POSITION INFORMATION

SUMMARY
OF JOB RESPONSIBILITIES

The Asia Foundation seeks
experienced candidates for Grants and
Contract Director position. The Grants and
Contract Director is primarily responsible for maintaining effective and well-functioning
sub-award (grant and contract)
administration systems and ensuring sub-recipients’ compliance to TAF and
donors’ policies and procedures. As a Senior Manager in the Indonesia
office, the Director for Grants and
Contracts leads the Grants and Contracts Unit, supervising all
Unit staff. The Director for Grants and Contracts will manage the Unit to work effectively with local partners and other Units, oversee systems to monitor and analyze performance, and lead capacity building activities for partners and Foundation staff. The
Director will also be responsible for management of all financial audits. The candidate
should be a team player and a problem solver.

JOB RESPONSIBILITIES

Supervise
sub-award (grant and contract) administration.

The Director will lead and oversee the Grants and Contracts Unit in developing, monitoring and closing out sub-awards with local partners. The director will also oversee the due diligence of prospective partners, including site visits, and assessments of organizational documents and partners’ financial capacity and capability to manage funds. The Director will oversee the Unit’s review of sub-recipients’ proposed budgets, assessment of sub-recipients’ risk ratings, conduct of sub-recipient audits, and evaluation of internal control systems. 

Effectively
manage Grants and Contract Unit

Analyze and suggest modifications
in job responsibilities and/or processes within the Unit to produce clearer
responsibilities, efficient work flow, better workload balance and coordination,
and improved information management. Provide coordination, orientation,
training, and supervision to the Unit to increase their capacity for decision
making and problem-solving. Lead Unit in answering any crucial queries from
partners, donors, program colleagues, head office, and auditors. Build strong
relationship with Finance and Program Units for better coordination with
partners.

Improve
System to monitor and analyze partners’ performance and improve procedures.

Review and improve the existing system to monitor existing partners and evaluate new partners. Regularly report the results to the Foundation’s program directors and senior management to support effective decision-making and promote strong financial controls. 

Improve
and facilitate capacity building for partners.

Facilitate
the development and implementation of training programs for partners to improve
financial management and reporting. Lead partner capacity building that
includes quality reporting, strong supporting documentation, and fraud
awareness and prevention.

Requirement

·   Minimum six years of progressively responsible experience
in donor-funded grant and contract administration, sub-recipient monitoring,
and audit (with an emphasis on budgeting, accounting and financial reporting by
partner organizations).

·        At least four years of direct management
experience supervising staff, monitoring performance, and demonstrating
team-building skills.

·        
Experience with grant-related audits that meet
international standards.

·   Experience building financial management
capacity of small to medium sized NGOs; training qualifications and hands-on
experience are preferred.

·        
Fluent
Bahasa Indonesia and English, both written and spoken, are required.

·      Minimum
four-year (Bachelor’s) degree finance-related subject or in
management/public administration from a recognized University. Candidates
without a finance-related degree must have demonstrated capacity in
grants and contract management, accounting, or financial reporting through
their professional history. Advanced degree preferred

HOW TO APPLY

Please send your application letter and CV to The Asia
Foundation by e-mail to [email protected] by
January 27, 2017. Please write “Grants
and Contract Director” on the Subject of the e-mail.
The Asia Foundation is an equal opportunity employer.