Position / Job Title       :
Disaster Management (DM) Manager

Location of work           :
Jakarta

Level / Grade                :
Manager Level J (based on experience)

Contract
Duration         : 12 months with
extension

Report to                       : Disaster Management Program Coordinator

Summary of
Position

Organizational Context – The American Red Cross (Amcross) helps vulnerable people around the world
to prevent, prepare for and respond to disasters, complex humanitarian
emergencies and life-threatening health conditions. It is a member of the
International Federation of Red Cross and Red Crescent Societies (IFRC) and
works closely with Palang Merah Indonesia (PMI). Currently Amcross supports programs in Aceh, Jakarta, West
and Central Java, Bali and NTB (Lombok). 
Amcross works with the
Indonesia Red Cross (PMI) focusing on 3 program sectors: Disaster Management,
Health, and Organizational Development.

Programmatic Context – This position will be responsible to
provide technical management support for the project: “Indonesian Disaster Management and Logistics Readiness – Emergency
Water Supply and Strengthening Regional Logistics Capacity Project”. This PMI-ARC funded Project seeks to provide
assistance to drought affected populations and improved PMI disaster response
capacity and improved coordination among key stakeholders during short-term El
Niño-related drought, and related and longer term disaster management
situations. The projects components include: a) conduct a comprehensive water
supply assessment; b) provide temporary water supply to communities adversely
affected by severe drought conditions; and c) strengthen existing PMI regional
disaster response management by improving disaster management policies,
standard operational procedures and coordination mechanisms related to water
supply and  non-food-item (NFI) logistics
with  government (i.e. Disaster
Management Agency-Badan Nasional Penanggulangan Bencana-BNPB, local government
owned Water Supply Enterprise-PDAM, Local government, international  organizations (e.g. UNICEF, World Food
Program-WFP) and the private sector (e.g., Indonesian Chambers of Commerce-KADIN
members).

The DM Manager will work with ARC DM Coordinator, PMI NHQ and
respective ARC colleagues in the planning, implementation, monitoring and
evaluation of the project to significantly strengthen the capacity of PMI in
resource development, volunteer management, and financial management to prepare
for, and respond to future disasters. The DM Manager will also support any
other DM related activities in all major phases/dimensions of DM including
preparedness, mitigation, response, early recovery and longer term development.
The DM Manager  reports directly to the
ARC DM Program Coordinator.

Duties applicable
to all

• Work towards the achievement of
  American RC goals in the country/region of operation through effective
  managerial, lateral relations and teamwork
• Ensure understanding of roles,
  responsibilities, lateral relationships and accountabilities
• Perform other work related duties and
  responsibilities as may be assigned by the supervisor
• Ensures good information flow among
  all American RC programs

Duties and
Responsibilities

Program  Representation 

1. Support Program Coordinator with
   number of program related issues
   and sectors – most especially
   associated with Disaster
   Management primarily with the Indonesia Red Cross and International
   Federation of the Red Cross
2. Support Program Coordinator to
   institutionalize Disaster Management guidelines and policies as developed
   internally within ARC, Movement and externally i.e. UN, local authorities
3. Provide field assistance to the team
   conducting assessments, monitoring if required; 
4. Attend meetings, workshops and/or
   training programs as required. Present program ideas and carry out
   discussions on behalf of ARC when required.  
5. Undertake tasks and small projects as
   assigned by the Country Representative or Program Coordinator when
   required;
6. Support Program Coordinator in the
   preparation of program documentation, assessments and studies as required;
       

Program Management, Research and
Development

1. Responsible for managing Indonesian Disaster Management and Logistics Readiness – Emergency Water Supply and Strengthening Regional Logistics Capacity Project
2. Provide support and guidance to PMI at the NHQ level, and as relevant to Chapter and Branches to define and manage the project scopes, including all activities required to deliver the expected deliverables with high quality standard.
3. Work closely with PMI to ensure efficient utilization of the project duration by developing accurate planning/schedule which should be done by comprehensively identifying the activities that need to be performed to produce the project deliverables; identifying the relationships that exist among the various scheduled activities; allocating the type and quantity of resources available/required to perform each scheduled activity.
4. Provide support and guidance in developing budgets, identifying cost estimates, as well as regularly monitoring budgets and expenditures, in close collaboration and coordination with Finance. Ensure that all supply chain management (procurement, logistic, and asset) that are related to the project comply with the procedures and SOPs
5. Help PMI to identify and monitor all potential project risks and plan for actions to mitigate the risk and its impact to the project performance.
6. Conduct field visit to project sites on a regular basis for monitoring, provision of hands-on support and quality assurance.
7. Facilitate PMI to prepare project documentation and reporting to ensure all required report are submitted on time, accurate, and complete. This is including provision of information for monthly CR report, Sub Recipient Monitoring Checklist, as well as Quarterly Project Report along with updated indicator tracking table; project documentation and knowledge management.
8. Maintain Communication and coordination with PMI, IFRC, PNSs about the risk reduction programming to share experiences/lesson learned Prepare to assume auxiliary management role in disaster response with PMI.
9. Provide inputs as required to strategic planning process, achievement of activity targets and required modification of program objectives including
10. Support the Program Coordinator by contributing to the identification and development of new projects activities in cooperation with PMI colleagues.
11. Undertake relevant tasks as assigned
    by the Country Representative or Program Coordinator when required

Report requirements:Monthly progress reports to Program Coordinator, quarterly analysis documentation to
capture lessons and action oriented recommendations for the future.
Participation, inputs and support in a number of other documentation/information
processes, mentioned within the JD.
Performance AssessmentThe successful candidate will be assessed
on the quality of performance per project and on the competencies associated
with the requirements of the job. Where there are gaps in experience and where
feasible, the ARC will strive to
train or coach the candidate.

Qualifications:

• At least 8 years’ experiences in
  Disaster Management Field particularly emergency response, WASH as well as
  DM skill set; 5 years minimum in project management and development;
  Understanding of and/or experienced with Red Cross and Red Crescent
  Movement; Capacity building and/or experience with institutional
  strengthening; 2-Experience with international organization (preferred)
• University degree is Social Science
  and or relevant field is required. Master Degree is preferred
• Strong communication and
  interpersonal skills
• Good level of understanding about
  organizational change
• Ability to work well under pressure
  and meet deadlines
• Proficiency in English and Indonesian
  (written and spoken) required.
• Good computers skills (Windows,
  Spreadsheets, Word Processing)
• Self-motivated,
  with good judgment and initiative.
• Able
  to prioritize, meet deadlines, and achieve results through collaboration.
• Must be flexible and adaptive to
  change
• Able to work in difficult operating
  environment e.g. disaster affected area

Application procedures

Please
submit your application and curriculum vitae in English
not later than February 24, 2016 to [email protected]placing the job title in the subject line and label your CV with your
name (CV max. 200KB size).  Only short listed candidates will be notified.
 Applications received after the
deadline will not be considered.