JOB DESCRIPTION

HR and Administration Assistant, Helen
Keller International-Indonesia

 
Helen Keller International (HKI) is an international non‐governmental organization whose mission
is to save the sight and lives of the most vulnerable and disadvantaged by
combating the causes and consequences of blindness and malnutrition. We do this
by establishing programs based on evidence and research in vision, health and
nutrition. Established in 1915, HKI maintains its Headquarters in New York
City, with Regional Offices in Senegal and Phnom Penh to support 22 country
offices in Africa and Asia. 
Since the 1970s, HKI‐Indonesia has been working to establish sustainable evidence‐based approaches to enhance health and
nutrition, improve education for the disabled, and expand access to eye health
services for Indonesians, particularly women and children. HKI-Indonesia’s programs
are integrated at all levels of the government health and education structures
by helping to develop its human resources and infrastructure, conduct needs
assessments, analyze local context to inform program design and implementation,
train personnel, provide basic equipment and medicines, deliver services if
needed, and monitor program progress and evaluate program impact.
We are currently
seeking a HR and Administration Assistant who will be responsible to maintain
human resources administrative records and compliance within the organization
and supporting on other key administrative and operational activities.
 
Based in:                              Jakarta
Reports to:                         Senior Operations Coordinator
 

Overall responsibilities

 
Under guidance and supervision of Sr. Operations
Coordinator, the HR and Administration Assistant provides support for HKI-Indonesia’s
operations as they support our three technical areas in nutrition, eye health,
and education for children with disabilities. 
In addition, the HR and Administration assistant will support the
implementation on all HR issues for the Jakarta office and field offices in other
cities, ensuring high quality, accuracy and consistency of HR administration. 
 

Specific responsibilities

HR:
·        
Support Sr. Operations Coordinator, but not
limited to: preparing vacancy announcement, arranging interview schedule, reference
check and other that may require.
·        
Prepare employment contract.
·        
Maintain a HR database to ensure that all
employee-related information is managed and processed appropriately and
confidential.
·        
Liaise with Health Insurance Company on staffs
health insurance claims;
·        
Liaise with Manpower office for registration of
appropriate documents;
·        
Administration of leave application, leave
balance and maintain record on staff attendance.
·        
Other duties as assigned by supervisor
 
 
Cross-cutting:
·        
Provide support to operations teams;
·        
Ensure the appropriate management of all
important communications to external partners and other HKI offices worldwide;
·        
Other duties as assigned by supervisor.

Expected qualifications:

• Degree in a relevant field including management, administration,
  social sciences, or business;
• Minimum three years of experience in human resources;
• Experience working with nongovernmental organizations
  is an asset;
• Capacity to be self-reliant,
  results oriented, and manage multiple deadlines;
• Have knowledge with the legal
  components of Indonesian Labor Law;
• Proactive
  and collaborative; a team player who can positively and productively
  impact both strategic and tactical initiatives;
• Ensure
  appropriate confidentiality for internal documents;
• Exceptional
  written, oral, interpersonal, and presentation skills in Bahasa
  Indonesian;
• Proficiency
  in verbal and written English;
• Demonstrated
  ability to convey messages through clear and concise writing; and
• Ability to travel domestically on
  short notice.

People with
disabilities or special needs are encouraged to apply.  Please
email your curriculum vitae or resume and a cover letter (in English) to [email protected]
by 14 July 2017 at 17:00 (Jakarta-time). 
Any questions and clarifications can be sent to [email protected].