Position                               : Capacity
Development and Training Manager
Duration                              : 2 (two) years
Supervisor                          : Secretary General

 
Background

United
Cities and Local Governments Asia Pacific (UCLG ASPAC) is the
biggest regional section of the United Cities and Local Governments (UCLG) in which its Secretariat is
based in Jakarta, Indonesia. UCLG is a worldwide association of local
governments and the officially recognized voice of local governments by
the United Nations. UCLG ASPAC has linkages to more than 7,000 local governments. It represents well over 3.76 billion people – more
than half of the world population – and incorporates economically fast developing countries such as China,
India, and Indonesia.
 
UCLG
ASPAC is the key knowledge management hub on local government issues in the
Asia-Pacific region. It promotes democratic local government, supports cooperation between cities, local governments and their associations, and
facilitates programmemes, network and partnerships to develop the capacity of
local governments and the associations. Moreover, UCLG ASPAC represents local
governments politically within the international community, and with the United Nations and its agencies. It
also promotes inclusive societies which safeguard equality, social and economic justice, and
sustainable community development. UCLG ASPAC is engaged in all relevant
thematic fields for nurturing sustainable development comprising poverty
alleviation, climate change, disaster resiliency, culture, strategic planning,
decentralization, local finance, gender equality, women
leadership and empowerment as well as good
governance.
 
The Capacity Development and
Training Manager or CDT Manager will be hired for 2 (two) years period with
possibility of extension, based on performance, and will be placed at UCLG
ASPAC Secretariat Office in Jakarta. The Post is to support the Secretary
General and lead the Capacity Development and Training
Division
 
Objective and goal:

1. To lead the development, ensure and
   coordinate implementation of the capacity development approach for local
   governments.
2. To provide ideas and inputs in developing and
   designing the strategies and technical issues concerning capacity
   development.
3. To design the training and capacity
   development plan.
4. To draft and consolidating the specific
   requirement of proposal related to capacity development and training.
5. To be the leading role on developing and producing
   the capacity development activities in website, publications, and social
   media.

 
Scope of Work/Key Duties
Under this
Scope of Work, the CDT Manager will carry out the following key
activities:
Strategy and Development
1.      
Contribute to the creation and implementation of the best practice
capacity development and training strategy, policies, processes and procedures
to aid and implement vision and mission UCLG ASPAC
2.      
Initiate strategic engagement discussion and
contribute to the understanding of the approach to capacity development
 
General & Task Management
1.      
Responsible for capacity planning and for development
in engaging members  
2.      
Support the further sensitization, ownership and
implementation of the capacity development process
3.      
Design the organizational development capacity
building plan, including training and curriculum development.
4.      
Ensure the capacity development milestones are
integral with UCLG ASPAC’s mission and vision
5.      
Organize and implement training activities for UCLG
ASPAC’s members and partners
6.      
On the basis of the capacity assessment process and
reports, support and oversee the implementation of capacity development plan to
achieve the milestones identified and address the identified capacity gaps
7.      
Provide authoritative policy advice and technical
guidance on capacity development implementation and delivery
8.      
Responsible in designing the monitoring and
evaluation tools of measurable capacity development indicators
9.      
Leading role for the process od selection third
party for the implementation of capacity development activities as required
10.  
Supervise the implementation of the capacity
development plan and report on the outcomes based on the existing milestone
11.  
Provide technical guidance and operational support
to enhance performance and quality assurance, share knowledge and build
capacity
12.  
Collaborate with development partners and
stakeholders in establish the capacity development plan
13.  
Establish the dialogue with donors,  partners and stakeholders to maintain
effective working relationships, sustain interest, and increase cooperation
14.  
Leading role in coaching and monitoring to partners
to support the capacity development process
15.  
Have close coordination with the Media and
Communication Department in advertising and promoting capacity building and training
programmes of UCLG ASPAC.
16.  
Have close coordination with the Strategic Services
Department and the Members Service Department in evaluating members needs
assessment.
 
 
 
People Management
1.      
Manage, coach and develop
a high performing team that meets agreed objectives, delivers best practice
result and works to make continuous improvements
2.      
Set Division’s
objectives  and review ways in which to
enhance the performance of the capacity planning department and add value
3.      
Report the achievement of
targets and identify any actions required
 
Financial Budget and Control
1.      
Input and hold
responsibility for capacity planning budgets
 
Relationship Management
1.      
Collaborate with external
stakeholders to obtain and ensure that current and accurate information is used
for planning purposes to meet operational requirements
2.      
Regularly communicate
plans and forecast to internal stakeholders and review plans to ensure
efficient resource utilization
3.      
Ensure that effective
data, statistical analysis and performance metrics are available to external
stakeholders
 
Special Requirements of the Assignment
·        
Minimum of a bachelor’s degree in development
studies, social sciences and/or related fields, master degree preferable.
·        
Minimum 10 (ten) years of professional
experience in capacity development and working in a similar position in an NGO and/or an
International Organization.
·        
Demonstrated experience
in influencing organizational change, coordinating and managing capacity
building. Proficiency with activities, theories, methods and technology in
capacity development
·        
Demonstrated
flexibility, adaptability, ability to perform, collaborate in challenging
conditions
·        

Strong strategic and
planning skills
·        
Ability to develop
and sustain good working relationships internally and externally
·        
Ability to organize
the logistics for complex large scale training and /or capacity building events
·        
Solid experience in the management of people and
systems in high-pressure environments
·        
Demonstrated experience working with local
governments, multi-donor agencies, and or development partner.
·        
Ability to communicate effectively, both orally
and in writing (Indonesia and English)
·        
Demonstrates openness to change and ability to
manages complexities
·        
Experience in
working in an international environment, respecting different cultures and
nationalities.
·        
Honest, trustworthy and demonstrate sound work
ethics
·        
Ability to quickly establish professional
rapport with colleagues and other persons
·        
Ability to work
under pressure and to deadlines required.
·        
Positive work ethic with
a willingness to learn.
·        
Considerable
domestic and international travel may be required.
 
Deliverables
1.      
Policy proposals,
position papers, presentations and documents for internal and external
strategic discussion , policy formulation and assessments
2.      
Identify best
practices and lesson learned to build capacity and knowledge
3.      
Database of mapping
on training programs and donors working on capacity development of local
governments
 
 
Indicators
1.      
Numbers of outgoing
proposal and approved approval
2.      
Database of
capacity development training requires by the local governments
3.      
Plan and strategies
on  capacity development
 
 
Supporting
Team
The post will
be supervised by the Secretary General and working as a team with CDT Officer
 
Dateline
Please submit your application and CV to [email protected] before : March 1^st
2017