The USAID Indonesia Urban Water, Sanitation and Hygiene
‘Penyehatan Lingkungan Untuk Semua’ (IUWASH PLUS) program is a five-year
initiative to assist Government of Indonesia in increasing access to improved
water supply and sanitation services as well as improving key hygiene behaviors
among urban poor and vulnerable population. Implemented by DAI Global LLC,
IUWASH PLUS works with governmental agencies, private sector, NGOs, communities
and others to achieve the following “high level” results:

1. An increase of one million people in urban areas with access to
improved water supply services of which at least 500,000 are from the poorest
40% of the population; and

2. An increase of 500,000 people in urban areas with access to
safely managed sanitation and all of whom are from the poorest 40% of the
population.

To ensure that improvements in
access to WASH services are sustained, IUWASH PLUS is guided by a development
hypothesis that focuses on strengthening service delivery systems so they can
more effectively reach the poorest and most vulnerable segments of the
population. In order to achieve this at scale, IUWASH PLUS undertakes
activities through four interrelated components, including: 1) Improving
household WASH services; 2) Strengthening city WASH institutional performance;
3) Strengthening the WASH financing environment; and 4) Advancing national WASH
advocacy, coordination and communication.

To achieve these outcomes IUWASH-PLUS need high caliber candidate
to fill the position of

Senior Administrative Associate based
in Jakarta (Job Code: SAA-JKT)

Objective:

The Senior Administrative Associate is
responsible for administrative duties to mainly support Project Component 2, but not limited to support other
project component as required; assist in travel arrangement mainly for component 2. Under these
areas she will conduct routine secretarial duties, liaise with counterpart
administrative departments, assist with preparing official communication to
project counterparts and clients, maintain files, coordinate the distribution
of official documents, and arrange meetings and travels.  In addition, she will also assist in the
financial management of the component 2 program budgets and provide translation
and interpreter services as required. 

Tasks

Travel
Logistic and Workshop

·      
Serve
as point of contact for all travel and logistic need for component 2

·      
As
main person in charge on administrative support for IUWASH PLUS large event mainly
under Component 2

Administrative
Support to Component 2

·      
As

a main administrative support for Component 2 on daily basis

·      
Take
notes, draft official letters, translate documents and do filling system

·      
Assist
in the production of reports and documents.

·      
Manage
calendar of meeting, workshop and other time obligations

·      
Provide
assistance in communicating messages to staff under component 2

·      
In
close coordination with Administrative and Procurement teams, facilitate
procurement, inventory management and financial processes for component 2 and
teams.

·      
Keep track of LTTA and STTA staff filling timesheets under component 2 and coordinate with the HR and Office Manager.

·      
Other
miscellaneous tasks as may be required.

Financial
Management

·      
Work
closely for technical staff under Component 2 for budgeting purpose under
guidance of Component 2 Team Leader.

·      
Tracking
accrual, commitment and expenses for program budget under Component 2

·      
Keeping
track for pending invoice from any event under component 2

·      
Assist
IUWASH PLUS STTA under component 2. For any documents that related to salary
information need to be submitted by STTA themselves to HR and Finance Team.

·      
Keep track of deliverables and payment for each Component
2 STTA and PO in finalizing the deliverables with vendors.

Translation &
Interpreter Duties

·      
Provide
written translation of documents as needed.

·      
Serve
as interpreter for seminars, training and meetings or Master of Ceremony for
any IUWASH PLUS event as required.

Minimum General Qualifications:

•      
A bachelor’s
degree in a relevant fields;

•      
At least 5 years
experiences handling administration, logistics, travel arrangement etc.

•      
Good communication
skill and experience working with multi stakeholder:  government, community, private sectors,
vendors etc.

•      
Excellent
communication skills both in English and Bahasa Indonesia, as well as good
computer skills. 

•      
Experience in
working with International Donor Agency Program, USAID Programs is highly
desirable

Expected Start Date: Available
immediately

APPLICATION SEND

Interested applicants are invited to send a complete application
with 3 references to IUWASH_Plus_Recruitment@dai.com before May 22, 2017. Please write the job CODE in the
subject line of the email. We regret that we are unable to acknowledge receipt
of all applications and only shortlisted candidates will be notified.