Tanoto Foundation(www.tanotofoundation.org) is a
not-for-profit foundation which strives to be a center of excellence for
facilitating and improving access to quality educationand to empowerment
opportunities that contribute to poverty reduction. The Foundation currently
runs a number of philanthropic programs in Indonesia ranging from scholarship,
teachers training, school improvement programs, research support, to small
business development. Tanoto Foundation is currently looking  for a Field Finance and Administration Officer
(based in Riau). Please find
details for both positions below.  Field Finance and
Administration Officer The Field Finance and Administration Officer
(FFAO) is a mid-level position based in the Foundation’s Regional Office in
Pangkalan Kerinci, Province of Riau. 
This position is responsible for the overall financial, administration
and operations of Tanoto Foundation’s various programmes in Riau and liaises
with the Head Office in Jakarta. The FFAO will provide oversight of internal
control system and procedure, operational accounting, financial reporting,
auditing, purchasing and office administration. 
She/he will be working under the direction of Head of Finance and
Administration (HOFA) and Regional Programme Manager (RPM) in Pangkalan Kerinci
to ensure effective use of resources in compliance with Foundation’s regulations. RESPONSIBILITIES AND TASKS: 

1. Field finance and accounting:

1. Review and process invoices from supplier and payment
   request from Programme Staff to ensure accuracy of information, tax
   implications, proper authorization and allocation to budget components, and
   complete documentation in accordance with Foundation’s internal procedure.
2. Manage petty cash to support field operations,
   including review and process payments for office utilities and perform adequate
   controls over petty cash fund.
3. Track financial transactions and payments made by Jakarta Office to
   ensure prompt payment of invoices.
4. Perform the accounting control and procedure including prepare monthly
   report on bank statement reconciliation, manage account payable (A/P) and
   account receivable (A/R) locally to ensure aging of both A/P and A/R are
   conducted and liquidation of outstanding advances are done in timely manner.
5. Assist the preparation
   of program budgets and monthly forecast.
6. Provide training and mentoring for Program Staff
   on policies and procedures and implement best practices. 

1. Office administration:

1. In coordination
   with RPM, manages administrative functions in the regional office such as staff
   attendance, office security, office supplies, logistical support and
   transportation.
2. Collect and
   administer timesheets from regional staff to be approved by RPM on monthly
   basis.
3. Collect and review
   medical claims and travel expenses prior submission to Jakarta office for
   further processing.
4. Collect, calculate
   and verify the monthly overtime claims from office driver prior submission to
   Jakarta office for payment.
5. Maintain efficient
   filing system for project administrative and financial documents. 

1. Purchasing and inventory management:

1. Coordinate
   purchasing activities to ensure accountability, transparency and value for
   money for the Foundation, including identify potential suppliers, manage
   supplier database, collect price quotations, prepare bid analysis, release
   purchase order to selected supplier and monitor the timely receipt of
   goods/services.
2. Prepare draft
   purchase agreements, contractor agreements or letter agreements including
   relevant supporting documents.
3. Manage Foundation’s fixed asset, office inventory and project materials
   by conducting routine physical count, improve the functioning of stock card and
   produce periodic inventory reports.
4. Coordinate with
   RPM and Program Specialist in organizing the procurement of construction

   services to ensure transparency of the bidding process and accountability of
   its documentation, including conduct due diligence for the potential
   contractors, assess the feasibility of budget and offered quotations.

1. Audits:

1. Conduct inspections to project sites to verify
   compliance.
2. Implement audit recommendations.
3. Liaise with internal and external auditors as
   necessary. 

1. Other functions:

1. Manage
   regular and productive communication with other FFAO’s in Rantau Prapat and
   Jambi, as well as Finance and Administration Office in Jakarta office.
2. Proactive
   issue management and problem-solving to ensure improvement of office operations
   and field finances while also to enhance compliance and better workflow.
3. Perform
   any other duties that maybe reasonably assigned by the Supervisor, including
   provide assistance for other FFAO’s while she/he is not in the office or due to
   the heavy workload in certain regional office. 

QUALIFICATIONS:

• Bachelor degree in Finance, Accounting or Public Administration. 
• At least 8 years of well-rounded working experience in accounting,
  finance and office administration; previous working experience in development
  organization or non-government organization is not a must but is desirable.
• Knowledge on Indonesia taxation or having experience in working with
  tax-related transactions will be an advantage.
• Attention to detail with a high degree of accuracy and organized in
  work.
• Ability to exercise good judgment and discretion especially with regards
  to sensitive or confidential personnel or organizational matters.
• Proficient in MS-Office especially MS-Excel and MS-Word, MS-Outlook
  applications.
• Fair level ability to communicate in English, both spoken and in
  writing.
• Ability to multi-task and keep track of concurrent deadlines.
• Ability to work cooperatively in a team and communicate effectively with
  diverse cultural and multi level of staff.
• Proactive, trustworthy, accountable and demonstrate ability to work
  independently with minimum supervision.
• Willingness to take on variety of tasks that may be required to ensure
  efficient operation of the business.
• Willing to travel to project sites.

 WORKING
CONDITIONS:The position is
based in Pangkalan Kerinci, Province of Riau but from time to time may be
required to travel to project sites (up to 30% of the time).  Please read the requirements in detail. Should
you meet the above requirements and interested to apply, email your
comprehensive resume to: [email protected].  Only
qualified candidates will be contacted.