Position                               : Programme
Associate
Duration                              : 2 (two) Year
Term
Supervisor                          : Programme
Manager/Head of Programme Division

 
Background

United
Cities and Local Governments Asia Pacific (UCLG ASPAC) is the
biggest regional section of the United Cities and Local Governments (UCLG) in which its Secretariat is
based in Jakarta, Indonesia. UCLG is a worldwide association of local
governments and the officially recognized voice of local governments by
the United Nations. UCLG ASPAC has linkages to more than 7,000 local governments. It represents well over 3.76 billion people – more
than half of the world population – and incorporates economically fast developing countries such as China,
India, and Indonesia. UCLG
ASPAC is the key knowledge management hub on local government issues in the
Asia-Pacific region. It promotes democratic local government, supports cooperation between cities, local governments and their associations, and
facilitates programmes, network and partnerships to develop the capacity of
local governments and the associations.  UCLG ASPAC represents local
governments politically within the international community, and with the United
Nations and its agencies. It also promotes inclusive societies which safeguard
equality, social and economic justice, and sustainable community development.
UCLG ASPAC is engaged in all relevant thematic fields for nurturing sustainable
development comprising poverty alleviation, climate change, disaster
resiliency, culture, strategic planning, decentralization, local finance,
gender equality, women leadership and empowerment as well as good governance. UCLG ASPAC is looking for
a qualified and dynamic Programme Associate who will be hired for a period of 2
(two) year with the possibility of extension, based on performance. She/he will
be placed at UCLG ASPAC Secretariat Office in Jakarta. The post is to support
the Programme Division in implementing projects and programmes, such waste
management, transportation/sustainable mobility, public spaces for all and so
on. The selected candidate will also be in charge to support the head of
programme development on developing project and funding proposals. Main responsibilities:

1. To direct and oversee the implementation of on-going
   and planned projects/programmes.
2. To provide technical support function during
   the construction phase, i.e. Waste-to-Energy (WTE) plants.  
3. To contribute to development of programme
   related activities in the fields of transportation/sustainable mobility.
4. Conduct regular monitoring during project or
   programme implementation phase.
5. To enhance and support in documenting the projects/programmes’
   outcomes and impact for effective knowledge sharing and dissemination.
6. To cooperate with other Divisions in
   strategizing the suitable projects/programmes for the benefits of UCLG-ASPAC
   members.

7.      
Support the head of
programme division in creating new project and programme proposal. 8.      
Undertake and be
responsible for project reporting as required. Scope of Work/Key DutiesUnder this
Scope of Work, the Programme Associate will carry out the following key
activities: General Function:1.      
Work together with and under
the guidance of the Programme Manager/Head of Programme Division in planning,
executing, supervision, monitoring of projects or programmes related activities.2.      
Work in close cooperation
with relevant departments within local governments to ensure successful
preparation and implementation of projects/programmes related activities.3.      
Work on project plans and
budget and develop business models suitable for local governments.4.      
Support the Programme Manager/Head of Programme Division in creation of project
proposal and project design document (PDD).5.      
Prepare timely progress reports. Specific Function: 6.      
Provide technical support
and supervision for the preparation process for WTE projects; this including
but not limited to review plant designs to ensure that they are appropriate to
local conditions, to support the preparation of Bill of Quantities (BQ) for
project implementation.7.      
Monitor and oversee the construction and
implementation phase of WTE, based on the approved designs of plants, and
ensure that all relevant timelines, policies, procedures and safety guidelines
are met. Other Function: 8.      
Perform any other duties as assigned from
time-to-time by the Programme Manager/Head of Programme Division and/or the
Secretary General.9.      
Support the drafting publication of knowledge
materials for the projects/programmes in conjunction with the relevant divisions.10.  
Support the documentation of partnerships,
stakeholders, sustainable development benefits resulting from the
projects/programmes.11.  
Contribute to the general visibility and public
awareness of the UCLG-ASPAC such as involvement in ad-hoc task such as project
visibility event and/or technical sectoral meetings as necessary.   Special
Requirements of the Assignment 

• Minimum of a bachelor’s degree in civil
  engineering, quantity surveyor, architect or urban planner.
• Minimum 5 (five) years of work experience in
  construction projects, transportation development and/or solid waste
  management and programme development.
• Demonstrated experience in writing project
  proposal related to urban development and/or disaster risk reduction
  and/or climate resilience cities is an advantage.
• Cross-sectoral knowledge and exposure
  towards multi-sectoral issues in development cooperation sector is
  considered s an advantage.
• Demonstrated experience
  working with local governments, international agency and/or development
  partner.
• Excellent communication
  and writing skills (Indonesia and English).
• Experience in
  working in an international environment, respecting different cultures and
  nationalities.
• Shows patience
  and persistence, and ability to identify strategic issues, risks, and opportunities
  for developing and enhancing projects/programmes.
• Advanced MS
  office skills.
• Honest, trustworthy and demonstrates sound
  work ethics.
• Ability to quickly establish professional
  rapport with colleagues and other persons.
• Ability to
  work under pressure and to deadlines required.
• Positive work ethic
  with a willingness to learn.
• Ability to
  travel domestically (inside Indonesia) and internationally.

 Key Deliverables

1. WTE Project – Detailed feedback on plants with
   respect to local conditions; Prepared Bill of Quantities for construction
   of WTE projects; Completed construction and smooth operation of plants.
2. Regular reports on the progress of projects/programmes.
3. Developing monitoring and evaluation tools
   for project implementation.
4. Contribution to interim and final report of project/programme.
5. Contribution to development of project
   proposals and budgets.
6. Contribution to the monitoring and
   evaluation of projects/programmes.

  Supporting
Team
The post will be supervised by the Programme
Manager/Head of Programme Division and work closely with other members of the
Programme Division.Dateline please send your application and CV to [email protected] with code : PA – Your name before December 11, 2016