Vacancy Announcement “Finance & Compliance Assistant” – Rare

Term of Reference
 
Consultant
Required               : Finance & Compliance
Assistant
Contract
Duration                 : 12 monthsNumber
of Consultant              : 1Date                              :
April 1st, 2016Location                          : Bogor, West Java, Indonesia  Background:Rare
is a U.S.-based conservation organization, working globally to equip people in
the world’s most threatened natural areas with the tools and motivation they
need to care for their natural resources. For the last 30 years, at more than
200 sites and in more than 50 nations, Rare has addressed the underlying social
and economic factors that create environmental threats. Rare’s approach has
been to develop marketing and business development tools that motivate local
communities to protect their natural surroundings. Rare’s conservation toolkit
has been embraced by many large environmental organizations, including The
Nature Conservancy, Conservation International, Wildlife Conservation Society,
and the National Audubon Society.  Rare’s
signature Pride campaign builds grassroots support for environmental protection
by training local conservation leaders in the use of commercial marketing
tactics to build awareness, influence attitudes, and enable meaningful change.
Rare has more than twenty years of experience in building local Pride for
biodiversity conservation and has trained over 200 locally-based
conservationists.   Since
2010 the focus for Rare’s work in Indonesia has been to support marine
protected area (MPA) partners to successfully gain compliance with no-take
zones (NTZs) within the sites. This work has been undertaken in 20 MPAs across
Indonesia to date and is already showing considerable success, with up to 70%
reductions in fisher activities observed in NTZs, with up to 109% increases in
resultant fish biomass observed within zones.  Now
Rare has developed a partnership with the University of California Santa
Barbara (UCSB) and the Environmental Defense Fund (EDF) to launch our first
ever global initiative – Fish Forever. This initiative aim to build on our
existing work to support sites to not only implement effective NTZs, but also
support the implementation of wider fisheries management systems in areas
surrounding the NTZs. Efforts will be heavily focused on engaging local
community members in the management of the areas, and enabling privileged
access and / or management systems that will utilizable areas to promote
maximal benefit to both the livelihoods of local communities and the
conservation of biodiversity.   Job Summary:  The Finance & Compliance
Assistant is responsible for managing filing financial documentation, cash flow,
as well as maintaining Finance, Logistics, and Administration Team for audit
compliance. The Finance & Compliance Assistant also submits monthly finance
reporting to Regional Operation Manager & VP. The Finance & Compliance
Assistant will serve as a focal point among the team to ensure that Rare and
donor procedures and standards are met and that project audit documentation is
updated on a monthly basis. Responsibilities:  The
main roles and responsibilities of Finance & Compliance Assistant is:Responds
to general and routine queries from Rare Staff concerning any problems/issues:

  1. Assumes
    the responsibilities for Rare finance Jakarta and contributes to global
    finance management;
  2. Provides
    the Regional Operation Manager with information and projections regarding Bogor
    Office finance situation and needs;
  3. Supports
    follow-up of Rare’s and donor financial and audit procedures;
  4. Performs
    a strict control of the documents received from staff as expense reporting
    &, partners as sub grant reporting;
  5. Supports
    an efficient flow of finance information between operation team &
    staff;
  6. Demonstrates
    a perfect ethic in regards to financial duties and responsibilities.
  7. Produces
    a monthly compliance report, including feedback to staff & partner and
    follow-up to resolve missing or incorrect documents;
  8. Verifies
    that procedures in place are aligned with regulations in Rare Finance and Procurement
    SoPs;
  9. Performs
    audits of departments upon request;
  10. Actively
    participates in the preparation process of internal / external audits by
    headquarters or donors;

 Accountancy

  1. Ensures
    that Rare Bogor vouchers are complete, signed by the appropriate persons,
    and produced strictly according to Rare procedures;
  2. Enters
    all transactions in accounting software daily;
  3. Cash
    checking at month end and bank reconciliation;
  4. Re-checks
    standard description, accountancy code Project code and Donor code allocation
    at month end;
  5. Maintains
    a strict follow up of advances, currency exchanges, transfers, etc.;
  6. Performs
    any control deemed necessary to ensure transparency of payments (market
    surveys, and cash counting, etc.);
  7. Provides
    training and capacity-building as necessary to staff & partners;

   Cash Management

  1. May
    manage Cashier in charge of the petty cash account(s) or may assume petty
    cash management role;
  2. Produces
    a monthly/bi-monthly cash request for the Bogor Office;

     Qualifications:

  • Bachelor
    Degree in Economic or equivalent experience in a similar position with an
    NGO or INGO or private companies,
  • Accounting
    skill is mandatory & tax skill,
  • Strong analytical and
    interpretative problem solving skills.
  • Good oral and written communication
    skills. English and Bahasa-Indonesia.

Please send applications indicating ‘Finance
& Compliance Assistant ‘ as the subject of your email addressed to: [email protected] and [email protected] not
later than March 11, 2016. Only shortlisted candidates will be contacted.   
 

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