frame

• Report
  of Evaluation by HIV/AIDS Research Centre of Atmajaya Jakarta

• Report
  of Mid-Term Evaluation by CIRCLE INDONESIA

• Other
  relevant documents

1. Evaluator

The
desired evaluators must:

1. Have at least 5 year of experiences in the field of
   drugs rehabilitation and intervention program and its methodology also
   management of Drugs Intervention Program

2. Hold minimum bachelor degree (S1) and ideally a
   master degree, preferably in Psychology, Public Health and having a combination
   of theoretical and a practical experience in drugs rehabilitation treatment is
   most preferred.

3. Have strong analytical abilities and capable of
   drawing recommendations from data collected.

4. Be skillful in quantitative and qualitative
   evaluation   

    

   Organization
   or individual who is interested, kindly send proposal containing:

• CV

• Work plan

• Methodology

• Experiences

• Budget

• Composition of Team

• Relevant Portfolio

   

b. Methodology

This
final evaluation will done by conducting
interview with the project team and ex. Staff and project managers, management
of Caritas PSE and with board of Caritas PSE foundation. The evaluator is
expected to interview:

• Ex. staff of the
  project (Drugs Addiction Counselors and former Project Manager)

• One of KSSY’s
  representative who has ever engaged in the program in 2011

• Project Personnel
  (Counselors and administrative staff)

• One of divisions
  within the Foundation of Caritas PSE

• Management of
  Caritas PSE (Director and head of the foundation)

• Board Member of
  Caritas PSE Foundation

• Representative of
  KAM (Catholic Archdiocese of Medan) 

c. Reporting
Structure

The
final report should contain and be developed according to the structure below:

• Executive Summary

• Background

• Objective

• Methodology

• Findings and Analysis

• Conclusions, lesson-learnt and Recommendations

• Annexes

d. Budget

The
budget that is allocated for the evaluators are as follows:

• Consultation fee

• Local transport of
  consultant presentation meeting will be handled by Caritas PSE KAM  

e. Logistical Support

Caritas PSE Medan will handle
logistical need such as transportation from office to the field, accommodation,
flight tickets, list of contacts persons to be interviewed, meeting arrangement
with board of Caritas PSE foundation boards and representative of Catholic
Archdiocese of Medan (Keuskupan Agung Medan). 

f. Duration and
Deadline

The duration of contract will be
for 10 days starting from 7 to 16 November 2016 and will be divided into two
parts of work (administrative and field work) with following details:

6. Closing

Project Evaluation is one of
organization strategy to improve quality of human resources and increasing
capacity of organization in providing services for drug addiction treatment and
people living with HIV/AIDs. This evaluation is expected to provide information
for all project team to reflect what progress has been achieved, where areas
still need to be improved, challenges, and opportunity for better improvement
in the future.

The evaluator will deliver the following result in Bahasa Indonesia and English.

Documents should be submitted electronically by October
15th  at the latest to [email protected] with Evaluator
for Final Project Evaluation Period 2014-2016 as the subject to your email.
For any futher information and queries please email to [email protected]

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