Post Title :
Program Manager – Resilience Activities
Post Level :
Manager Level – J (based on experience)
Contract Duration : 12
months with extension
Base of assignment :
Report to :
Summary of Position
Organizational Context – The American Red Cross (Amcross) helps vulnerable people around the world to prevent, prepare for and
respond to disasters, complex humanitarian emergencies and life-threatening
health conditions. It is a member of the International Federation of Red Cross
and Red Crescent Societies (IFRC) and works closely with Palang Merah Indonesia
(PMI). Currently Amcross supports programs in Aceh, Jakarta, West and Central Java, Bali and
NTB. Amcross works with the Indonesia Red Cross (PMI) focusing on 2 program
sectors: Disaster Management, and Organizational Development.
Programmatic Context – This position will be responsible to help manage American Red Cross
funded resilience project(s) – both ongoing Greater Jakarta Disaster Risk
Reduction and Climate Risk Management and Coastal Community Resilience Project.
The project’s components basically have three main components; 1) strengthen
PMI capacity in term of Disaster Preparedness, response and management; 2) strengthen
community resiliency from future disasters, through PMI – Integrated Community
Based Risk Reduction (ICBRR) Platform; and 3) strengthen relationship between
PMI and other relevant key stakeholders including local government, corporate sector, academic and research
institutions and other civil society organizations towards improving community
resiliency, including environmental rehabilitation and improvement.
The Program Manager –
Resiliency Activities will work with ARC Sr. DM Officer, PMI NHQ and respective
ARC colleagues in the planning, implementation, monitoring and evaluation of
the project(s) to significantly strengthen the capacity of PMI in resource
development, volunteer management, and financial management to prepare for and
respond to future disasters. The Program Manager will also support any project
development, including assessment, and proposal development. The Program
Manager will report to the Country Representative of American Red Cross.
Duties applicable to all
- Responsible for Greater
Jakarta Project – ensuring it meets objectives and to well consider and incorporate recommendations from the last evaluation
- Work with the AmCross Country Representative on new program designs,
including the Mangrove Corridors – Blue Carbon initiative and scale a
separate Solid waste management proposal.
- This position will supervise and provide management guidance to
the two other DM staff
- Work towards the achievement of American Red Cross goals in the
country/region of operation through effective managerial, lateral relations
- Ensure understanding of roles, responsibilities, lateral
relationships and accountabilities
- Perform other work related duties and responsibilities as may be
assigned by the supervisor
- Ensures good information flow among all American Red Cross
Duties and Responsibilities
- Support Country Representative
with number of program related issues
and sectors – most especially
associated with Disaster Management
primarily with the Indonesia Red Cross and International Federation of the Red
- Support Country Representative
to institutionalize Disaster Management guidelines and policies as developed
internally within ARC, Movement and externally i.e. UN, local authorities
- Provide field assistance to the
team conducting assessments, monitoring if required;
- Attend meetings, workshops
and/or training programs as required. Present program ideas and carry out
discussions on behalf of ARC when required.
- Support Country Representative
in the preparation of program documentation, assessments and studies as
Program Management, Research and Development
- Responsible for managing
American Red Cross funded resiliency project activities – both ongoing Greater
Jakarta Disaster Risk Reduction and Climate Risk Management and Coastal
Community Resilient Project.
- Provide support and guidance to
PMI at the NHQ level, and as relevant to Chapter and Branches to define and
manage the project CBDRM scope, including all activities required to deliver
the planned activities with a high quality standard.
- Work closely with PMI to ensure
efficient utilization of the project duration by developing accurate
planning/schedule which should be done by comprehensively identifying the
activities that need to be performed to produce the project deliverables;
identifying the relationships that exist among the various scheduled
activities; allocating the type and quantity of resources available/required to
perform each scheduled activity.
- Provide support and guidance in
developing budgets, identifying cost estimates, as well as regularly monitoring
budgets and expenditures, in close collaboration and coordination with Finance.
Ensure that all supply chain management (procurement, logistic, and asset) that
are related to the project comply with the procedures and SOPs
- Help PMI to identify and
monitor all potential project risks and plan for actions to mitigate the risk
and its impact to the project performance.
- Conduct field visit to project
sites on a regular basis for monitoring, provision of hands-on support and
- Facilitate PMI to prepare
project documentation and reporting to ensure all required report are submitted
on time, accurate, and complete. This is including provision of information for
monthly CR report, Sub Recipient Monitoring Checklist, as well as Quarterly
Project Report along with updated indicator tracking table; project
documentation and knowledge management.
- Maintain Communication and
coordination with PMI, IFRC, and PNSs about the risk reduction programming to
share experiences/lesson learned Prepare to assume auxiliary management role in
disaster response with PMI.
- Provide inputs as required to
strategic planning process, achievement of activity targets and required
modification of program objectives including
- Support the Country
Representative by contributing to the identification and development of new
projects activities in cooperation with PMI colleagues.
- Undertake relevant tasks as
assigned by the Country Representative when required
Report requirementsMonthly progress reports to
Country Representative, quarterly analysis
documentation to capture lessons and
action oriented recommendations for the future. Participation, inputs and
support in a number of other documentation/information processes, mentioned
within the JD.
Performance AssessmentThe successful candidate will be assessed on the quality of
performance per project and on the competencies associated with the
requirements of the job. Where there are gaps in experience and where feasible,
the ARC will strive to train or
coach the candidate.
- At least 8 years’ experience in Disaster Management Field
particularly community resiliency; 8 years minimum in project management
and development; Understanding of and/or experienced with Red Cross and
Red Crescent Movement; Capacity building and/or experience with
institutional strengthening; Experience with international organization
- University degree is Social Science, Disaster Management,
Environmental Protection and/or relevant field is required. Master Degree
- Strong communication and interpersonal skills
- Good level of understanding about organizational change
- Ability to work well under pressure and meet deadlines
- Proficiency in English and Indonesian (written and spoken)
- Good computers skills (Windows, Spreadsheets, Word Processing)
- Self-motivated, with good
judgment and initiative.
- Able to prioritize, meet
deadlines, and achieve results through collaboration
- Must be flexible and adaptive to change
submit your application and curriculum vitae in English
not later than June 26, 2016 to [email protected] placing the job title in the subject line and label your CV with your
name (CV max. 200KB size). Only short listed candidates will be notified.
after the deadline will not be considered.