USAID CEGAH: Finance and Administration Manager

Project Summary: CEGAH is a 5-year USAID-funded
accountability and integrity program that works with a wide range of
Indonesia’s Government and non-governmental agencies. The program runs between
2016 and 2021. The project is implemented by Management Systems International.  Position
Summary:
The Finance and
Administration Manageris responsible for supervising the
administrative staff in the office, ensuring procurements are done according to
USAID standards, and track, model, and project, the budget expenditure, ensuring
adherence to spending plans. He/she is supervised by the Deputy Chief of Party.
 Responsibilities:
                  
·       
Manage
all financial and administrative aspects of the project, including procurement,
accounting, tax payments., IT, logistics, transportation and office
administration; ·       
Monitor
registration, eligibility for tax-free status, and review of
regulatory/statutory compliance requirements for the payments to local staff,
etc.·       
Assist
with financial audit preparation ·       
Review
and update Financial Policies and Procedures and ensure that they are in
compliance with MSI and USAID regulations·       
Serve
as contact person for auditing process both internal and external audit·       
Ensure
adherence to the project financial calendar, including submission of all
financial information to meet financial deadlines ·       
Ensure
that all withholding income taxes are paid to the State Treasury according to
GOI timeline·       
Develop
financial template or forms related to financial activities·       
Complete  accurate weekly cash forecast requests based
on programmed expenditures·       
Work
closely with technical staff to develop Activity Fund Requests·       
Responsible
for preparing & executing wire transfer/payment through internet banking ·       
Ensure
that the Accountant maintains timely and accurate financial information,
including reporting to MSI HQ and USAID;·       
Assure
that the financial aspects of the project meet all the USAID and US government
regulations on funds accountability;·       
Supervise
the Accountant in managing and maintaining the project’s financial database and
records using MSI’s standard accounting software;·       
Supervise
the Office Manager, Driver, and IT staff coordinating with the Deputy Chief of
Party (DCOP);·       
Provide
administrative support by:              A.      Managing procurement
process;              B.      Completing standard
internal templates and forms, etc. ·       
Act
as a Property Management Supervisor;·       
Support
the Chief of Party Deputy Chief of Party in budget planning and monitoring,
including the provision of monthly burn rate updates, liaising with technical
staff on their budget projections on an ongoing basis, and suggesting changes
where necessary. ·       
Ensure
overall adherence to budget guidelines, limitations, and financial projections
to USAID.·       
Develop
and Maintain financial systems for CEGAH, suggest updates and improvements when
necessary. ·       
Perform
other project related tasks as directed by the COP and DCOP. General provisions
and limitations:
·       
All
final decisions related to this Project are made by the COP and MSI/HQ
responsible and authorized personnel.·       
Any
communication with USAID is the authority of the COP and MSI/HQ responsible and
authorized personnel.  Qualifications: ·       
Minimum
University Degree in accounting, finance, or management. ·       
Minimum
5 (five) years experiences in a similar position, preferably in an INGO ·       
Demonstrated
knowledge of USAID programs, financial procedures and regulations.·       
Demonstrated
capacity to manage budgets of large development programs. ·       
Specific
technical skills:     o   Ability to complete given assignments
accurately and with minimum supervision     o   High sense of personal integrity,
discretion, initiative, judgment, and attention to detail     o   Ability to manage time and prioritize
work and willingness to work extra hours·       
Advanced
knowledge of MS Excel and proficiency with budget and expenditure modeling
systems. ·       
Proficient
in spoken and written English, and in the use of MS Office Software
Be able to work efficiently and accurately in a demanding environment·       
Good
team-work and participatory skills

**This is a local position; only Indonesian nationals will be
considered.
Application should include a CV
(including three references) and contact information by June 30, 2016, at the latest. Interviews
will be conducted on a rolling basis and the position will be filled once a
suitable candidate is selected.
Please
send applications to [email protected]. Only
candidates who have been selected for an interview will be contacted. No phone
calls, please.

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