Vacancy Announcement

Swisscontact promotes economic, social and ecological development by supporting people to successfully integrate into local commercial life.
Swisscontact creates opportunities for people to improve their living conditions as a result of their own efforts. The focus of its systemic intervention in the private sector is the strengthening of local and global value chains. Through its projects, Swisscontact
works to enable access to professional training, promotes local entrepreneurship, creates access to local financial service providers and supports the efficient use of resources with the goal of successfully promoting employment and income generation. Based
in Zurich, Swisscontact is active in 27 countries and has some 800 employees. For our Sustainable Cocoa Production Program (SCPP) in Indonesia, we are looking for a:

Job Title                     :
District Administration &
Finance Officer

Job Code                    : DAFO – MMJ

Place of duty             : Mamuju, Sulawesi Barat

Number of position  : 1 person

Contract Duration   : Annual basis, which can be extended upon agreement

Type of Staff             : Indonesian National

Overall Task

The District Administration and Finance Officer is in charge to the proper administration, documentation, and cash accounting in a timely manner of the GP SCPP
& SCPP project in district office.

Finance Tasks:

·       
Prepare monthly Cash Advance Request for District Office incoordination with
Program Officer (PO) and Field
Coordinator (FC) then
submit to Regional Office by latest on 23^rd  every
month;

·       
Receive and Review request of money from FC then give money to FC as program needs after getting approval from Program Officer;

·       
Receive all payment voucher/ Receipt from FC and third party then review arithmetically, and properly coded to the respective
budget line;

·       
Ensure all payment vouchers/ payment receipts are adequateas supporting
document and follow SOP GP SCPP and
SCPP program such as travel policy, cash management, and procurement standard;

·       
Prepare payment trough petty cash for office operations and
ensure all payments are upon approval by PO;

·       
Entry entire payments into BoE according to correct code of account;

·       
Conducts a petty cash count with PO in a weekly basis;

·       
Control money settlement requested by FC
settled in a timely manner;

·       
Submit monthly BoE to Finance
in Makassar/Jakarta
Office after approved by Program Officer latest on 26^th every month;

·       
Send all original
documents of BoE to Makassar/Jakarta
Office for accounting purpose in a timely manner;

·       
Manage entire
financial document in District Office;

 Administration Tasks:

·       
Responsible for filing system of project activity and financial documentation, and correspondences as well;

·       
Assist the PO and or Field Facilitators for preparing minutes of
meeting of
GP SCPP & SCPP
staff and or project management meeting in the district;

·       
Responsible for district’s staff health insurance administration;

·       
Organize documentation of staff time recording, and staff’s leave request form of district staff;

·       
Ensure availability and effective management of office supplies and stock record updating;

·       
Answer, screen forward and or return phone calls as well as the message;

·       
Responsible for travel arrangement and hotel reservation for District staff, and official visitors (as requested)
in coordination with HR & Admin Officer in Makassar Office;

·       
Control and review the car logbooks which are submitted by FC and then provide the resume on monthly base; 

·       
Control Office inventory in corporate with Logistic officer in Regional office.

 Skills/Knowledge:

·       
Minimum three years of
experience in the related field;

·       
Previous working with NGO;

·       
Strong sense of responsibility and control;

·       
Good interpersonal skills and commitment to
work in a team

·       
Skills in computer, software systems (windows, spreadsheet, word processing, e-mail, internet.)

Requirements

Minimum diploma degree (in Accounting or Economic),
preferably with University graduate qualification.

Please submit your application letter addressing the above qualifications and experience with your curriculum vitae on
March, 8^th 
2016,
with a JOB CODE on Top Left of the Envelope at the latest to:

Swisscontact, Human Resources Unit, The Vida Building, 5th floor, Jl. Raya Perjuangan No. 8, Kebon Jeruk – Jakarta Barat 11530 , Tel.
+62 21 2951 0200

Or
E-mail your application with the
JOB CODE in the SUBJECT:
[email protected].

Only short-listed candidates will be notified and invited for interviews.