Purpose and Scope of this Request for Proposal (RFP)

This RFP document serves as the basis for an open and competitive process by Vital Strategies to seek a suitable organization (s) for professional services with the overall goal to establish a robust air quality (AQ) data, monitoring, and surveillance system. The overall activities and deployment of low-cost sensors are located in Jakarta. The period or timeline is set for 19 months (November 2024 – May 2026).

Proposals will be accepted until 5 PM WIB (Jakarta Time), November, 15 2024. Any proposals received after this date and time will not be accepted. All proposals should respond to Attachment A.

Vital Strategies Organizational Background

Vital Strategies is a global health organization that believes every person should be protected by a strong public health system. We work with governments and civil society in 73 countries to design and implement evidence-based strategies that tackle their most pressing public health problems. Our goal is to see governments adopt promising interventions at scale as rapidly as possible.

Our experts provide technical and professional guidance to partners and government agencies. We speak out, through press releases, publications, social media, and participation in convenings and conferences against the practices of tobacco and the sugary drinks industries. Vital Strategies does not accept gifts or funds from industries related to tobacco, sugary drinks and alcoholic drinks. We actively seek to engage with stakeholders who share our values and seek to work with partners who endorse and encourage the highest ethical work practices and standards.

RFP Objective/s
Vital Strategies is seeking competitive proposals from qualified vendors to provide services to Vital Strategies. The key objective is to achieve an outcome for improvement of data, awareness and demand for cleaner air in Jakarta.

Project Overview

Vital Strategies continues to collaborate with the Government of Jakarta through the Jakarta Environmental Agency (DLH) to enhance air quality monitoring across the city. Currently, we are supporting DLH by deploying 14 Low-Cost Sensors (LCS) across various locations in Jakarta. This network is scheduled to be decommissioned in eight months. The data from these sensors, provided by Clarity, is accessible through the Jakarta air quality platform at https://udara.jakarta.go.id/. As part of our commitment to supporting DLH, we are planning to expand Jakarta monitoring capacity through additional 25 Low-Cost Sensors in strategic locations, including proposed Zero Emission Areas (ZEA) and other priority zones for surveillance in Jakarta. The data from these new sensors will be integrated into the existing Jakarta air quality platform, while also ensuring seamless transition from the existing 14 LCS network to the new 25 low-cost sensor network. This expansion will guarantee continuous monitoring and reliable data management for improved air quality surveillance across the city. The planned activities for this initiative are detailed in the SOWs and sub-activities below:

SUB-ACTIVITY 1: Procure and Deploy 25 Low-Cost Sensors (LCS)

• Parameters: Each sensor must measure PM2.5, NO2, and CO2 levels.
• Deployment Locations: Sensors will be strategically placed to support monitoring in
  emission-free zones and other priority areas. 14 of the 25 units will be placed next to the
  existing Clarity LCS monitors for comparison and seamless data transition. Location of
  remaining sensors will be within the Jakarta area and are still under discussion.
• Power Supply: All LCS units must be equipped with solar panels and batteries to ensure
  uninterrupted power supply and operational efficiency. It is expected that the LCS electricity
  supply is not connected with the electricity grid.
• Infrastructure setup

1. Apply for relevant permissions to access sites and complete paperwork for timely calibration and on-site installation so that there is sufficient data overlap between the 14-node Clarity network and the new LCS network.
2. Construct LCS installations including poles or stands, that are compatible with sensor specifications and provide an LCS cage (if needed) to ensure stability and security in various environmental conditions.
3. Ensure that 14 of the 25 sensors are co-located with the existing Clarity sensor network for measurement comparisons and seamless transition of the network data once the Clarity network is de-commissioned.
4. Transportation and logistics planning for deploying LCS units across all designated locations in Jakarta.
5. Provide mounting infrastructure to ensure accurate data collection, including considerations for optimal sensor height and placement.
6. Perform collocation and calibration of all sensors before deployment.
7. Provide spare sensors for long-term collocation and calibration to capture seasonal variations and environmental conditions encountered during on-site deployment.

Deliverable: 25 low-cost sensors deployed and operational in priority areas to support emission / air
pollution reduction strategies and generate demand for clean air actions.

SUB-ACTIVITY 2: Support Integrated AQ Data Platform Development

• Develop an integrated AQ data dashboard to consolidate data from existing 14 Clarity’s LCS
  and data from the new 25 LCS into one database / dashboard.
• Ensure seamless data integration from the 14-node Clarity network to the new 25-node sensor
  network so that both current and historical data can be accessed for the same locations
  irrespective of the sensor unit change (Eventually, swapping the 14 clarity nodes with the new
  sensor units).
• Integrate by display the consolidated data from existing and new LCS deployed by Vital
  Strategies / Breathe Jakarta into the Jakarta Air Quality platform udara.jakarta.go.id
• Ensure the data dashboard is user-friendly, allowing for real-time access, analysis, and reporting.
• Strengthen the existing platform in udara.jakarta.go.id for enhanced data reporting and communication.

Deliverable: Established an integrated AQ data dashboard from the existing 14 and new 25 LCS and
to be displayed in Jakarta air quality platform.

SUB-ACTIVITY 3: An automatic QA/QC system and its revised manual guideline1 developed for LCS.

• Design and implement a robust Quality Assurance/Quality Control (QA/QC) system for LCS
  data to enhance accuracy and reliability.
• Automate parts of the QA/QC system.
• Outline and develop a manual guideline for LCS deployment, operation, maintenance,
  colocation, QA/QC protocol and data validation both in English and Bahasa.

Deliverable: Updated manual guidelines for LCS deployment, operation, maintenance, colocation,
QA/QC protocol and data validation both in English and Bahasa.

SUB-ACTIVITY 4: Conduct Maintenance and Operation of LCS and Enhance Online Platform

• Perform regular maintenance and operations for all LCS units, including software and hardware checks.
• Repeat or have regular calibrations as necessary in order to account for seasonality.
• Strengthen the existing platform in udara.jakarta.go.id for enhanced data reporting and communication.
• Maintain and develop robust documentation of the installation, maintenance and data management processes for training and handover to the city.

Deliverable: Standards and protocols for measurement and analysis developed and communicated
regularly through the platform. A final hand-over report and training detailing maintenance activities
and platform enhancements.

Instructions for RFP Respondents
Contact Person. Service Providers shall send their notification of intent to bid, refer any
questions, and submit their proposals via email to mshidiq.consultant@vitalstrategies.org and CC
to pmustika@vitalstrategies.org

Due Date. Proposals must be submitted in PDF format to Muhammad Shidiq by [15 November
2024], 5.00 PM WIB.

Proposal Submission. Proposals shall include answers to all RFP questions (Attachment A), and
be emailed in PDF format, together with all relevant and any supporting documentation, to:
mshidiq.consultant@vitalstrategies.org and CC to pmustika@vitalstrategies.org with Hyperlocal
AQ Data in the subject line, by 5.00 PM WIB on [15 November 2024]