TERM
OF REFERENCES

CONSULTANCY SERVICE FOR DEVELOPMENT
OF GENERIC SURVEY GUIDELINE

A.  Background 

Indonesia Red Cross (PMI), with support
from American Red Cross (ARC) has been improving organizational capacity and
system strengthening through Planning, Monitoring, Evaluation, and Reporting
(PMER) program since 2012. Series of PMER training, including Monitoring and
Evaluation (M&E) training, have been carried out for integrated system
within the organization. The PMI staff have been capacitated with the M&E
skills to contribute to the PMI’ program monitoring and evaluation internally
and through joint monitoring and evaluation with other supporting PNSs and
humanitarian actors. 

A well functioned M&E system is a
solid ground for program’s management and accountability. It is acknowledged
that there may be any unintended challenges during program implementation
despite a comprehensive and well-developed program plan. Facing these
challenges, PMI, as one of key humanitarian actors in Indonesia, have to
consistently monitor their humanitarian programs’ planning and implementation
to ensure high quality of program deliverable. 

It is not uncommon that both
quantitative and qualitative data are the basis information for development of
planning humanitarian activities including setting the total number of targeted
beneficiaries, and for program monitoring and evaluation. PMI with their
community based program in total 34 Provinces in Indonesia requires strong
evidences supported by primary data. A number of surveys have been part of
PMI’s main activities although this has not yet been comprehensively
implemented at field. Therefore, for a better program management and
accountability, a generic survey guideline is imperative and hence would be
used as reference for PMI field staff.

B.  Purpose   

The generic survey guideline would be
used a reference for PMI staff during survey contributing to the PMI improved
program management and implementation, particularly for baseline and endline
surveys. The generic should be succinct with sufficient explanations and
practical steps guiding the readers in implementing surveys.

C.  Deliverables        

The main outcome is a book of PMI
generic survey guideline containing details as follow:

1.     
The guideline’s purpose and target

2.     
Introduction of survey:

ü  What
is survey?

ü  Why
does survey important?

ü  What
kind of studies supported by surveys?

ü  When
is survey appropriate?

3.     
Steps in implementing survey:

ü  How
to develop a study design incorporated within a Term of References 

ü  Sampling
(method to define and select sample)

ü  Framing
sample

ü  Selecting
survey respondents

4.     
In a context of PMI, how to plan a
survey?

5.  Technical preparation of survey
(including preparation of the survey logistics’ check lists, time frame, simple
database-preferably in Excel format-of monitoring survey related to weekly
respond rate, other forms if needed);

6.     
Template of survey’s budget plan;

7.     
A step by step in managing and analysis
survey data;

8.     
Template of survey report based on
international academic acceptance of presenting survey’s results;

9.     
Examples of survey questionnaires
relevant to the PMI programs;

10. 
References

E.  Scope of work     

The consultant will be responsible for
preparation, development, and final version of a generic survey guideline with
details of scope of work as follow:

ü  Developing
draft of PMI generic survey guideline

ü  Performing
field test of the draft of PMI generic survey guideline

ü  Presenting
the draft of PMI generic survey guideline

ü  Finalizing
the draft of PMI generic survey guideline both in Indonesian language

ü  Design
and layout

F.  Time frame for Consultancy     

Consultancy is expected to be
effectively started from 5 June 2017 with total consultancy 30 working days
with approval from the PMI Planning Bureau and American Red Cross.

The consultancy’s time frame proposed as
follow:

G.
Criteria for Selecting Consultant          

1. Core competencies

ü  Independent:
Ability to work under minimum supervision, work with different team, and show
strong leadership;

ü  Communication
skills: Ability to communicate ideas clearly, strong oral and verbal
communication skills particularly for writing a comprehensive guideline in
English and Indonesian language;

ü  Integrity:
Work with trustworthiness and show commitment to work in accordance with
humanitarian principles and agreed timeframe to produce expected deliverables.

2. Technical competencies

ü  Demonstrate
deep understanding of quantitative data collection;

ü  Have
knowledge and experiences using online/mobile data collection tools;

ü  Be
able to show basic understanding of survey and provide clear explanations in
text;

ü  Be
able to show experiences in data collection using quantitative method,
particularly in household survey such as Knowledge, Attitude, and Practice
(KAP) survey, exit interview, and post distribution monitoring survey.

H.
Proposal Requirements

Language

Use English in proposal and provide
estimation of consultancy costs in Rupiah.

Format

Proposal should be submitted
electronically in Word/PDF format with the proposal’s title “Proposal Panduan
Umum Survei PMI_name of consultant/organization_date of submission”.

Page Setup

The proposal document should be on A4,
single space with one space, font 11 Trebuchet MS. The total page number should
be less than 10 pages with suggested contents: cover (1 page), profile of
individual consultant or organization including CVs (max. 4 pages); technical
section on developing guideline of generic survey including detail costs (max.
5 pages).

Proposal Contents

The technical section should be able to
explain planning in developing the guideline including timeframe, proposed
budget, until final version of the guideline as part of the consultant’s scope
of work.

Estimated Costs

The consultant candidates should provide
details of costs along with cost narrative justifying the proposal with main
information as follow:

ü  Consultancy
fee, including the consultant member (if organization);

ü  Operational
fee including travel, communication (mobile plan), and stationary costs;

ü  Module
and presentation fee. 

Payment Term

ü  Payment
for consultant could be requested to ARC by invoice based on report and actual
Level of Effort (LOE)

ü  ARC
will transfer the payment after consultant submitted an invoice letter to ARC
with term condition

I. Submission of
Proposal

Consultant candidates must submit their
proposal and professional (for individual) or organization (for consulting
firm) experiences via email to recruitment@amredcross.org at least 19 May 2017 at 05.00 PM.