Simavi is an ambitious, growing development organisation of more than 50
people, based in the Netherlands.Together with local partners, we
improve the health of people in the poorest regions in developing
countries. With more than one hundred partners we work together with
communities. We influence the policies of governments to take into
account the health and rights of the poorest people. We campaign to
engage the general public and involve them in what we do. We focus on the
poorest regions of nine developing countries in Asia and Africa.
Simavi is looking for a: Finance & Administration Officer

This vacancy is open to Indonesian nationals only

Simavi has been operational in Indonesia since 1925 by working through
local NGO partners both in WASH and SRHR sectors. As of January 1st 2016
Simavi is implementing a new programme named SEHATI (Sustainable
Sanitation for Eastern Indonesia). And Simavi is involved in PROPOPI, a
public-private partnership project between PDAM Kota Bandung, Vitens
Evides International, TU Delft and Simavi. The objective is to improve
pro-poor access and quality of water supply in Bandung, West Java,
by providing drinking water to people as well as improving service level
for customers. The Job:The Finance and Administration Officer (FAO) will be responsible
for performing a range of administrative and finance tasks to support
efficient office operation within Simavi Indonesia Office. She/He ensures
that the financial and administrative management routines and systems
are respected and that regulations and policies standards are adhered to
in accordance with Simavi and donor requirements.
Position in the organisation: The Finance and Administration Officer (FAO)
will report directly to the Finance and Operations Manager in Jakarta.
She/He will also work closely with program team in the Indonesia office. Tasks and responsibilities: 1. Finance

• Reviews all finance
  documents such as travel expense claims, reimbursements, advance
  requests, advance reconciliations and invoices from external parties.
  This includes ensuring all supporting documents are complete and in line
  with the Simavi’s rules and policies.
• Prepares payment vouchers
  and requests an approval from the Country Representative.
• Maintains and updates the petty cash and bankbook ledger
  properly and accurately.
• Maintains the advance status for all
  staff and reminds staff to reconcile the advance before the deadline.
• Maintains a proper filling system of all financial documents and
  securely kept in a lockable cabinet.
• Assists the Finance and
  Operations Manager on audit purpose.

2. Administration

• Provides
  administrative support related to Indonesia office operation such as
  organizing logistics for missions, meetings,conferences and other
  special events. This also relates to program activities.
• Liaises with travel agent and assists all staff to prepare
  travel arrangements such as flights and hotel either domestic
  or international.
• Prepares contracts engaged by Simavi with
  third parties (e.g. renting premises/houses/vehicle, ICT maintenance,
  local consultancy contract, etc) for approval by Country Representative.
• Monitors and updates the inventory of office supplies and assets
  and oversees the maintenance of the office equipment and its facilities.
• Maintains monthly time sheets for all staff,leave forms and
  schedules. Keeps all records accurately in collaboration with the Finance and
  Operations Manager.
• Manages procurement process such as
  ensuring all purchase requests have been approved, obtaining quotes,
  preparing bid analysis and producing purchase order. This includes

  ensuring all procurement processes are in line with Simavi’s policies and
  procedures.

• Assists program team in taking minutes of meeting
  and distribute it.
• Maintains a proper filling system of
  all documents both electronic and hard copy. 

Profile Knowledge and
experience:

•  Bachelor’s degree or other diploma in
  Finance,Accounting, Administration or relevant field.
•  Minimum 3
  years of practical experience in a similar position, preferably within
  an (I)NGO or internationally-funded project.
•  Knowledge of
  program finance and administration management.
•  Knowledge of
  national laws for tax.
•  Experience in implementing organization
  policies and procedures.
•  Experience in office administration
  and procurement rules.

Skills and competencies:

• Intermediate
  oral and written skills in English.
• Ability to manage and
  prioritize a high workload and multiple tasks in a fast paced environment
  with tight deadlines.
• Attention to detail and high level of
  accuracy.
• Good communication skills, punctuality
  and helpfulness.
• Ability to present information and respond
  to questions from senior management.
• Ability to work
  independently and as a team-member
• Ability to train people on
  financial and administration management.
• Proactive problem

  solver.

• Computer skills such as spreadsheet, e-mail,database
  management and word prosessing. 

Location and starting date Based in:
Jakarta, Indonesia.Preferred starting date: a.s.a.p. Simavi offers 1 year consultancy contract(full time) with possible extension and good primary and secondary conditions. More information If you have any questions about the position, please
contact our Finance & Operations Manager Efendi Siahaan via
efendi.siahaan@simavi.nl. 

To get to know our organization,please visit our website www.simavi.org. To apply Do you recognise yourself in the profile? Candidates are invited
to apply before March 12th 2017. Please send your letter and resume (in
English, max. 4 pages) to application@simavi.nl,using reference Finance
& Administration Officer. Apply only when you fit the total job
description. References will be checked.

Commercial inquiries or job postings are not appreciated or accepted regarding this vacancy.