Vacancy at Arbeiter-Samariter-Bund : Project Coordinator / Team Leader based in Yogyakarta

JOB TITLE : Project
Coordinator/Team Leader
REPORTS TO : Programme Manager
LOCATION : Yogyakarta with travel to other project areas and potential representation abroad
SUPERVISES : Project team
and project support personnel
PERIOD : March 2016-  April 2017 (sabbatical replacement)

  Arbeiter-Samariter-Bund Deutschland e.V (ASB) is one of Germany‘s oldest and largest social welfare organisations. ASB has over 200 offices in Germany and a membership of 1.1 million. Core activities include the provision of public medical and rescue services alongside an extensive range of social service provision. Overseas, ASB‘s Foreign Aid Department operates mainly in the fields of humanitarian relief, return and reintegration, development and disaster risk reduction (DRR). ASB Indonesia and Philippines aims to build resilience through inclusive and risk aware development. ASB has been working in Indonesia, in partnership with the Indonesian Ministry of Home Affairs, since 2006. In Indonesia ASB works directly with partners and communities, and in support of government, to empower and build resilience through an inclusive whole-of-community approach. The ASB Philippines Community Resilience Programme was established at the beginning of 2015 and has the specific objective of strengthening the resilience of communities affected by Typhoon Haiyan via local partner led programming & increasing inclusive-DRR practice across different levels (local to regional). The Philippines programme is implemented through local partner led projects and is remotely managed from Indonesia by ASB. A key component of the work that ASB does across the region is implementing and promoting inclusive risk aware practice. ASB is also a founding member of the Disability Inclusive Disaster Risk Reduction Network (DIDRRN). PROJECT SUMMARY:
 
The “Institutionalizing Disaster
Preparedness and Management Capacity of BPBDs in Indonesia through Technical
Assistance and Training Teams” program (TATTs) is a USAID-funded
consortium project aimed at increasing disaster management capacity at the
sub-national level. Led by Mercy Corps Indonesia, the consortium includes
national and international civil society and private sector partners
encompassing disaster management professionals, academics and specialists in
inclusion and disability. TATTs project areas are eight provinces – Central
Java, East Java, West
Sumatera, Southeast
Sulawesi, Maluku, North Maluku, West Papua and Papua.

 
ASB is delivering and ensuring the TATTs
project is inclusive with particular concern for the inclusion of persons with
disabilities under the Sendai Framework for DRR. ASB’s role includes capacity
building on inclusion, mentoring on inclusion, remote support and supporting
the establishment of ‘Disability Service Unit’ (see PerKA BNPB No 14, 2014).

 
POSITION SUMMARY:
 
Responsibility
for oversight, to ensure quality delivery of project activities and outcomes, and
coordination of project
team and point of liaison for TATTs partners and other stakeholders.

 
 
Duties & Essential Job
Functions:

1.     Support
and work closely with Programme Manager to ensure quality delivery in line with
donor, partner (including government) and ASB expectations and contractual agreements.

 
2.     Ensure
planning and compliance regarding activities, outputs (with due regard to
outcomes) and financial compliance in close coordination with the Finance and
General Affairs Manager.

 
3.     Representation
of ASB to project partners, government and to other concerned parties including
informal and formal coordination meetings, conferences and similar.

 
4.     Ensure
project team adhere to ASB’s Code of Conduct, Standard Operational Procedures
and Security Plan.

 
5.    
Conduct regular budget
planning, review and monitoring in close coordination with Finance and General
Affairs Manager.

 
6.    
Maintain full project documentation for ASB and
partner reference.

            7.    
Ensure participation of key stakeholders in project and monitoring and
evaluation activities with particular regard to                participation and inclusion of
potentially at-risk groups according to gender, age, disability and
socio-economic                 standing. Also, pay due regard to individuals who may be
impacted as indirect beneficiaries of project activities.

 
            8.    
Provide mentoring and actively contribute to staff development, capacity
building and skills development.

 
            9.    
In cases any underperformance assist Programme Manager and project teams
to seek suitable solution and to raise                 performance levels to expected high
standards.

 
            10. 

Sharing of information, and key lessons learned, between and across ASB projects
and inform projects of particular             good and best practice examples to encourage
and stimulate quality.

 
            11. 
Provide technical support regarding inclusion and education and training
to project teams.

 
12.  Support
and advise teams to ensure accurate reporting of project outputs and
activities.

 
 
Output: The main outputs and verifiable
deliverables of the position are:

 
1.     The delivery of the above to ensure the quality of programming
and to support the successful implementation of projects.

 
2.     Project
outputs and activities delivered against indicators according to ASB and
partner expectations and contractual obligations.

 
3.     Full
documentation and filing of activities concerning project performance and
mentoring activities conducted.

 
4.     Documentation
and publication of best practices (electronic and print media).

 
5.     Notes
and minutes of formal and informal meetings concerning project performance with
project teams.

 
6.     Regular spoken updates to country director.
 
7.     The
prompt reporting of underperformance issues and risks to the Programme Manager.

 
8.     To provide monthly summary reports of activities, issues and
recommendations submitted to the Programme    Manager and Country Director.

 
9.     Monthly work log and time sheet.
 
Qualifications /Requirement:
 

  • Minimum 5
    years of related experience project management.
  • Excellent organizational skills and ability to work
    independently to deadlines.
  • Excellent reporting skills required.
  • Excellent
    project financial plannning, review and monitoring
  • High level of analytical skills.
  • Excellent communication and coordination skills.
  • English language proficiency.
  • Computer literate (minimum MS
    Office).
  • Able to multi-task and work to achieve deadlines.
  • Knowledge of disability and inclusion an
    advantage.
  • Knowledge of inclusive and/or special needs education.
  • Knowledge of disaster risk reduction an asset.
  • Experience of working with government an advantage.
  • Able to work under own initiative as well as within a
    team in a multicultural environment

Women and persons with disabilities are strongly encouraged to apply. Qualified applicants should send: a) application letter outlining your interest b) curriculum vitae max: 2 pages clearly describing your relevant qualifications and experience c) 2 referees’ contact details. Send the applications to Ms. Rosvita Walanda: [email protected] using the subject line : IDN1404_PCTLDeadline 20 February 2016Human Resource Development
Arbeiter-Samariter-Bund (ASB) Deutschland e.V
JL. Kaliurang Km 10
Nglaban RT04 / RW15 Sinduharjo
Ngaglik Sleman
Yogyakarta 55581 Indonesia

www.asbindonesia.org
www.asb.de

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