Vacancy American Red Cross: Program Manager – GDPC

Post Title:
Program Manager

Post Level: Level J 

Unit:
Program

Contract Duration:
12 months (with possibility to extention)

Base of assignment: Jakarta

Report to:
Country Representative

 

Summary of Position

Organizational Context – The American
Red Cross (AmCross) helps vulnerable people around the world to
prevent, prepare for and respond to disasters, complex humanitarian emergencies
and life-threatening health conditions. It is a member of the International
Federation of Red Cross and Red Crescent Societies (IFRC) and works closely
with Palang Merah Indonesia (PMI). Currently AmCross supports programs in Aceh, Jakarta, West, Central and East Java, Bali,
NTB and NTT.  AmCross works with the Indonesia Red Cross (PMI) focusing
on three program sectors: Disaster Management, Health, and Organizational
Development.

 

Programmatic Context – This position will be responsible to help
support and advise PMI to effective implement manage the ‘Prototyping an Urban and Community Resilience
Initiative in Southeast Asia
’ Project with working closely
with the Global Disaster Preparedness Center (GDPC), The project seeks to significantly enhance
disaster preparedness and resilience in coastal cities in two countries in
Southeast Asia and Pacific regions, where Indonesia is among the two countries selected (Vanuatu being the other) through
improved public engagement on resilience and risk assessment as well as the
establishment or strengthening of local coalitions to guide and support
community analysis, problem-solving, and decision-making on resilience.

 

The Program Manager will work with PMI NHQ and respective in-country AmCross
colleagues in the planning, implementation, monitoring and evaluation of the
project to significantly strengthen the capacity of PMI in coalition building,
urban risk assessment, resource mobilization and development, and capacity of
target communities to prepare for, mitigate and respond to future disasters. The
Program Manager would also work closely with the AmCross Regional Urban DRR
Coordinator based in Thailand – especially as to setting Objectives and priorities
to achieve project targets. The Program Manager would report to the Country Representative.

 

Duties and Responsibilities

 

  • Program
    Management, Research and Development

–      
Provide
support and guidance to PMI at the NHQ level, and as relevant to Chapter and
Branches to define and manage the project scope, including all activities
required to deliver the expected deliverables with high quality standard.

–      
Work closely
with PMI to ensure efficient utilization of the project duration by developing
accurate planning/schedule which should be done by comprehensively identifying
the activities that need to be performed to produce the project deliverables;
identifying the relationships that exist among the various scheduled
activities; allocating the type and quantity of resources available/required to
perform each scheduled activity.

–      
Support PMI
both at the national, Chapter and Branches level in identifying and working
with various networks, groups and association (including public, private and
civil society sectors) towards the strengthening or building of city coalition
on urban resilience. This would also call for working closely with the IFRC One Billion Coalition of Resilience.

–      
Support PMI to
liaise with government authorities, agencies and departments both at the
national and local level for the implementation of project activities.

–      
Provide
support and guidance in developing budgets, identifying cost estimates, as well
as regularly monitoring budgets and expenditures, in close collaboration and
coordination with Finance.  Ensure that
all procurement, logistics, and asset management related to the project comply
with the procedures and SOPs

–      
Help PMI to
identify and monitor all potential project risks and plan for actions to
mitigate the risk and its impact to the project performance.

–      
Conduct field
visit to project sites on a regular basis for monitoring, provision of hands-on
support and quality assurance.

–     Facilitate PMI
to prepare project documentation and reporting to ensure all required reports
are submitted on time, accurately, and completely. This includes provision of
information for monthly CR report, Sub Recipient Monitoring Checklist, as well
as Quarterly Project Report along with updated indicator tracking table;
project documentation and knowledge management.

–  Maintain
Communication and coordination with PMI, IFRC, and Partner National Societies
about the project and any topic related resiliency to share experiences/lesson
learned and to create positive linkages to other related programs.

–      
Provide inputs
as required to the project’s strategic planning process, achievement of
activity targets and required modification of program objectives

–      
Undertake
relevant tasks as assigned by the Country Representative when required

–      
Coordinate
with the Regional Urban Resilience Coordinator to ensure effectiveness and
proper implementation of the project.

 

  • Program 
    Representation 

–         
Work towards
the achievement of Am Cross’s goals in the country/region of operation through
effective managerial, lateral relations and teamwork

–         
Ensure
understanding of roles, responsibilities, lateral relationships and
accountabilities

–         
Perform other
work related duties and responsibilities as may be assigned by the supervisor

–         
Ensures good
information flow among all AmCross programs

–         
Support the AmCross
Country Office with number of program related issues
and sectors – most especially
associated with resilience primarily with the Indonesia Red Cross and
International Federation of the Red Cross

–         
Support the AmCross
Country Office to institutionalize Resilience guidelines and policies as
developed internally within ARC, Movement and externally i.e. UN, local
authorities

–         
Provide field
assistance to the team conducting assessments, monitoring if required; 

–         
Attend relevant
PMI and AmCross meetings, workshops and/or training programs as required. Present
program ideas and carry out discussions on behalf of AmCross when
required.  

–         
Undertake
tasks and small projects as assigned by the Country representative such as preparation
of program documentation, assessments and studies when required;

 

  • Report
    requirements:

Monthly progress reports to
Country Representative, quarterly analysis
documentation to capture lessons and
action oriented recommendations for the future. Participation, inputs and
support in a number of other documentation/information processes, mentioned
within the JD.

 

  • Performance
    Assessment

The successful candidate will be assessed on the
quality of project’s performance and on the competencies associated with the
requirements of the job. Where there are gaps in experience and where feasible,
the AmCross will strive to train or
coach the candidate.

 

Qualifications:

  • At least 8
    years  experiences in Disaster
    Management Field; 3 years minimum in project management and development;
    Understanding of and/or experienced with Red Cross and Red Crescent
    Movement is preferable; Capacity building and/or experience with
    institutional strengthening; 2-3 years’ experience in community
    development, relief, humanitarian or related professional experience at a
    similar capacity. Experience with international organization (preferred)
  • At least 3
    years’ experience working on urban issues with a focus on disaster risk
    reduction, coalition building/networks and advocacy
  • University
    degree is Social Science and or relevant field is required. Master Degree
    is preferred
  • Knowledge
    of various association, networks, groups in the country which would be
    relevant for the successful implementation of the project
  • Knowledge
    of various laws, policies, program and ways of working related to disaster
    management/risk reduction both at the national and local level.
  • Strong
    communication and interpersonal skills
  • Good
    level of understanding about organizational change
  • Ability
    to work well under pressure and meet deadlines
  • Proficiency
    in English and Indonesian (written and spoken) required.
  • Good
    computers skills (Windows, Spreadsheets, Word Processing)
  • Self-motivated,
    with good judgment and initiative.
  • Able to
    prioritize, meet deadlines, and achieve results through collaboration
  • Must be
    flexible and adaptive to change
  • Able to
    work in difficult operating environment e.g. disaster affected area

Application procedures

Please submit your application and curriculum vitae in English not
later than August 8, 2016 to
[email protected] placing the job title in the subject line and label
your CV with your name (CV max. 200KB size). 
Only short listed candidates will be notified.  Applications received after the deadline will
not be considered.

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