USAID-APIK Procurement Officer, based in Jakarta

USAID-APIK Procurement Officer opening:

Procurement Officer

DAI works at the cutting edge of international development, combining
excellence in technical and operational project management, and
exceptional customer service to solve our clients’ most complex problems.
Since 1970, DAI has worked in 150 developing and transition countries,
providing comprehensive development solutions in areas including crisis
mitigation and stability operations, democratic governance and public
sector management, agriculture and agribusiness, private sector
development and financial services, economics and trade, HIV/AIDS, avian
influenza control, water and natural resources management, and energy and
climate change.

DAI seeks a Procurement Officer for a 5-year, $19 million USAID funded
“Adaptasi Perubahan Iklim dan Ketangguhan (APIK)” Project. The purpose of
APIK is to support the Government of Indonesia to strengthen climate and
disaster resilience, working in an integrated manner from the national
level down to the community level. APIK will help to mainstream climate
change adaptation and disaster risk reduction into national and
sub-national governance frameworks, build the capacity of local
communities and the private sector to address climate change and
weather-related natural hazards, and support the use of information for
climate and disaster risk management among key stakeholders.

The location for this position is Jakarta, Indonesia.

Summary of Primary Duties
The Procurement Officer is a key member of the Procurement Team. He/She
will play a pivotal role in ensuring integrity, fairness, and openness in
procurement processes as well as adherence to policies, procedures, and
controls. The main responsibility for this position is to conduct
procurement of goods and services. The position requires relevant work
experience in the field of procurement and contracting across a variety of
industry sectors, contract management, dispute resolution, managing
interpersonal relationships and communication, and investigating/following
up on vendor issues. The position requires knowledge of the Federal
Acquisition Regulations (FAR). The Procurement Specialist will be
responsible for gathering complete procurement related backup
documentation and auditing prior to submission to Finance Team. He/She
will develop and release solicitations, and conduct
price/cost/reasonability analyses, as well as perform any other related
duties as assigned.
Essential Duties
· Prepare complete backup documentation for procurement purchases &
submit to project’s Finance Team
· Conduct daily reviews of procurement related backup documentation
to ensure completeness, accuracy, and compliance
· Perform regular spot audits of procurement files
· Assist and collaborate in external or internal audits as necessary

Policies & Procedures
· Ensure integrity, compliance, fairness, accuracy, and openness in
procurement processes
· Ensure adequate competition is achieved, as per DAI policies and
· Ensure DAI/USAID and FAR policies, and procedures are followed and
· Help other project staff become more familiar, and understand, the
DAI policies and procedures as related to procurement

Procurement Management Systems
· Enforce use of DAI’s operations & procurement system (TAMIS), etc
· Maintain electronic procurement records & files in various DAI’s
system platforms
· Help DAI staff understand the use of procurement systems as
General Acquisition & Procurement Responsibilities
· Solicit bids and quotes from vendors in adherence with policies &
approved requisitions and quarterly procurement plans
· Monitor, track and expedite all project procurement activities and
delivery status of goods/services
· Gather current pricing information independently
· Conduct price/cost/reasonability analyses
· Help non-procurement staff understand the requirements for
submitting accurate and thorough requisitions, cost estimates, statements
of work, or to determine other technical specifications
· Determine source selection methods for complex procurement to
ensure compliance
· Assist project staff in coordinating meetings, facilitating
discussions, and developing briefings in support of the source selection
· Prepare cost evaluation data, and source selection documentation
· Ensure procurements are approved by the required DAI authorities,
and/or client approvals are received, before awards are made
· Through market research efforts, identify and qualify potential
suppliers (and products/services). Ensure that beneficial, ethical and
open supplier relationships are created and maintained according to
procurement policies
· Maintain procurement file system in DAI’s procurement system
· Work closely with various home office support staff
· Carry out other duties and responsibilities as directed
· Bachelor’s degree in Business Administration or related field
· 5+ years of relevant experience and progressive responsibility in
procurement at the mid-level of an organization
· Minimum 2 years’ experience working in a procurement role for
USAID funded projects
· Experience leading and managing the procurement & acquisition
aspects of USAID funded projects, including a demonstrated understanding
of applicable procurement-related USG & Federal Acquisition Regulation
(FAR) regulations
· Accuracy in working with large amounts of data
· Ability to respond effectively to time sensitive demands &
· Proficiency using Microsoft office suite, and other relevant
· Demonstrated strong problem solving skills as well as exceptional
customer relations (both internally & externally); provides sound business
judgment and contractual oversight
· Excellent organizational skills with a willingness to take
initiative and be proactive in the procurement process
· Ability to manage and prioritize multiple concurrent bids
· Excellent communications and personnel management skills and
ability to relate to people at all levels of an organization and of
different multi-cultural backgrounds
· Extremely well organized and self-directed individual with sound
technical skills, and analytical ability
· Fluency in English is required


Interested applicants are invited to send their CV to
Julia_Czapl[email protected], who will be conducting interviews until December
18. Please send applications as soon as possible. Applicants are
instructed to write “Procurement Officer Application – NAME” as the
Subject line of their email. We regret that we are unable to acknowledge
receipt of all applications and only shortlisted candidates will be


The DAI email disclaimer can be found at

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