Dear Admin, Kindly find email notice below for your perusal. USINDO Job Vacancy – Jakarta Office Operations AssociateDeadline: March 18th, 2016 The U.S.–Indonesia Society (USINDO), Jakarta
Office, is seeking a qualified Operations
Associate to contribute to its mission and goals.  The mission of the United States-Indonesia
Society is to expand mutual understanding in the areas of politics, economics,
history, culture, and to strengthen the bilateral relationship.  Duties:

1.      
Office Logistics and
Administrative Support: ·        
Plan,
coordinate, and provide logistic support for all events, meetings and business
travel ensuring that all
arrangements are complete and of high standard.   Includes dealing with vendors and hotels, analyzing
best value from offerers, arranging event venues, hotel, airline, and transport
reservations, arranging local transport, flights, providing meeting/seminar
materials and equipment. ·        
Perform
as an event coordinator for all USINDO events. Includes managing event logistics from start to finish,
e.g. invitation mailings, keeping track of rsvp’s,  liaison with hotel rep, arranging signage,
sign-in lists, VIP seating, table seating, 
arranging note-taking and photography, 
assisting Rep in dealing with cooperating organizations.  ·        
Prepare
internal and external letters or other correspondence; schedule meetings and business trips
for President and USINDO Representative. 
 ·        
Responsibility
to pro-actively ensure that USINDO Jakarta office operations run smoothly,
effectively and efficiently.   Includes dealing with internet, phone, building
management, printer and computer, office supplies, in anticipatory manner.       ·        
Maintain organized
filing system for all USINDO’s correspondence, as well as program and related
documents  ·        
Maintain USINDO
database system, including both data inputs and the proper functioning of the
equipment and software (through vendors). 
 ·        
Maintain
work, leave, sick leave records of USINDO Jakarta’s staff and interns  ·        
Perform other
administrative and support duties as directed by Jakarta Representative 2.     
Office/Accounting Assistant Responsibility to ensure Jakarta
Office’s accounting records are documented and prepare monthly accounting
reports to DC Office in a timely and accurately manner.   This includes: ·        
Prepare monthly and
weekly expense report to DC headquarters (expenses log, bank statements, petty
cash)  ·        
Account and maintain
petty cash records and prepare monthly petty cash report.  ·        
Pay routine office
bills and non-routine bills.  ·        
Prepare monthly cash
request and report actual cash disbursement for previous month.  ·        
Scan supporting
financial documents i.e. invoices, receipts, transfers to submit to DC
headquarters. Qualifications Sought –      
Bachelor’s degree or
higher.  However, persons within one year
of degree who can work full time are eligible to apply.  –      
Available for a minimum of one year, subject to satisfactory performance  –      
Strong writing and
verbal communication skills in English –      
Interest in Indonesia
and U.S.-Indonesia relations –      
Excellent planning and
organizational skills,  high efficiency
level, a flexible attitude and eye for detail; –      
Experience in handling
and communicating with Senior Officials from Ministries, Senior Management from
Corporates, other VIPs. –      
Accounting coursework
desirable –      
Professionalism –      
Strong initiative,
hard-working, willingness to perform a variety of duties  –      
Strong inter-personal
skills –      
Ability to handle
multiple tasks and shifting priorities  –      
Ability to
exercise initiative and good judgment in the performance of complex and
difficult duties; –      
Ability to
exercise responsibility and leadership, while operating in a team setting  –      
Proficiency in
Microsoft Office applications, particularly with MS Outlook, MS Word, MS Excel,
and MS Power Point Salary will be determined based on qualifications. 
Interested applicants should submit a cover email expressing interest in
the position, a resume including salary history, and three references as soon
as possible, by Friday, March 18, 2016, unless
extended.  The application should be

submitted to [email protected] with cc to [email protected].