I. POSITION

INFORMATION 

Post title:          Administration for CCM Secretariat (2 positions)

Supervisor:       GFATM Executive Secretary and General Affair Officer

Duty
Station:    CCM Indonesia/Kemenkes RI,
Jakarta, Indonesia

Duration
of service:  until 31 December 2016 with possibility
for contract extension.

III. DUTIES AND RESPONSIBILITIES

Contract period for the Administration for CCM Secretariat is based on
the Global Fund grant cycle and/or from donors’ organization mechanism to the
CCM.

Serves and Assists General Affairs Officer to handle
administration and logistic of CCM Indonesia, Oversight Committee and
Technical Working Group activities. The tasks will include assignments that
are both sensitive and confidential in nature:

·        
To
support in various areas of general administrative duties, document fillings per
daily as such as receiving, recording, checking, copying in-out letters, out
emails, minutes of any meetings, meeting material, and others document.

·        
To
support in establishment and maintenance of proper filing system of the composition of
members, CCM activities, and other duties as required.

·        
To
assist in preparation of draft
invitations and sending meeting invitations by email or fax, organizing the meetings, providing logistical support for
workshops/seminars/meetings, confirmation to all participants in the
meetings, copying and preparing material for these meetings jointly with the Technical Officer of TWGs.

·        
To participate in CCM related meetings and assist in
preparation and completion of Minutes of Meetings.

·        
To
work closely with the General Affairs Officer, Finance Officer, Technical
Officers, and other staff in the CCM
Secretariat.

·        
To
perform other duties as requested by the General
Affairs Officer and the Executive
Secretary of CCM.

IV. IMPACT OF RESULTS

The results of administration work
will have an impact on the execution of CCM
Secretariat’s administrative services in terms of quality and accuracy of
work completed. Accurate and timely execution of administrative duties, proper filing system initiates and sustains
relationship with key constituents of CCM and enhances CCM Secretariat capability as the administrative and
support unit of the CCM.

V. COMPETENCIES AND CRITICAL SUCCESS FACTORS

VI. RECRUITMENT QUALIFICATIONS

Education:*

·     Diploma or equivalent
in Secretary, Accounting, Business Administration or Bachelor Degree in any fields.

Experience:*

·    
Minimum 2
years cumulative professional experience which includes minimum 1 year
relevant experience in administration and finance; detailed knowledge of
GFATM reporting requirements are desirable.

·    
Sound knowledge
and proven record and experience working with the development community and/for international donors; knowledge of GFATM procedures
is considered a strong asset.

·    
Experience
in working with Non-Governmental Organizations and development aid

·    
Experience
in the usage of computers and office software packages (MS Word, Excel, etc.)
and database familiarity.

·     
Excellent
oral and written communications, presentation, and reporting skills in
English.

Language
Requirements:

·    
Fluency in written and
spoken English minimum at intermediate level;

·    
Fluency in written and
spoken Bahasa Indonesia.

Other
Requirements:

·    
Sound
knowledge and proven record working experience in
 development community and/for international donors in project implementation.

·     Excellent networking, oral and written

communication skills.

·     High
degree of integrity, and highly organized,
and good analytical skills.

·     Demonstrated ability to
work in a multi-cultural environment and establish harmonious and effective
working relationships, both within and outside the organization.