TERMS OF REFERENCEUN Women Indonesia 

 I.                   
BACKGROUNDUN
Women is the UN Organization dedicated to gender equality and the empowerment
of women. A global champion for women and girls. UN women is established to
accelerate progress on meeting their needs worldwide. UN Women, among other issues, works for the elimination of
discrimination against women and girls; empowerment of women; and achievement
of equality between women and men as partners and beneficiaries of development,
human rights, humanitarian action and peace and security. UN Women Indonesia invites quotes from qualified individuals for
photographic and videographic documentation from 1 August 2017 to 31 July 2018 to support Programme
and Communications
unit’s on communications and dissemination of programme events, stories and results
through traditional media, website and social media. II.                 
SCOPE OF WORK, SPECIFIC TASKS AND RESPONSIBILITIESThe consultant will work with UN Women Indonesia,
including the Programme staff and Communications focal points to develop a
photo bank of images and video documentation and or documentary.  The main activities of the consultancy will
include special events as well as some key targeted events. These include
high-level visits of senior officers at the Under-Secretary-General,
Assistant-Secretary-General, Executive Board, Member State representatives, or
ministerial levels. Furthermore, UN Women Indonesia seeks to document its
country programme priorities. In this regard, the consultant will work with UN
Women, when required, to visit projects and provide professional photographic
and or videographic coverage of different UN Women-related activities in
digital format.  The consultant will work closely with UN
Women to perform the following tasks:·       To provide digital colour photographic and video coverage for UN Women Indonesia
promotional materials, website, publications, social media platforms, campaigns
and field visits during the contract duration;·       The photos should be of high quality and resolution so that they can be
used for various purposes including on large posters; ·       Large image files must be compressed to transmit efficiently. Digital
originals, images should be shot at the highest possible resolution that the
camera permits.  III.               
DURATION OF ASSIGNMENT AND DUTY STATION The time required for the consultancy is within
the period from 1 August 2017 to 31 July 2018.  For upcountry assignments, UN
Women will be responsible for the accommodation and travel expenses if any cost
incurred during assignment period. The consultant will be engaged under a
retainer contract, which facilitates direct engagement of the consultant
depending on need and availability within the contract period for a pre-agreed
fee. IV.              
CONTRACT SUPERVISION  The consultant will work under the direct supervision of Communications
Officer and/or Programme Officer, UN Women Indonesia who will be responsible
for the quality assurance of the deliverables.  V.                
FINAL PRODUCT AND DELIVERABLES ·       Photos of key programme activities, events and side events of the UN
Women. ·       Catalogued key photos.  Specific requirements for photo submission:·      
Colour. ·      
In electronic
form on USB flash
drive.·      
Format of
electronic
pictures: JPEG, maximum TIFF,
BMP, PNG.·      
Colors: minimum sRGB.·      
Resolution: Highest possible resolution but should not less
than 22 MBP or 5,760 x 3,840 Pixels.·      
For every special event
photographed throughout the contract period, on the same day, a minimum of 50
colour digital images in high resolution shot as a RAW file and highest quality
JPEG files will be delivered to UN Women Indonesia.·      
All digital photographs must
contain complete caption information in “file info” and separate word format
captions list. Caption information should consist of: date, place, subject
names and age, and brief description of the situation photographed.·      
The sets of digital images will be
delivered on USB flash drive together with caption Information and one set will
be emailed via dropbox or other online delivery services. VI.              
Consent  ·      
The Consultant represents and
warrants that that he/she shall perform the activities pursuant to the UN Women
Photo Policy and Guidelines including obtaining written consent when required,
including from survivors of violence and from the legal guardian/s of children
under 18 years of age. VII.            
COPYRIGHTS  ·      
UN Women has non-exclusive world
rights in perpetuity;·      
UN Women should be permitted to
use images in all countries without a time limit. One exception is for photos
of UN Women Goodwill Ambassadors, for which UN Women will contract to retain
exclusive rights in perpetuity. Photographers may be allowed to use approved
photos only in their portfolios and with UN Women’s written permission. ·      
Before the consultant moves any
photographs on the wire or uploads them to an online Image Database as photo
essay, she/he should contact UN Women to obtain consent;·      
UN Women can provide photographs
to other UN organizations or the media at no cost, as is the practice. VIII.          
Key
Duties and responsibilities: ·       Successfully capture and emotionally express the core elements of the
situation assigned for coverage;·       Cover a range of related subjects (different components of
events/activities, as well as general photographs that illustrate the real,
positive and negative, situation of women and girls);·       Provide different visual perspectives (close-up, medium range, long
distance), in both horizontal and vertical formats;·       Make sure pictures are technically good (properly exposed, processed and
framed);·       Supply all photographic equipment, professional digital camera and a
range of accessories, and agrees to provide an edited, optimized selection of
best images, with complete caption information;·       Supply complete caption information embedded on the picture and, if
requested or necessary, in word document running caption list that references
the file name of each image, with appropriate background information. ·       Undertake field trips to ensure the coverage of special
events/activities at the country level. UN Women will undertake all the
necessary travel arrangements;·       All digital images together with complete caption information should be
submitted to UN Women Indonesia in a maximum one-week time for publications and
same day for special events;·       Consultant has the right to be credited, implying that their name should
accompany all originals and reproductions of their work;·       UN Women has first selection rights to all originals taken on this
assignment with non-exclusive concomitant world rights in all media in
perpetuity. UN Women will
provide the following support to the consultant:·       Briefing and detailed explanation of the kind of photos needed and help
in defining the best contents of photos for different purposes;·       Assistance in acquiring access to specific locations in the form of a
letter confirming that the consultant is on an assignment commissioned by UN
Women. IX.               
SCHEDULE OF PAYMENTS Payment in full upon final submission and
satisfactory deliverables of each event.  X.                 
THE QUALIFICATIONS EXPECTED ARE AS FOLLOWS: ·      
Minimum secondary education. Bachelor’s
degree is preferred;·       At least 5 years working experience in photography with a record of
providing high-quality, creative, images for clients;·       High level of creativity and initiative; ·       Have own camera and other photography equipment;·       Experience capturing images for development organizations e.g NGO, UN
Agencies, etc., is an asset;·       Certain familiarity with development programmes/issues is an asset;·       Flexibility and ability to work outside Bangkok and abroad is an
advantage; and·       Ability to communicate in English is an asset.  XI.               
HOW TO APPLY:   Interested applicants are
requested to submit documents listed below to UN Women via email: [email protected] with copy to [email protected] not later than, Thursday, 20 July 2017 at 17:00 UTC+07:00•       
Updated CV and P.11•       
Photo and video portfolio•       
Proposed lump sum professional fee
per day          Deadline of
submission: 21 July 2017