Vacancy at Arbeiter-Samariter-Bund Indonesia and Philippines : Project Coordinator based in West Sumatra

Arbeiter-Samariter-Bund (ASB) is one of Germany’s oldest and largest social
welfare organisations with over 200 offices and a membership of 1.2 million. ASB
Indonesia and Philippines aims to build resilience through inclusive and risk
aware development. ASB has been working in Indonesia, in partnership with the
Indonesian Ministry of Home Affairs, since 2006. In Indonesia ASB works directly
with partners and communities, and in support of government, to empower and
build resilience through an inclusive whole-of-community approach. PROJECT SUMMARY: Sendai
Framework for Disaster Risk Reduction (SFFDRR) and 2030 Agenda place risk
management central to resilience. Risk prevention and reduction are
increasingly recognised as central to development alongside an ongoing emphasis
on preparedness for response in the SFDRR. At the same time, a broadened understanding
of risk management, under the umbrella of resilience, is proving challenging to
governments. The challenges lie in integrating key development components, such
as income generation for the poor, alongside improved preparedness initiatives.

 The project ‘Strengthening
of DRR capacities and resilience of coastal communities in West Sumatera,
therefore, seeks to link socio-economic development activities and risk
management to reduce underlying risk factors in two districts in West Sumatera,
Pesisir Selatan and the Mentawai Islands. The project key components include
capacity building for community through institutionalised and practical
integration of preparedness and livelihood development measurements. The
inclusion of most at-risk groups, i.e. women, older people and persons with
disability in the project implementation will serve as social cohesion
contributor to strengthen community resilience. The project will also seek to
support governance capacities in the two working areas.  The project will

seek synergies with government planning and programming where possible and

promote greater emphasis on risk management and inclusion of highly at risks in
line with the National Resilient Village Programme priorities. For this
project, ASB Indonesia and Philippines is seeking expression of interest from
qualified and commited individuals for following position 

JOB TITLE : Project Coordinator
REPORTS TO : Project Manager
LOCATION : West Sumatera, Pesisir Selatan and
Mentawai Island with travel to other
project areas
and potential national representation
Officers, Trainers, and Field Facilitators
PERIOD : August 2016 –  April 2019

  POSITION SUMMARY: Responsibilities
for overall internal and external project coordination. The Project Coordinator position will
be the lead role in coordinating project
team’s works and point of liaison for project stakeholders. The Project
Coordinator will support the work of the Project Manager to plan and design
project implementation including financial component, to ensure quality
project delivery, and to
actively support team capacity development.   Duties & Essential
Job Functions:
1.    To
support Project Manager to ensure project quality delivery in line with donor,
partner (including government) and ASB expectations and contractual agreements2.     In
charge of coordinating project implementation with stakeholders including
government, partners, and community.  3.     To
work closely with Project Officers, Trainers, and Field Facilitators in
planning and designing quality project delivery. 4.    To
work closely with Project Manager and Training and Capacity Transfer
Coordinator to design and develop quality capacity building activities for
staffs, community and local government.5.  To
support Project Manager to ensure planning and compliance regarding activities,
outputs (with due regard to outcomes) and financial compliance.6. To
support Project Manager in conducting regular budget planning, review and monitoring in close coordination
with Project Accountant and Administration Officer.7.     Representation
of ASB to project partners, government and to other concerned parties including
informal and formal coordination meetings, conferences, capacity building
activity and similar.8.  To support Project Manager in ensuring project
team adhere to ASB’s Code of Conduct, Standard Operational Procedures and Safety
and Security Plan.9.    
To ensure participation of key stakeholders in project and monitoring
and evaluation activities with particular regard to participation and inclusion

of potentially at-risk groups according to gender, age, disability and
socio-economic standing. Also, pay due regard to individuals who may be
impacted as indirect beneficiaries of project activities.10. 
Sharing of information, and key lessons learned, between and across ASB projects
and inform projects of particular good and best practice examples to encourage
and stimulate quality.11.  Maintain
full quality project documentation for ASB, donor, and partner including
government reference.12.  Support
and advise teams to ensure accurate reporting of project outputs and
activities. Output: The main outputs and verifiable
deliverables of the position are:1.     The delivery of the above to ensure the quality of programming
and to support the successful implementation of projects.2.     Project
outputs and activities delivered against indicators according to ASB and
partner expectations and contractual obligations.3.     Full
documentation and filing of activities concerning project performance and
mentoring activities conducted.4.     Documentation
of best practices and key lessons-learned.5.     Monthly summary reports of activities, issues and recommendations
submitted to the Project Manager.6.     Notes
and minutes of formal and informal meetings concerning project performance with
project teams.7.     Regular spoken updates to Project Manager.8.     The
prompt reporting of underperformance issues and risks to the Project Manager and
Human Resources Coordinator.9.     Monthly work log. Qualifications /Requirement: 

  • Minimum 5
    years of related experience of
    project coordination.
  • Knowledge of community-based disaster risk reduction
    is required.
  • Experience of working in livelihood and/or business development
    is an advantage.
  • Experience of working with government is required.
  • Skills and knowledge of capacity building is
  • Knowledge of national, local risk management policy
    and planning an advantage.
  • Knowledge of gender, disability and inclusion an
  • Excellent organizational skills and ability to work
    independently to deadlines.
  • Good reporting skills is required.
  • High level of analytical skills.
  • Good communication and coordination skills.
  • English language proficiency is an advantage.
  • Computer literate (minimum MS
  • Able to multi-task and work to achieve deadlines.
  • Able to work under own initiative as well as within
    a team in a multicultural environment

Indonesia and Philippines is an equal opportunities employer. Qualified
individuals with disabilities are encouraged to apply. Qualified
applicants should send: a)
application letter outlining your interestb)
curriculum vitae max: 2 pages clearly describing your relevant qualifications
and experiencec)
2 referees’ contact details.d)
Email application should using subject line : IDN1602_PC Send
your applications to Ms. Rosvita Walanda Sitorus at [email protected], latest
on June 29th 2016. NOTE:
A failure to follow the above application format will result in applications
being disregarded.
Only electronic applications accepted and
only short-listed candidates will be contacted. Human Resource Development
Arbeiter-Samariter-Bund (ASB) Deutschland e.V
JL. Kaliurang Km 10
Nglaban RT04 / RW15 Sinduharjo
Ngaglik Sleman
Yogyakarta 55581 Indonesia

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