Vacancy RTI International – ENVISION: Finance and Administration Assistant

   
RTI International is one of the world’s leading
research institutes, dedicated to improving the human condition by turning
knowledge into practice. Our staff of more than 3,700 provides research and
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ENVISION is a U.S.
Agency for International Development (USAID) funded project aimed at providing
assistance to national neglected tropical disease (NTD) programs for the
control and elimination of seven targeted NTDs including lymphatic filariasis (LF)
and soil-transmitted helminthiases—roundworm, hookworm, whipworm (STH). The
broad objective of the ENVISION project in Indonesia is to improve the health
of the LF and STH endemic communities by supporting the National Program in its
implementation efforts utilizing standardized and internationally approved
strategies, including support for implementation and capacity
development.  ENVISION’s goal is to contribute to the global goal of
reducing the burden of targeted NTDs so that they are no longer a public health
problem.  
RTI International –
ENVISION Project is seeking for highly qualified Indonesian candidates to fill
the position of:Finance and
Administration Assistant
Job
Summary:
The
ENVISION Indonesia Finance and Administration Assistant will support the
project in various aspects of finance, operations and administration. This
position is based in Jakarta, Indonesia and will report to the Finance
and Operations Manager.   Duties
and Responsibilities:
·        
Supports the Finance
and Operations Manager in
recording and retrieving financial details including
maintaining financial records,
processing payments, cash handling,
budgeting and
reporting.·        
Assists
the Finance Officer to maintain and input accounting data into
the
accounting system with accuracy,
as needed.·        
Supports the Finance Officer
to review payment claims, prepare and process check requests,
which includes ensuring purchase orders, receiving and invoices are matched.·        
Maintains local
audit file, including filing of general ledger journal
vouchers, accounts payable documentation, and other miscellaneous financial filings.·        

Assists
the Finance and Operations Manager during year-end
cut off
processes for payments.·        
Works with the Grants
Specialist to enhance
and improve grants management processes and increase
efficiencies.·        
Assists
the Technical Team and the Grants Specialist in collecting supporting
documentation and financial information from grantees, ensures timely transfer
of funds to grantees, and maintains log of grantee funds transfers; tracks
cost-share inputs from participating districts in ENVISION activities.  ·        
Works
with Finance Officer and Grants Specialist to ensure timely financial
disbursements to grantees upon submission of approved deliverables. 
·        

Assists
the Grants Specialist in reviewing grant budgets,
work plans and activity;  ·        
Travels
to selected districts for supervision and training of NGOs as needed. 
·        
Maintains
and updates project property and equipment inventory management
·        
Assists
with arranging logistics such as travel arrangement, accommodations and per
diems for conferences, meetings and other events.·        
Provides
support for organizing events, including booking venues, issuing invitations,
and preparing materials and meeting notes.·        
Collecting
and tracking staff documents such as time sheets, leave requests, leave
approvals, etc. ·        
Performs
all other duties as assigned and required.  Required
Qualifications and Experience:
        
Bachelor’s
Degree in Business Administration or Accounting and at least 1 year of
experience in financial and operations administration and reporting. 
 Desired
Knowledge, Skills and Abilities:
·           
Demonstrated
knowledge, skills, and/or experiences in finance administration and reporting,
accounting transactions, budgeting, and ensuring compliance of internal control
systems;·           
Familiarity
with US Government Rules and Regulations; Knowledge of donor funded programs,
particularly of USAID’s;·           
Strong
ability to work in a multi-tasking and team-oriented settings;·           
Knowledge
of accepted accounting practices and principles;·           
Proficiency
in QuickBooks and Microsoft Office systems, especially Excel;·           
Possess
strong database skills, detail oriented, organized and able to meet tight
deadlines; ·           
Self-motivated,
results driven, prefers to work in a fast-paced dynamic environment; ·           
Effective
interpersonal communication skills; ·                    
Past
working experiences for USAID’s health project is preferred;·                    
Fluency
in English is a plus. Interested
candidates should submit their application letter and CV with 3 referees to [email protected] by February 19, 2016.RTI
values equal employment opportunities. Female candidates are encouraged to
apply. Only short listed candidates will be contacted.   

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