Vacant Position Temporary Administrative Assistant
URGENTLY REQUIRED
The USAID project Prioritazing Reform, Innovation and Opportunities for Reaching Indonesia’s Teachers, Administrators, and Students (PRIORITAS)
is focusing on capacity building and quality improvements for teacher
training institutions (TTI) and for non-academic, pre-service teacher
training providers. PRIORITAS is building the capacity of schools and MoEC,
MORA national, provincial and district offices together with pre- and
in-service teacher
training organizations to coordinate,
plan and train.
On 2014, PRIORITAS has distributed varoious books to 550 PRIORITAS partner
schools and will distribute more books to 10,000 non PRIORITAS partner schools
starting 2015 until 2017.
The PRIORITAS is
currently seeking qualified individual to fill the position
Temporary Administrative Assistant
These positions will be based in North Sumatera (Medan).
The Administrative
Assistant’s
responsibilities will include:
- Assist Office Manager and/or Technical Coordinator to organize
files, correspondence, faxes, phone
calls, manuals,
papers, etc. and to continue to update on a regular basis. - Update
PRIORITAS staff on status of new products and
works in progress. - Assist Office Manager/Technical Coordinator in procurement process.
- Provide
a cordial and responsive written and verbal communication service to both
external and internal PRIORITAS clients for
program and administrative matters. - Assist
in ensuring that appropriate letter-heads, logos, and paper types are used
for different level of correspondences.
Understanding RTI and USAID trademark requirements are essential
for this work. - Assist
other administrative staff in routine administrative functions including
preparing travel arrangements (flight/lodging)for all staff field visits to provincial/districts and in preparing
travel final payment for all staff after receiving complete supporting
documents. - Prepare
letters in both Indonesia and English for different level clients in an
effective and efficient manner.
- Translate the letter, brochure, etc base on request
for the program purpose.
Position Requirement:
- Ability
to write and speak fluently in Bahasa Indonesia and English. - Experience
in filing and cataloging/organizing various types of materials. - High
skill levels and experience in office software, particularly: MSWord,
Excel, PowerPoint, etc. - Minimum 2 years experience in office administration and procurement preferrably in USAID project.
- Minimum
D3 degree or certificate training in advanced office
related software. - Ability to effectively organize,
prioritize work assignments, and work well under pressure and high stress
tolerance - Ability to work independently and as a
team member - Ability to appreciate international
diversity and to establish effective working relationships with
international clients - Ability to establish and maintain
working relationships with supervisor and project staff
Interested candidates are invited to submit their applications not later than 2 April 2016 to:
[email protected] <mailto:[email protected]>
All
candidates are requested to write down the position and name in subject
line of email and specify their availability date in the CV.
Please
note that only short-listed candidates will be contacted.