Position                               : Media &
Communication Manager
Duration                              : 2 (two) years
Supervisor                          : Secretary General

 
Background

United
Cities and Local Governments Asia Pacific (UCLG ASPAC) is one of the nine Regional Sections of the United Cities and Local Governments (UCLG) which
is based in Jakarta, Indonesia.UCLG is the largest association of local
governments in the world and the officially recognized voice of local
goverbment by the United Nations. The Asia and Pacific region is the biggest of
the nine sections
in UCLG with linkages to more than 7.000 local governments. It represents well over 3.76 billiion people-more
than half of the world population-and incorporates economically fast developing
countries such as China, India and Indonesia.
 
UCLG
ASPAC is the key knowledge management hub on local government issues in the
Asia-Pacific region. It promotes democratic local government, support
cooperation between cities, local governments and their associations, and
facilities programmes, network and partnerships to develop the capacity of
local governments and the associations. Moreover, UCLG ASPAC represents local
governments politically within the International community, and with the United
Nations and its agencies. It also promotes inclusice societies which safeguard
equality, social and economic justice, and sustainable community development.
UCLG ASPAC is engaged in all relevant thematic fields for nurturing sustainable
development comprising poverty alleviation, climate change, disaster
resiliency, culture, strategic planning, decentralization, local finance, and good governance.
 
The Media and

Communication Manager will be hired for 2 (two) years period with possible of
extension and will be placed at UCLG ASPAC Secretariat Office in Jakarta.  The post will be managed the Media and
Communication Division and developing the communication strategy, which
included to be responsible to promote UCLG ASPAC to be more visible and
recognizable.
 
Objective and goal:

1. To be responsible for the development and
   implementation of UCLG ASPAC short to long terms communication strategies
2. To be responsible in developing and
   expanding the whole UCLG media and communication programme, including (but
   not limited to) publication, website development plan, public engagement,
   social media strategy, and media engagement. To be responsible for the deliverables
   and quality control of UCLG publication initiatives which include content
   planning, editing and production of the media/communication materials.
3. To be
   responsible in aligning the media and publication activities with UCLG fund
   raising activities
4. To be
   responsible in encouraging the whole UCLG ASPAC team members to become
   UCLG voices in promoting the organisation.

 
Scope of Work/Key Duties
Under this
Scope of Work, the Media and Communication Manager
will carry out the
following key activities:
A.      Media and Communication Development

1. Develop and implement short and
   long-term UCLG media and communication strategies.
2. Manage the entire operation of the
   Media and Communication division.
3. Manage the development, editing and
   publishing of publications, such as newsletters, annual reports, panels,
   and brochures, etc.
4. Play a leading role in the development
   of a coherent in country media and communications strategy, including the

   development of the monitoring and evaluation system related to media and
   communications.

5. Facilitate the implementation of the
   media and communications strategy at the international and national levels,
   including providing support to media and communications elements in
   programmes and projects at national and international levels.
6. Take a lead in maintaining link of
   national, and international media outlets (TV, radio, print, and online)
   and maintain responsibility for developing strong news, stories which
   bring together organization’s programme and profile.
7. Provide a timely response to incoming
   enquiries from national and international medias
8. Take a lead in drafting news releases,
   opinion pieces and other media engagement documents, and take documents
   through sign off procedures.
9. Develop media advocacy strategies activities
   in country through training, providing quality information and analysis,
   and facilitating sharing experiences and learning.
10. Prepare reports related to
    communication to UCLG ASPAC Executive Bureau, Council and General Assembly
    Meetings and to UCLG World (headquarters) as required.

 
 
B.     
Media and Communication Programme Monitoring

 

1. Take a lead in monitoring the
   Indonesian media, both to spot opportunities for organization and to
   assist with providing regular summary information and updates overviews
   regarding organization, its members, its partners, and their activities in
   the media.
2. Effectively monitoring and evaluating
   various communication tools and activities to measure the impact on
   achieving the overall objectives

 
C.     
Website Management and Development

1. Assess the current
   UCLG ASPAC website structure and contents for ease of accessibility ,
   quality contents, user-friendliness, ease maintenance/updated and
   information retrieval
2. Access other website
   for reference, applying the advantages of layout design, navigation,
   usability to the redesign and implementation
3. Design the website
   structure, and taking into account the requirement from UCLG ASPAC : clear
   catalogs & folder for data & page storage, attractive site &
   page layout, easy to use, update and maintain
4. Website development,
   including content creation and the methods for managing a website and
   other social media platforms suitable for the vision and mission of UCLG
   ASPAC and escalating the dissemination of objectives and interaction with
   members/partner/donor agencies utilizing the most appropriate media
   platforms to meet the desired needs
5. Design template for
   technical maintenance and  content
   management
6. Gather informative
   contents for the web presence (text, document, pictures, etc)
7. Prepare
   recommendation for backup/restore plan
8. Training to UCLG
   ASPAC staff member on website maintenance and content update
9. Design and establish
   plan for website security (antivirus, data security etc)
10. Prepare
    recommendations for software, hardware, and other back-end applications
    related to web development and management.

 
D.     
Public Engagement and Promotion Program
 

1. Design template for
   ongoing public engagement and promotion program

 
E.      
Fund Raising Activities
 

1. Design and Conduct fund raising
   activities for expanding the media and publication activities.

 
F.      
Organizational Development Activities

1. Perform other tasks to
   develop the organization from the perspective of communication as
   requested by the Secretary General

 
Special Requirements of the Assignment

• Minimum of a
  bachelor’s degree in communications, public relations, and/or related
  fields or other background  with
  relevant professional track record.
• At least 8
  (eight) years of professional experience in public relations and/or
  journalistic workand working in a
  similar position in an NGP and/or International Organization. Experience
  in the area of web platform development/management is desirable
• Proficiency in
  designing and developing public relations/media tools.
• Excellent communication
  and writing skills (Indonesia and English).
• Highly
  developed communication skills, including ability to draft/edit texts and
  to articulate ideas in clear, concise style to a variety of audiences, as
  well as facilitation skills
• Shows
  persistence and ability to identify strategic issues, opportunities and
  risks, and communication broad
• Intermediate
  to advanced MS office skills in all basic Microsoft word programs and
  publication software.
• Basic IT
  knowledge is preferable.
• Ability to
  work under pressure and to deadlines required.
• Experience in
  working in an international environment, respecting different cultures and
  nationalities.
• Positive work ethic
  with a willingness to learn
• Considerable
  domestic and international travel may be required

 
 
 
Deliverables

1. Producing UCLG ASPAC public engagement
   strategy (including media and communication  strategy)
2. Producing website development strategy
3. Developing training manual of website
   development
4. Regularly updated database of contact
   information of media outlets (including list of journalists)
5. Other supporting
   documents foras required by the Secretary General

 
Indicators

1. Media and Communication Strategy
2. Website development manual and plan
3. Design and template for content management
4. Public engagement and promotion template
5. Monitoring & Evaluation tools of media
   & communication which include (but not limited to) Number of UCLG
   ASPAC publications and media coverage as well as website visitor
   monitoring report
6. UCLG ASPAC fund raising strategies and its
   approach

 
Supporting
Team
The post will be supervised by the Secretary
General and supported by Information and Communication OfficerInterested Candidate should submit Application to [email protected] Deadline for Application submission is 05:00 PM, 22 April 2016 with Subject Email: ASPAC-MCMO2016 – Your Name Thank you very much for your kind attention Sincerely yours,Human Resources Manager of UCLG ASPAC