USAID CEGAH: Grants and Procurement Assistant

USAID CEGAHPosition: Grants and Procurement AssistantLocation: Jakarta, IndonesiaPosition Summary: The Grants and Procurement Assistant position will be filled
by an experienced staff whose acquired knowledge and skills enable her/him to
independently undertake diverse and complex work assignments (e.g. grant
management, actively engage in program activities, major event/course planning,
etc.). Work requires extensive coordination with team members of CEGAH to
ensure successful performance of the Program as detailed in the Project
Description of the Contract with USAID.
Responsibilities:                 
·      
Work with Technical staff in the procurement of
services and products and monitor their implementation from an administrative
perspective
·      
Review grant reporting documentation submitted
by sub grantees
·      
Assist to ensure sub grantee’s timely
implementation of activities, in accordance with project schedules and sub
grant agreements
·      
Review cost share expenses submitted by
grantees, subcontractors, and program beneficiaries
·      
Draft letters, faxes, as well as documents and
forms related to Program activities and administrative matters.
·      
Maintaining grant and subcontract hard and soft
copy files
·      
Review grant and subcontract documents in
preparation for program close out
·      
Assist in the procurement of new programs, as
directed by the Grants Manager, DCOP and/or COP
o  
Draft procurement documents
o  
Prepare lists of potential bidders to be invited
(in cooperation with component managers)
o  
Assist in preparing internal documents for
approval by MSI HQ and CEGAH
·      
Set up appointments/meetings with Government
organizations
·      
Perform other duties and responsibilities
assigned by the Grants Manager, DCOP and/or COP
General provisions and limitations: 1.      
All final decisions related to this Project are
made by the COP and MSI/HQ responsible and authorized personnel.
2.      
Any communication with USAID is under the
authority of the COP and MSI/HQ responsible and authorized personnel.
Experience: ·      
1 – 2 years’ experience managing grants and
procurements under USAID guidelines
·      

At least a BA degree·      
Excellent written and spoken English
**This is a local position; only Indonesian nationals
will be considered.

Application should include a CV (including three references)
and contact information by 19 June 2016 at the latest. Please send
applications to [email protected]
and [email protected]. Only shortlisted
candidates will be contacted. Interview will be conducted on a rolling basis
until a suitable candidate has been selected.

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