UCLG ASPAC – Media and Communication Manager ( M&CM/UCLGASPAC-209 )

Position                            : Media &
Communication Manager
Duration                            : 2 (two) years Supervisor                          : Secretary General

Cities and Local Governments Asia Pacific (UCLG ASPAC) is the
biggest regional section of the United Cities and Local Governments (UCLG) in which its Secretariat is
based in Jakarta, Indonesia. UCLG is a worldwide association
of local
governments and the officially recognized voice of local governments by
the United Nations.  UCLG
ASPAC has linkages to more than 7,000 local governments. It represents well over 3.76 billion people – more
than half of the world population – and incorporates economically fast developing countries such as China,
India, and Indonesia. UCLG
ASPAC is the key knowledge management hub on local government issues in the
Asia-Pacific region. It promotes democratic local government, supports cooperation between cities, local governments and their associations, and facilitates
programmes, network and partnerships to develop the capacity of local
governments and the associations. Moreover, UCLG ASPAC represents local
governments politically within the international community, and with the United Nations and its agencies. It
also promotes inclusive societies which safeguard equality, social and economic justice, and
sustainable community development. UCLG ASPAC is engaged in all relevant
thematic fields for nurturing sustainable development comprising poverty
alleviation, climate change, disaster resiliency, culture, strategic planning,
decentralization, local finance, gender equality, women leadership
and empowerment as well as good
governance. The Media and
Communication Manager will be hired for a 2 (two) year-period with possibility of
extension, based on performance, and will be placed at UCLG ASPAC Secretariat
Office in Jakarta.  The Post manages the
Media and Communication Division and develops the communication strategy to
promote UCLG ASPAC to be more visible and recognizable.  Objective and goal: The Media and Communication Manager is to
be responsible in:

  1. Developing and expanding the media and
    communication strategy including website development plan.
  2. Implementing the short, mid and long term communication

    strategies and plans on branding and outreach.

  3. Producing tangible and intangible products,
    including the design and contents of the publications.
  4. Conducting
    fund raising activities as part of the expansion of the media and communication
  5. Promoting UCLG
    ASPAC at the Asia-Pacific region and beyond.

 Scope of Work/Key DutiesUnder this
Scope of Work, the Media and Communication Manager
will carry out the
following key activities:

  1. Manage the entire operation of the
    Media and Communication Division.
  2. Play a leading role in the development
    of a coherent media and communications strategy, including the development
    of the monitoring and evaluation system related to media and
  3. Develop and implement short, mid and
    long-term communication strategies and plans.
  4. Manage production of publications,
    such as newsletters, annual reports, panels, and brochures, etc.
  5. Conduct fund raising activities for the
    Media and Communication Division.
  6. Facilitate the implementation of the
    media and communications strategy at the international and national levels,
    including providing support to media and communications elements in
    programmes and projects at national and international levels.
  7. Take a lead in maintaining link of
    national, and international media outlets (TV, radio, print, and online)
    and maintain responsibility for developing strong news, stories which
    bring together the organization’s programme and profile.
  8. Provide a timely response to incoming
  9. Take a lead in drafting news releases,
    opinion pieces and other media engagement documents, and take documents
    through sign off procedures.
  10. Develop media advocacy strategies activities
    in country through training, providing quality information and analysis,
    and facilitating sharing experiences and learning.
  11. Take a lead in monitoring the national
    and international media, both to spot opportunities for organization and
    to assist with providing regular summary information and updates overviews
    regarding organization, its members and partners, and their activities in
    the media.
  12. Effectively monitor and evaluate various
    communication tools and activities to measure the impact on achieving the
    overall objectives.
  13. Prepare reports related to
    communication to UCLG ASPAC Executive Bureau, Council and General Assembly
    Meetings and to UCLG World (headquarters) as required.
  14. Assess the current
    UCLG ASPAC website structure and contents for ease of accessibility,
    quality contents, user-friendliness, ease maintenance/updated and
    information retrieval.
  15. Design the website structure,
    and take into account the requirement from UCLG ASPAC: clear catalogues and
    folder for data and page storage, attractive site and page layout, easy to
    use, update and maintain.
  16. Continuous website
    development, including content creation and the methods for managing a
    website and other social media platforms and escalating the dissemination
    of objectives and interaction with members/partner/donor agencies
    utilizing the most appropriate media platforms to meet the desired needs.
  17. Design template for technical
    maintenance and content management and ongoing promotions.
  18. Gather informative
    contents for the web presence (text, document, pictures, etc).
  19. Prepare
    recommendation for backup/restore plan, and recommendations for software,
    hardware, and other back-end applications related to web development.
  20. Perform other tasks
    as requested by the Secretary General

 Special Requirements of the Assignment

  • Minimum of a
    bachelor’s degree in communications, public relations, and/or related
  • At least 8
    (eight) years of professional experience in public relations and/or
    journalistic workand working in a similar position in a
    Development and/or International Organization. Experience in the area of
    web platform development/management is desirable.
  • Proficiency in
    designing and developing public relations/media tools.
  • Excellent communication
    and writing skills (English).
  • Highly
    developed communication skills, including ability to draft/edit texts and
    to articulate ideas in clear, concise style to a variety of audiences, as
    well as facilitation skills.
  • Shows

    persistence and ability to identify strategic issues, opportunities and
    risks, and have the desire to communicate these effectively.

  • Intermediate
    to advanced MS office skills in all basic Microsoft word programs and
    publication software.
  • Basic IT
    knowledge is preferable.
  • Ability to
    work under pressure and to meet deadlines.
  • Experience in
    working in an international environment, respecting different cultures and
  • Positive work ethic
    with a willingness to learn.
  • Considerable
    domestic and international travel may be required.


  1. Developed/improved manual of website
  2. Outreached website and optimal captured of
    publications and news
  3. Expanded communication methods and means.
  4. An updated database of contact information
    of media outlets
  5. Developed strategies and plans on
  6. Expanded activities related to
  7. Other supporting
    documents as required by the Secretary General


  1. Media and Communication Strategy
  2. Website development manual and plan
  3. Design and template for content management
  4. Promotion template
  5. Monitoring & evaluation tools of media
    & communication
  6. Fund raising strategies and methods

The post will
be supervised by the Secretary General and supported by the Information and
Communication Officer.“Interested applicants may send their CV and Cover letter to [email protected] and write the title of the role on the subject line before 18 December 2015”.  

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