POSITION INFORMATION

SUMMARY
OF JOB RESPONSIBILITIES

The Asia Foundation seeks qualified
candidates for Program Assistant of MAJU program to be responsible for daily
administrative tasks supporting program implementation, including budget
development for program events and workshops. The Program Assistant will
support the Program Chief of Party (COP), Deputy Chief of Party (DCOP), and
Program Officers on logistical, administrative, and financial aspects of
program activities. The Program Assistant will work collaborate and coordinate
closely with the PA currently supporting the project.

JOB FUNCTIONS

• Assists Program Officers
  and COP/Deputy to review proposals and budgets from grantees and potential
  Foundation partners;
• Assists Program Officers
  and COP/Deputy with grant and contract documents;
• Responsible for assisting
  Program Officers with the grantee reporting process, including following
  up on delinquent reports;
• Preparing Foundation
  financial reporting forms (TAF 254);
• Responsible for managing
  program files;
• Conducts routine
  correspondence via email and post with program partners for program
  activities, reports, proposals and other program-related matters;
• Maintain records of all
  incoming grant proposals; sends grant proposal correspondence; and reminds
  Program Officers to follow-up on grant proposals;
• Work closely with Program
  Officers, COP/Deputy, and project PA to organize all logistical support
  and backstopping efforts necessary to ensure satisfactory completion of
  grantee activities and programs;
• Assists Program Officers
  to develop and maintain contacts with local, national, international
  institutions, agencies and personalities that may be relevant to the
  program;
• Organizes conferences,
  meetings, training programs, and workshops that usually involve but are
  not limited to: coordination with local partners, venue preparation,
  travel arrangements for participants, preparation of materials for
  discussion, and distribution and contacting media;
• Assists with
  program-related travel;
• Responsible for preparing
  financial documents for any related program expenses;
• Maintains a calendar of
  program activities;
• Develops partners and
  counterpart mailing lists for program related correspondence;
• Travels domestically to support
  project activities, including travel to Papua; and
• Other duties as assigned
  by the Country Representative, Deputy Country Representative and
  COP/Deputy.

REQUIREMENTS

• Minimum two years in a grant or program administration position with an internationally focused non-profit organization
• Minimum of bachelor’s degree or equivalent. 
• Excellent verbal and written communication skills in both English and Bahasa Indonesia 
• Computer proficient in word processing, spreadsheets and database management. 
• Knowledge of international donor agency requirements and regulations. 
• Knowledge of grant-making process and procedures
• Works well as a member of a team and independently. 

HOW TO APPLY

Please send your application letter and CV to The Asia
Foundation by e-mail to hrd@tafindo.org by
April 13, 2017. Please write “PA
– MAJU” on the Subject of the e-mail. The Asia Foundation is an equal
opportunity employer.