Position / Job Title :
Emergency Capacity Building Manager

Location of work :
Jakarta

Level / Grade :
Manager Level J (based on experience)

Contract
Duration : 12 months with
extension

Report to : Disaster Management Program Coordinator

Summary of Position

Organizational
Context – The American
Red Cross (Amcross) helps
vulnerable people around the world to prevent, prepare for and respond to
disasters, complex humanitarian emergencies and life-threatening health

conditions. It is a member of the International Federation of Red Cross and Red
Crescent Societies (IFRC) and works closely with Palang Merah Indonesia (PMI).
Currently Amcross supports programs
in Aceh, Jakarta, West and Central Java, Bali and NTB (Lombok).  Amcross works with the Indonesia Red Cross (PMI) focusing on 3 program
sectors: Disaster Management, Health, and Organizational Development.

Programmatic
Context – This position
will be responsible to provide technical management support for the project: “Indonesian Disaster Management and
Logistics Readiness – Emergency Water Supply and Strengthening Regional
Logistics Capacity Project”.  This PMI-ARC funded Project seeks to provide
assistance to drought affected populations and improved PMI disaster response
capacity and improved coordination among key stakeholders during short-term El
Niño-related drought, and related and longer term disaster management
situations. The projects components include emergency response program
responding drought as impacted by el Nino in 5 targeted province and strengthen
existing PMI regional disaster response management by improving disaster
management policies, standard operational procedures and coordination
mechanisms related to water supply and 
non-food-item (NFI) logistics with 
government (i.e. Disaster Management Agency-Badan Nasional
Penanggulangan Bencana-BNPB, local government owned Water Supply
Enterprise-PDAM, Local government, international  organizations (e.g. UNICEF, World Food
Program-WFP) and the private sector (e.g., Indonesian Chambers of Commerce-KADIN
members). The project have strong component of disaster response skill set
capacity building to ensure the skillful volunteers are available in the 6
regional to response to any disaster.

The Emergency
Capacity Building Manager will work with ARC DM Coordinator, PMI NHQ and
respective ARC colleagues in the planning, implementation, monitoring and
evaluation of the project to significantly strengthen the capacity of PMI in
resource development, volunteer management, and financial management to prepare

for, and respond to future disasters. The Emergency Capacity Building Manager will
also support any other DM related activities in all major phases/dimensions of
DM including preparedness, mitigation, response, early recovery and longer term
development. The Emergency Capacity Building Manager reports directly to the
ARC DM Program Coordinator.

Duties applicable to all

• Work towards the achievement of
  American RC goals in the country/region of operation through effective
  managerial, lateral relations and teamwork
• Ensure understanding of roles,
  responsibilities, lateral relationships and accountabilities
• Perform other work related duties and
  responsibilities as may be assigned by the supervisor
• Ensures good information flow among
  all American RC programs

Duties and Responsibilities

Program 
Representation 

• Support Program Coordinator with
  number of program related issues
  and sectors – most especially
  associated with Disaster
  Management primarily with the Indonesia Red Cross and International Federation
  of the Red Cross
• Support Program Coordinator to
  institutionalize Disaster Management guidelines and policies as developed
  internally within ARC, Movement and externally i.e. UN, local authorities
• Provide field assistance to the team
  conducting assessments, monitoring if required; 
• Attend meetings, workshops and/or
  training programs as required. Present program ideas and carry out
  discussions on behalf of ARC when required.  
• Undertake tasks and small projects as
  assigned by the Country Representative or Program Coordinator when
  required;
• Support Program Coordinator in the
  preparation of program documentation, assessments and studies as required;                                                                   

Program
Management, Research and Development

• Responsible for managing Indonesian
  Disaster Management and Logistics Readiness – Emergency Water Supply and
  Strengthening Regional Logistics Capacity Project
• Provide support and guidance to PMI
  at the NHQ level, and as relevant to Chapter and Branches to define and
  manage the project scopes, including all activities required to deliver
  the expected deliverables with high quality standard.
• Provide technical support and
  guidance to PMI related to Drought emergency response operation to improve
  its operational, management and quality standard as well as PMI, ARC and
  donor requirements.
• Providing technical support and
  guidance to PMI related to strengthening PMI disaster response capacity by
  improving PMI disaster Response policy, management and ensuring available
  volunteers with specific disaster response skill set are available within
  the region to response to any future disaster.
• Work closely with PMI to ensure
  efficient utilization of the project duration by developing accurate
  planning/schedule which should be done by comprehensively identifying the
  activities that need to be performed to produce the project deliverables;
  identifying the relationships that exist among the various scheduled
  activities; allocating the type and quantity of resources
  available/required to perform each scheduled activity.
• Provide support and guidance in
  developing budgets, identifying cost estimates, as well as regularly
  monitoring budgets and expenditures, in close collaboration and
  coordination with Finance. Ensure that all supply chain management
  (procurement, logistic, and asset) that are related to the project comply
  with the procedures and SOPs
• Help PMI to identify and monitor all
  potential project risks and plan for actions to mitigate the risk and its
  impact to the project performance.
• Conduct field visit to project sites
  on a regular basis for monitoring, provision of hands-on support and

  quality assurance.

• Facilitate PMI to prepare project
  documentation and reporting to ensure all required report are submitted on
  time, accurate, and complete. This is including provision of information
  for monthly CR report, Sub Recipient Monitoring Checklist, as well as
  Quarterly Project Report along with updated indicator tracking table;
  project documentation and knowledge management.
• Maintain Communication and
  coordination with PMI, IFRC, PNSs about the risk reduction programming to
  share experiences/lesson learned Prepare to assume auxiliary management
  role in disaster response with PMI.
• Provide inputs as required to
  strategic planning process, achievement of activity targets and required
  modification of program objectives including
• Support the Program Coordinator by
  contributing to the identification and development of new projects
  activities in cooperation with PMI colleagues.
• Undertake relevant tasks as assigned
  by the Country Representative or Program Coordinator when required 

Report
requirements:

Monthly
progress reports to Program
Coordinator, quarterly analysis
documentation to capture lessons and
action oriented recommendations for the future. Participation, inputs and
support in a number of other documentation/information processes, mentioned
within the JD.

Performance
Assessment

The
successful candidate will be assessed on the quality of performance per project
and on the competencies associated with the requirements of the job. Where
there are gaps in experience and where feasible, the ARC will strive to train or coach the candidate.

Qualifications:

• At least 8 years’ experiences in
  emergency response operation, 8 years minimum in project management and
  development; Understanding of and/or experienced with Red Cross and Red
  Crescent Movement; Capacity building and/or experience with institutional
  strengthening; Experience with international organization (preferred)
• Having technical knowledge in
  disaster response skills set i.e. assessment, shelter, WASH, disaster
  management operation, logistic, relief distribution is an asset.
• University degree is Social Science
  and or relevant field is required. Master Degree is preferred
• Strong communication and
  interpersonal skills
• Ability to work well under pressure
  and meet deadlines
• Proficiency in English and Indonesian
  (written and spoken) required.
• Good computers skills (Windows,
  Spreadsheets, Word Processing)
• Self-motivated,
  with good judgment and initiative.
• Able
  to prioritize, meet deadlines, and achieve results through collaboration.
• Must be flexible and adaptive to
  change
• Able to work in difficult operating
  environment e.g. disaster affected area

Application procedures

Please
submit your application and curriculum vitae in English
not later than March 27, 2016 to recruitment@amredcross.org placing the job title in the subject line and label your CV with your
name (CV max. 200KB size).  Only short listed candidates will be notified. Applications received after the
deadline will not be considered.