Finance
and Grants Manager
Background
 
COUNTRY                                             :
Indonesia
START
DATE                                        :
ASAP
LENGTH
OF COMMITMENT             : Two years
EDUCATION                                        :
Bachelor’s
ORGANIZATION                                  : J-PAL Southeast
Asia
LANGUAGE
REQUIREMENT            : English,
Indonesia
 
Job
Description
 
The Abdul Latif Jameel Poverty Action Lab
(J-PAL) is a network of 134 affiliated professors from over 30

universities around the world who conduct randomized evaluations (REs) to
reduce poverty by ensuring that policy is based on scientific evidence. J-PAL’s
three core activities are:

1. Conducting
   Rigorous Impact Evaluations: J-PAL conducts REs to test and
   improve the effectiveness of programs and policies aimed at reducing
   poverty.
2. Building
   Capacity: Providing expertise for
   people interested in rigorous program evaluation and training others to
   conduct REs.
3. Informing
   Policy: Disseminating the results of J-PAL affiliates’ research to
   policymakers, identifying the most cost-effective ways to achieve policy goals,
   and promoting the scale-up of

   highly effective policies and programs. 

 
J-PAL Southeast Asia
(J-PAL SEA) is a regional office of J-PAL and is housed at LPEM, part of the
University of Indonesia.  J-PAL SEA works
in close collaboration with J-PAL and receives assistance and advice from J-PAL
staff, but is responsible for its own management, operations, and fund raising
 
The Finance and Grants Manager will serve as
the chief administrative and financial officer for the J-PAL SEA, working closely
with the Executive Director and J-PAL SEA’s host institution to manage office
finances, plan for responsible growth, develop and monitor core and project
budgets, manage day-to-day financial activities, including payments, purchase
orders, contracting, and cash management, provide financial control, and work
with donors on general and project funding. 
It is expected that the Finance and Grants Manager will have a background
of financial leadership in the non-profit sector in Indonesia.
 
Financial
Management
 

• Develop
  multi-year budgets for J-PAL SEA and track results; report regularly to
  J-PAL SEA Executive Director on the financial situation; anticipate
  problems and develop solutions;
• Develop funding
  plans that will allow significant growth if implemented fully; work with ED
  to implement those plans, including accessing funding from new sources
  while maintaining current donor relationships.
• Report to major
  J-PAL SEA donors on financial operations, J-PAL SEA growth prospects (and
  contingencies); and risks and opportunities.  Brief funders on J-PAL SEA financial
  strategies as needed.
• Work to improve
  project budgeting, operational budgeting, and cost recovery.
• Maintain a system
  of financial control that meets University and donor requirements for
  transparency and responsible management of resources.
• Directly manage
  and develop finance and administrative staff at J-PAL SEA who are
  responsible for grants management, office management, human resources, and
  financial administration.

 
Grants

Management
 

• Manage grant
  funds, including multi-million dollar initiatives,  at J-PAL SEA in accordance with donor
  requirements;
• Report regularly
  to Principal Investigators on grant financials, including working with
  researchers and donors to reallocate funds as needed, to plug funding
  holes, and to negotiate with donors;
• Work with
  research staff to develop proposals, providing input on substantive areas
  of project/program operations and financial issues of staffing, budgeting,
  and contracting;
• Manage service
  contracts and vendor relationships, including procurement;
• Manage the
  timely assembly and submission of proposals that meet J-PAL SEA’s
  standards and donro requirements for submission.
• Manage reporting
  to donors, requests for extensions and modifications.  Provide early warning to PIs on
  financial issues.
• Ensure that
  staff effort is appropriately allocated to grants and that funds from
  grants are used in accordance with grant terms.

 
 
Requirements
 
Strong interpersonal
skills and analytical abilities; a bachelor’s degree (advanced degree
desirable); broad knowledge of the principles of financial and administrative
management; accomplishment in a position requiring independent planning and efficient
utilization of resources; demonstrated leadership skills;  minimum of five years of direct, significant
financial management and administrative experience.  Ability to budget and conduct expense
analysis in a non-profit setting preferred; strong computer experience with
various accounting, database, and financial packages, strong written and verbal
communication skills, proven ability to communicate with senior donor
representatives.  Should be able to take
a broad view of organizational management while maintaining strong
understanding of budget, contracts, and grants details.
 
Note on Work Authoriziations: You must have work authorization in Indonesia (either
by being an Indonesian national or otherwise).
 
How
to Apply
 
Please send an email with your
application to [email protected]  by July 31st, 2016 following these
instructions exactly:
1.     Use the following as the email subject line : “101861  J-PAL SEA Finance and Grant Manager.” Please do not include any other text in the body of
the e-mail. Adding extra text will interfere with the processing of your
application.  
2.     Attach PDF copies of your CV, your academic transcripts, and a
cover letter no longer than 500 words.
The cover letter should discuss how you meet the aforementioned position
requirements, emphasizing relevant skills and experience, as well as why you
are interested in working with J-PAL SEA and how this experience will
contribute to fulfilling their future academic and professional plans.
 
Incomplete applications will not be
reviewed.  Applications will be reviewed
on a rolling basis. Interested candidates are advised to apply at the earliest.
Only short-listed candidates will be contacted for interviews.
 
 Salam,

Efendi Siahaan