Request for Proposal: Project Effectiveness Review in Indonesia

OXFAM is an International Non Governmental
Organisation working across the world with a vision of just a world without
poverty: a world in which people can influence decisions that affect their
lives, enjoy their rights, and assume their responsibilities as full citizens
of a world in which all human beings are valued and treated equally.  
Vision for IndonesiaWe envision an Indonesia where women are
equal citizens and everyone can enjoy their rights even in times of shocks
and disaster.

Project Effectiveness Review
in Indonesia
As part of Oxfam GB’s Global Performance
Framework, the Project Effectiveness Review will rigorously assess the
impact of this project on the people it is intending to support.  Impact
will be evaluated particularly against Oxfam GB’s global indicator for
women’s empowerment.  Data will be captured through the administration
of questionnaires, both to project beneficiaries and to comparable non-beneficiaries.
 The consultant will train, supervise and manage a team of enumerators
to carry out the data collection. The consultant will work especially to
ensure that the data collected meets Oxfam’s high quality standards. The
statistical analysis will be carried out by Oxfam’s impact evaluation
team. The Oxfam team will be responsible for the overall methodology, but
will work in close collaboration with the consultant (as well as Oxfam’s
programme staff and the partner organizations) to ensure adequate sampling,
identifying the comparison group, and create the questionnaire.

Scope of Work / Key Tasks

·        Review
project documents and discuss the project with Oxfam and partner staff,
to understand the details of the project objectives and its implementation.

·        Work
with Oxfam staff to identify indicators and design a questionnaire suitable
for evaluating the project’s impact on women’s empowerment.

·        Co-facilitate
together with Oxfam staff a one-day workshop with a sample of project participants
in order to define the characteristics of women’s empowerment in East

·        Recruit
a team of experienced enumerators for the data collection. Enumerators
need to be all women.

·        Lead
a three-day training workshop for enumerators. This will include two days
working through the paper version questionnaires and the use of the mobile
devices/tablets and one day of field testing. (including arranging all
logistics, such as finding venue, printing, stationary, etc)

·        Organise
all of the logistical arrangements necessary to carry out the field work,
including transport and accommodation for enumerators as necessary, etc.

·        Arrange
the translation of the questionnaire into the local language (where appropriate).

·        Help
identify a valid comparison group of individuals that were similar to the
project participants before it started, but who did not participate in
the project.

·        Prepare
a list of sampled intervention and comparison women (800 approximately)
and a list of replacement women to ensure sufficient sample size, in collaboration
with Oxfam and project partners.

·        Manage
the survey work in the field, ensuring that the enumerators interview the
correct respondents that surveys are carried out to a high standard, and
that targets for numbers of respondents to be interviewed are met.

·        Consult
Oxfam’s Impact Evaluation Adviser on any problems that affect the selection
of respondents for the survey or the number of respondents to be interviewed.

·        Conduct
6 FGD in the intervention villages according with the material and guidelines

·        Write
a brief report on the conduct of the field work, including details of any
problems which were encountered and how they were resolved, and any feedback
which may be useful for future surveys.

Oxfam has a strong preference that the
survey is conducted using mobile devices or tablets.
It is therefore
expected that the consultant will:

·        Work
with Oxfam’s Impact Evaluation Adviser to build the mobile survey and
upload it onto the mobile/tablet devices.

·        Manage
mobile/tablet devices ensuring each device is signed in and out at the
beginning and end of each data collection day and that they are safely
stored each night. (Supervisors will take responsibility to charge devices
and to upload the data collected every evening.)

·        Ensure
that the data files are uploaded and transmitted to the server every night.

In case data collection is done with traditional
paper version the consultant is also expected to:

·        Manage
the data-entry process, ensuring that each questionnaire is entered twice
by two different data entry clerk. Oxfam will produce a report identifying
the discrepancies between first and second entries. The consultant is expected
to perform the reconciliation for these entries. Please note that the data-entry
interface will be provided by Oxfam, and that the consultant is not expected
to conduct data analysis.

Ensure that the data files are submitted online
following the guidelines provided, ensuring adequate encryption and using
an adequate file sharing system (i.e. Box) on completion of the data-entry


·        Successfully
completed (high quality) questionnaires of 800 interviews (300 beneficiary
women and 500 comparison women). Digital data needs to be successfully
uploaded on the online serves. If needed, the physical questionnaires have
to be delivered to Oxfam in Honduras office.

·        A
brief report on the conduct of the quantitative field work, including description
of the sampling strategy for both beneficiary and comparison Individuals,
details about any problems which were encountered and how they were resolved,
and any feedback which may be useful for future surveys.

·        A
brief report reporting the findings from the workshop defining the characteristics
of women’s empowerment in East Indonesia.

·        Training
materials enumerator/supervisor training

·        A
finalised household questionnaire (English and local language)

·        A
finalised detailed field work planning, indicating 1) the number of individuals
surveyed on each day, 2) the precise location of each of these households,
3) the survey team responsible for each of these surveys.

·        A
finalised budget clearly indicating the allocation of the budget to the
various field work components.

·        A
detailed list of all sampled intervention and comparison individuals, indicating
1) their unique individual ID, 2) the name of the respondent, 3)
their region, 4) their village, 5) their producer group (if relevant),
6) an indication of whether or not the individual was surveyed, and if
not, the reason for why the individual could not be surveyed.

·        Six
reports (one for each FGD) providing transcripts and considerations on
the FGD following guidelines provided.

·        Receipts
of all payments made in the context of this review (see below)

Time Commitment
·        The
assignment is expected to take approximately 25-30 working days to complete
which includes days for training of enumerators and field work.

·        Preparation
for the survey is planned to take place from Monday 25th

·        Training
of the enumerators is planned to take place from Monday 1st

·        Data
collection should take place between Friday 5 August and Friday
25 August

Essential skills and qualifications

·        Relevant
university degree (postgraduate degree preferred).

·        Knowledge
and experience of working in Indonesia [East Nusa Tenggara and West Nusa
Tenggara], with strong understanding of empowerment and Gender Based Violence
in the area.

·        Experience
in administering individual/household surveys, preferably as a field supervisor
or coordinator responsible for checking the quality of work of enumerators.

·        Exceptionally
high level of attention to detail in carrying out surveys and data entry.

·        Strong
management skills – able to organize the work of teams of enumerators
so as to complete the work on schedule and to the required standard.

·        Good
understanding on gender issues and women movement in Indonesia, particularly
Eastern Indonesia

·        Knowledge
of information and communications technology for data collection.

·        Command
of relevant local languages.

·        Good
working level in spoken English.

Proposals are invited from organisations
and individual consultants who meet the profile described above. The proposal
should outline the consultant’s profile (including their CV/resume), proposed
management arrangements, and examples of previous work.

Proposals must also include a clear itemised
budget. Any proposals that do not include an itemised budget will not
be considered.
Please use Oxfam template.

The budget submitted by the consultant should

·        Consultant’s
fees and subsistence for approximately 25-30 days of work.

·        Fees
for a team of enumerators to carry out a questionnaire of 800 individuals,
of approximately 60 minutes’ duration each.

·        Use
of a training venue and of any equipment required.

·        Transport
and (if applicable) subsistence costs for the teams of enumerators.

·        Translation
of questionnaire into local language, where appropriate.

·        Printing
of training materials.

·        Consultants’

·        Any
other costs anticipated in completing this assignment.

·        Contact
details for the consultant.

Payment schedule

The gross amount of 30% will be paid up-front
(to cover all logistical costs + a share of the consultancy/survey team
fees), whereas the remaining amount of 70% will be paid upon successful
completion of the assignment (i.e. once all deliverables have been submitted
to and approved by Oxfam). This budget must be allocated to the
various data collection inputs according to a budget which will be prepared
by the consultant in close collaboration with and approved by the Oxfam
Receipts of all payments made in the context of this review
need to be kept by the consultant and submitted to Oxfam for verification
of whether expenses are made according to the agreed budget.

Application Process
Interested and qualified consultants should
send their applications by 17 June 2016 at the latest and indicate APPLICATION
in the subject line to
the email
[email protected].
Should you have any queries please send an email to
[email protected]

Oxfam promotes
equality and diversity

Oxfam works with others to overcome poverty and suffering

Oxfam GB is a member of Oxfam International and a company limited by guarantee registered in England No. 612172.Registered office: Oxfam House, John Smith Drive, Cowley, Oxford, OX4 2JY.A registered charity in England and Wales (no 202918) and Scotland (SC 039042)

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