Vacant Position Temporary Administrative Assistant


URGENTLY REQUIRED
The USAID project Prioritazing Reform, Innovation and Opportunities for Reaching Indonesia’s Teachers, Administrators, and Students (PRIORITAS)
is focusing on capacity building and quality improvements for teacher
training institutions (TTI) and for non-academic, pre-service teacher
training providers. PRIORITAS is building the capacity of schools and MoEC,
MORA national, provincial and district offices together with pre- and
in-service teacher
training organizations to coordinate,
plan and train.
On 2014, PRIORITAS has distributed varoious books to 550 PRIORITAS partner
schools and will distribute more books to 10,000 non PRIORITAS partner schools
starting 2015 until 2017.
The PRIORITAS is
currently seeking qualified individual to fill the position
Temporary Administrative Assistant
These positions will be based in North Sumatera (Medan).
The Administrative
Assistant’s
responsibilities will include:

  • Assist Office Manager and/or Technical Coordinator to organize
    files, correspondence, faxes, phone
    calls, manuals,
    papers, etc. and to continue to update on a regular basis.
  • Update
    PRIORITAS staff on status of new products and
    works in progress.
  • Assist Office Manager/Technical Coordinator in procurement process.
  • Provide
    a cordial and responsive written and verbal communication service to both
    external and internal PRIORITAS clients for
    program and administrative matters.
  • Assist
    in ensuring that appropriate letter-heads, logos, and paper types are used
    for different level of correspondences. 
    Understanding RTI and USAID trademark requirements are essential
    for this work.
  • Assist
    other administrative staff in routine administrative functions including
    preparing travel arrangements (flight/lodging)for all staff  field visits to  provincial/districts and in preparing
    travel final payment for all staff after receiving complete supporting
    documents.
  • Prepare
    letters in both Indonesia and English for different level clients in an
    effective and efficient manner.
  • Translate the letter, brochure, etc base on request
    for the program purpose.

 
Position Requirement:

  • Ability
    to write and speak fluently in Bahasa Indonesia and English.
  • Experience
    in filing and cataloging/organizing various types of materials.
  • High
    skill levels and experience in office software, particularly: MSWord,
    Excel, PowerPoint, etc.
  • Minimum 2 years experience in office administration and procurement preferrably in USAID project.
  • Minimum
    D3 degree or certificate training in advanced office
    related software.
  • Ability to effectively organize,
    prioritize work assignments, and work well under pressure and high stress
    tolerance
  • Ability to work independently and as a
    team member
  • Ability to appreciate international
    diversity and to establish effective working relationships with
    international clients
  • Ability to establish and maintain
    working relationships with supervisor and project staff

Interested candidates are invited to submit their applications not later than 2 April 2016 to:
[email protected] <mailto:[email protected]>
 
All
candidates are requested to write down the position and name in subject
line of email and specify their availability date in the CV.
 
Please
note that only short-listed candidates will be contacted.

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