Position                               : Programme
Manager / Head of Programme Division
Duration                              : 2 (two) years
Supervisor                          : Secretary General

 
Background

United
Cities and Local Governments Asia Pacific (UCLG ASPAC) is the
biggest regional section of the United Cities and Local Governments (UCLG) in which its Secretariat is
based in Jakarta, Indonesia. UCLG is a worldwide association of local
governments and the officially recognized voice of local governments by
the United Nations. UCLG ASPAC has linkages to more than 7,000 local governments. It represents well over 3.76 billion people – more
than half of the world population – and incorporates economically fast developing countries such as China,
India, and Indonesia.
 
UCLG
ASPAC is the key knowledge management hub on local government issues in the
Asia-Pacific region. It promotes democratic local government, supports cooperation between cities, local governments and their associations, and
facilitates programmemes, network and partnerships to develop the capacity of
local governments and the associations. Moreover, UCLG ASPAC represents local
governments politically within the international community, and with the United Nations and its agencies. It
also promotes inclusive societies which safeguard equality, social and economic justice, and
sustainable community development. UCLG ASPAC is engaged in all relevant
thematic fields for nurturing sustainable development comprising poverty
alleviation, climate change, disaster resiliency, culture, strategic planning,
decentralization, local finance, gender equality, women
leadership and empowerment as well as good
governance.
 
UCLG ASPAC has the
vacancy for the post of Programme Manager/Head of Programme Division. He/she will
be hired for a 2 (two) years period with possibility of extension, based on good
performance or appraisal, and will be placed at UCLG ASPAC Secretariat Office
in Jakarta. The Programme Manager is responsible to manage the newly
established Programme Division for successful delivery of the programmes and formulation
of projects and activities of UCLG ASPAC. The post will be under the
supervision of the Secretary General.
 
 
Objective and goal:

1. Responsible for overall programme
   development in line with the organization strategic objectives.
2. Responsible for the overall integrity and
   coherency of the programme development in line with programmatic approach
   and in full adherence with sound programme management principle.
3. Oversee and coordinate the on-going and upcoming programmes including monitoring
   the quality and assurance of the programme related activities.
4. Responsible in formulation of
   programmes/projects/actions in line with the priority set by UCLG ASPAC.
5. To develop funding proposals of programmes.
6. To explore alternative and non-traditional
   funding sources and supporting the Secretary General in undertaking
   overall resource mobilization activities.
7. To take part on promoting UCLG ASPAC.

 
Scope of Work/Key Duties
Under this Scope of
Work, he/she will carry out the following key activities:
 
Programme Development:
 
1.      
Plan the delivery of the overall programmes and its activities in
accordance with the mission and vision of the organization.
2.      
Develop new initiatives to support the strategic direction of the
organization.
3.      
Develop and implement short-, medium and long-terms strategy to achieve
the successful outcome of the programme development objectives.
4.      
Develop a programme evaluation framework and methodology to assess the
strengths of the programme and to identify areas of development and future collaboration
with partners.
5.      
Develop funding proposals for the programme to ensure the continuous
delivery of services.
 
Programme Management:
 
1.      
Ensure the programme activities operate within the policies and
procedures of the organization.
2.      
Ensure the programme activities comply with all relevant procedures and
policies.
3.      
Develop an annual budget and operating plan to support the programme
implementation.
 
Programme Monitoring & Supervision:
 
1.      
Supervise staff members of the Programme Division.
2.      
Liaise with other managers to ensure the effectiveness and efficiency
of programme delivery.
3.      
Coordinate the delivery of services among different programme
activities to increase coherency, foster greeter complementarity, and improve effectiveness

and efficiency.
4.      
Ensure the programme operate within the approved budget allocation.
5.      
Manage all projects funds according to the established accounting
policies and procedures; this including management and oversighting of
procurement of services and supplies to achieve the intended programme
development objectives.
6.      
Supporting the Finance Department to ensure all financial reports and
supporting documentation are well prepared and met with the required financial
rules and regulation.
7.      
Identify and evaluate the risks associated with programme activities
and implement appropriate mitigation measures to control or minimize the risks.
8.      
Monitor the programme activities on regular basis and conduct an annual
evaluation according to the programme monitoring & evaluation framework.
 
Others:
 
1.      
Performs other task required from time-to-time as assigned by
the Secretary General.
 
Special Requirements of the Assignment
·        
Minimum of a master degree in development
studies, social sciences, urban planning and/or related fields,
·        
Good knowledge of programme and project
management cycles and methods of programme delivery,
·        
Good knowledge in budgeting and resource
allocation procedures,
·        
Minimum 7 (seven) years of professional
experience in programme or projects development
and working in a similar position in an NGO
and/or an International Organization,
·        
Demonstrated
experience working with local governments, multi-donor agencies, and or
development partner,
·        
Effective leadership and interpersonal,
·        
Excellent communication
and writing skills in English and preferable in Bahasa Indonesia,
·        
Highly developed
communication skills,
·        
Experience in
working in an international environment, respecting different cultures and
nationalities,
·        
Good understanding
of the procurement process including negotiation with third parties,
·        
Positive work ethic with
a willingness to learn and grow and manage,
·        
Considerable
domestic and international travels may be required.
 
Deliverables
1.      
Database of potential
donors, project proposals and fund generated
2.      
Strategies on
programme development and expansion
3.      
Number of programme
designed/planned, implemented and evaluated
4.      
Reports,
publications related to programme development and expansion
 
Supporting
Team
The post will be supervised by the Secretary
General and supported by a number of staff members.Deadline please send your CV and Application letter to [email protected] with title HoPD_Your Name before November 24th, 2016.